UNW EMPLOYEE BENEFIT INFORMATION 1

UNW EMPLOYEE

BENEFIT INFORMATION

For full-me unionized employees

working more than 6 months

Inside

 Government of Canada Pension Plan

 Supplementary Death Benet

 Disability Insurance

 Public Service Health Care Plan

 Dental Plan

 Benets Documentaon

 Help Desk Informaon

For more Informaon:

Benets Documentaon

 To schedule your Benets Documentaon Session, contact

the HR Helpdesk per contact informaon below to avoid

potenal delays in accessing benets. Ensure you contact us

within sixty days of eligibility.

 You will be required to provide copies of the following:

 Birth Cercate for you and applicable dependents,

including spouse/common-law spouse

 Marriage Cercate if applicable

 In lieu of a birth cercate, you may provide a passport

copy.

Benets related Informaon and Forms:

hps://my.hr.gov.nt.ca/employee-services/benets

hps://my.hr.gov.nt.ca/employee-services/employee-forms

For Human Resources and Benets informaon, contact the HR

Helpdesk

HR Help Desk

Phone: (867) 678-6625, Toll free 1-866-475-8162

HRHelpdesk@gov.nt.ca

Please include your Employee ID on correspondence.

Hours of operaon:

Mon-Fri 8:30am to 12:00 noon and 1:00pm to 5:00pm

Closed Weekends and Statutory Holidays

Oponal benets (cont.)

GNWT Dental Plan

 This plan is oered through Green Shield Canada. It provides

premium-free (Employer paid) dental care to employees and

their eligible dependents.

 You are only responsible for the annual deducble amount,

which is payable each scal year (Apr 1 to Mar 31) if you use

the dental services.

$25.00 per year for single coverage

$50.00 per year for family coverage

 Coverage for most dental services has a maximum benet of

$1,500 per benet year per member and each listed

dependent. For orthodoncs, there is $4,000 per coverage

person per lifeme, eligible only if ongoing treatment

commenced by age 19.

 You will be eligible for coverage on the rst day following six

months of connuous acve employment.

 The Dental Booklet is available online at:

hps://my.hr.gov.nt.ca/employee-services/benets

 As a Green Shield Canada plan member, you have access to

their naonal preferred provider vision network arrangement.

A list of vision providers and vision discounts is available at

www.greenshield.ca

Benets

Government of Canada Pension Plan

 The plan is designed to provide eligible plan members with a

pension. Please contact the Pension Center to obtain further

pension informaon and esmates.

 The 2018 deducon amount employees would contribute:

Contribuon rates for Group 1 (prior to 2013)

members parcipang in the plan

9.83% of pensionable earnings up to $55,900

12.13% of pensionable earnings over $55,900

The Employer contributes 1.01 mes the amount you pay

into the pension plan.

Contribuon rates for Group 2 (post-2012) new

members parcipang in the plan

8.77% of pensionable earnings up to $55,900

10.46% of pensionable earnings over $55,900

The Employer contributes 1.00 mes the amount you pay

into the pension plan.

Supplementary Death Benet (SDB)

 SDB is part two of your pension plan. This provides you with

life insurance coverage equal to twice your annual salary

rounded to the nearest $1,000.

 The monthly premium is $0.15 per $1,000 of coverage. The

premium for SDB is deducted monthly. The Employer pays 4

cents per $1,000 of coverage on your behalf.

 If you have not yet designated a beneciary or if you wish to

change your SDB beneciary, please contact the Pension

Center directly at 1-800-561-7930 and provide your Personal

Record Idener (PRI) which is found in HRIS Self-Service.

It is the employee’s responsibility to educate themselves about

the Government of Canada Pension Plan and SDB.

hps://www.canada.ca.en/treasury-board-secretariat/services/

pension-plan/acve-members/plan-member-responsibilies/html

It is employee’s responsibilies to submit copies of birth

cercates for yourself and applicable dependents including

marriage cercates to the Pension Centre.

hps://www.tpsgc-pwgsc.gc.ca/remuneraon-compensaon/

services-pension-services/pension/cn-cu-eng.html

Disability Insurance (DI)

 DI is a long-term income protecon benet paid to you if you

become sick or disabled and are unable to work.

 The benet payable is 70% of your basic salary, as long as you

connue to meet the criteria for medical disability deter-

mined by Sun Life.

 The waing period is 13 weeks or the expiraon of all sick

leave credits, whichever is later.

 The plan may not cover health condions that existed prior to

your becoming a GNWT employee if the same condion

causes an inability to work, following your hire date.

 The cost of DI is $0.2895 per $1,000 adjusted annual salary

per month. The deducon is taken from one pay each month.

The Employer pays approximately $1.6405 per $1,000 salary

on your behalf.

 If you think you may need to ulize this benet, contact a

Benets Specialist at HRhelpdesk@gov.nt.ca ASAP.

 Disability Insurance Booklet online:

hps://my.hr.gov.nt.ca/employee-services/benets

Oponal benets

Public Service Health Care Plan (PSHCP)

 PSHCP is provided through Sun Life Assurance Co. of Canada

and covers many expenses not covered under the NWT

Health Care Plan*.

 Under the Extended Health Provision, the plan generally

provides 80% reimbursement for most expenses.

 Refer to the PSHCP Direcve for a complete list of

eligible expenses, their maximums, list of required prescrip-

ons for certain reimbursements, restricons and other im-

portant informaon hps://my.hr.gov.nt.ca/employee-

services/benets and click PSHCP Direcves.

PSHCP (Cont.)

 PSHCP also provides a Hospital Benet provision available

in three (3) levels. In each level, Sun Life reimburses the

employee customary and reasonable expenses incurred if,

during a hospital stay, you upgrade from a bed in a ward to

a semi-private or private room. Hospital Benet provides

for a maximum coverage of:

Level 1: $60 per day

Level 2: $140 per day

Level 3: $220 per day

 The level of Hospital Benet you choose is the only poron

of PSHCP that aects the premium deducted from your

pay. The 2017 premium rates follows:

 If you apply for coverage within 60 days of eligibility,

coverage will take eect the 1st day of the month

following our receipt of your applicaon in our oce.

 For example: if your rst day of eligibility is in July,

your applicaon is received in August, the

applicable deducon is taken in August, and

coverage begins on September 1st.

 If you apply for coverage aer 60 days of eligibility,

coverage will take eect the 1st day of the 4th month

following our receipt of your applicaon in our oce.

 For example: if your rst day of eligibility is in July,

your applicaon is received in October, the

applicable deducon taken in January, and

coverage begins on February 1st.

 Aer your PSHCP applicaon is submied to your Benets

Ocer, it is mandatory that new plan members complete

Posive Enrollment on the Sun Life website before any

claims are to be processed and to receive a benet card

from Sun Life. Www.sunlife.ca/pshcp or 1-888-757-7427.

 Posive Enrollment Instrucons can be found online:

hps://my.hr.gov.nt.ca/employee-services/benets

Employee Premiums Level 1 Level 2 Level 3

Employee-Single 0 $1.10 $ 5.31

Employee-Family 0 $3.53 $10.34

* The NWT Health Care Plan is not an employment benet.

This plan is administered by the Department of Health &

Social Services. For enrolment or informaon call Toll Free 1-

800-661-0830.

UNW EMPLOYEE

BENEFIT INFORMATION

For full-me unionized employees

working more than 6 months

Inside

 Payroll Informaon

 Leave

 Charitable Deducons

 Medical Travel

 Northern Allowance

 Employee Assistance Program

 Union Dues

 Self Service (PeopleSo)

HRIS Self-Service (“PeopleSo”)

 Human Resource Management Informaon System (HRIS)

known as “PeopleSo” or “Self-Service” produces your pay

cheques, holds your employment records, keeps track of your

leave entlements, and personal details.

 Employees are required to verify and monitor their own

informaon regularly, enter their own leave, update personal

informaon such as addresses, and make changes to their

direct deposit informaon in HRIS. Employees can also view

their benet enrollments and benet numbers at any me.

 HRIS Instrucons are available online at:

hps://my.hr.gov.nt.ca/employee-services/new-employee-

informaon

Benets Informaon and Forms:

hps://my.hr.gov.nt.ca/employee-services/benets

www.hr.gov.nt.ca/documents/employee-forms

For Human Resources and Benets informaon, contact the HR

Helpdesk.

HR Help Desk

Phone: (867) 678-6625, Toll free 1-866-475-8162

HRHelpdesk@gov.nt.ca

Please include your Employee ID on correspondence.

Hours of operaon:

Mon-Fri 8:30am to 12:00 noon and 1:00pm to 5:00pm

Closed Weekends and Statutory Holidays

Addional informaon (cont.)

Medical Travel

 Medical travel (including travel for dental purposes) is availa-

ble to you and your eligible dependents if you meet the

following criteria.

1) Non-elecve medical service to the nearest place where

adequate treatment is available

2) From your community of residence

3) A qualifying medical praconer (physician, nurse, denst)

must request for a medical travel via Stanton Medical trav-

el (or Green Shield Canada for dental service).

 When medical travel has been pre-approved from Stanton

Medical Travel (or Green Shield Canada), Benets Ocers will

help you with your travel arrangements. To contact your

Benets Ocer contact the HR Helpdesk.

 Employees should read their Terms of Employment, UNW

Collecve Agreement, Arcle 20.

Employee Family Assistance Program (EFAP)

 EFAP is a voluntary and condenal program supported by

your Employer designed to help employees and their eligible

dependents with personal and work related programs. The

service is free.

 The GNWT EFAP provider is Shepelle FGI and accessed in the

following ways: hp://www.workhealthlife.com,

1-844-880-9142 English, or 1-844-880-9143 French

 Further informaon is contained in the EFAP Booklet available

on the Department of Finance website:

hp://www.hr.gov.nt/employee-services/efap

Payroll informaon

Pay

 The GNWT pays its employees for 26 pays per year, biweekly

on Fridays, and paid one week aer the pay period cut o.

 Your pay will be directly deposited to your bank account and

your pay cheque can be viewed online in HRIS.

 You may view your pay informaon by following the online

instrucons: hps://my.hr.gov.nt.ca/employee-services/pay/

view-your-pay-advice

Deducons

 Pension and union dues are deducted from each pay.

 Insurances (SDB, LTD, and PSHCP) are deducted monthly.

 Statutory deducons for Employment Insurance (EI), Canada

Pension Plan (CPP), Federal Tax and Payroll Tax (2% of your

gross earnings) are deducted from each pay.

 Maximum Employment Insurance (EI) deducons for the

year 2018 is $858.22. EI is deducted at the rate of 1.66% of

insurable earnings unl the year’s maximum is reached.

 Maximum Canada Pension Plan (CPP) deducons for the

year 2018 is $2,593.80. CPP is deducted at the rate of 4.95%

of earnings unl the year’s maximum is reached.

Northern Allowance

 This is an allowance paid to GNWT employees to help with

the higher cost of living in the North.

 You will receive this allowance biweekly at an hourly rate for

each hour you receive pay. This is not paid for periods of

overme or leave without pay.

 Northern Allowance is based upon the community you work

in and is outlined on your job oer.

Rates is also available in the UNW Collecve Agreement: hp://

www.hr.gov.nt.ca/handbooks-agreements

United Way Payroll Deducon Program

 A United Way campaign is held in November. This program

gives you the opportunity to donate, by payroll deducon, to

the United Way of Yellowknife and/or to a charity of your

choice from an established list. Informaon about enrolment

is circulated to employees in October.

hps://my.hr.gov.nt.ca/employee-services/pay/united-way

Union Dues

 Union Dues are payable by all unionized employees under

the UNW Collecve Agreement at a rate of 1.841% on all

salary, overme and some allowances.

 The deducon is taken from all pays. Paying these dues

does not mean you are a member of the Union. In order to

become a member with vong rights you must sign a mem-

bership card.

 In addion each bargaining unit member pays 2 cents per

hour for all hours worked to the PSAC Social Jusce Fund.

 Group Life Insurance is available through the UNW.

 The UNW Head Oce is located at:

Suite 400, 4910 - 53rd Street

Yellowknife, NT, X1A 1V2

Phone: 867-873-5668 or toll free 1-877-906-4447.

 To obtain a membership card and vong rights, please

contact the UNW head oce at www.unw.ca.

Addional Informaon

Leave Credits

 Leave Credits are earned for Vacaon, Sick, and Special

Leave. Leave will accrue on all regular hours, paid vacaon

leave, paid sick leave, paid special leave hours, and union

leave with or without pay except for leave under Arcle

12.09. Leave will also accrue on earned lieu me taken,

designated paid holidays taken and on mandatory leave with

pay days taken. This provision applies to all employee types

and all types of paid leave.

 Vacaon Leave: is earned for each hour, per the rate chart

below, that an employee receives pay per Arcle 18.

Leave (cont.)

 Sick Leave: 0.057693 hour for each hour that an employee

receives pay per Arcle 20.

 Special Leave: 0.023077 hour for each hour that an em-

ployee receives pay per Arcle 19.

 Winter Bonus: for every 5 consecuve vacaon leave days

taken between October 1 & March 31 of any year, you are

entled to receive 1 day of extra leave, up to a max. of 4

days per scal year. These days must be taken immediately

following or preceding the vacaon leave.

 More informaon on leave entlements, other types of

leave, and how to apply for leave, can be found in the Hu-

man Resource Manual, Secon 800, at www.hr.gov.nt.ca/

human-resource-manual/0800-leave

Extended Leave

 Refer to your UNW collecve agreement for informaon

on leave such as Maternity, Parental, Sick, Deferred, etc.

 For any leave without pay for over six days and processing

of extended leave, please contact a Benet Specialist at

HRhelpdesk@gov.nt.ca.

Mandatory Leave With Pay (MLWP)

 All employees are entled to take ve day mandatory

leave with pay (MLWP) each scal year.

 Non-connuous employees will take the ve days MLWP

on days set by the Employer as the GNWT operaons shut-

down period.

 MLWP is calculated by month for connuous employees.

 The ve days MLWP will be scheduled in advance to be

taken at a me that is mutually acceptable by the Employ-

er and Employee.

 The supervisor will advise an employee on whether he/she

is a connuous or non-connuous operaon person.

0-2 years service 0.063462 hour per hour

2-7 years service 0.082616 hour per hour

7-15 years service 0.096000 hour per hour

15-20 years service 0.115385 hour per hour

20 + years service 0.134770 hour per hour