UAB O--J I/I P

Employee Injury Procedures: Instructions for Supervisors

UAB is not subject to the workers’ compensation laws of the State of Alabama. The University oers all

employees benefits through the On-The-Job Injury/Illness (“OJI”) Program when an employee suers an

injury that arises out of and is incurred in the course of their employment at UAB. UAB contracts with an

administrator (Brentwood Services Administrators) to assist in the management of the OJI Program.

IF ONE OF YOUR EMPLOYEES IS INJURED “ONTHEJOB”

Needle sticks and/or other exposures:

Hospital employees: Needle sticks and/or other exposures (including blood or body fluids), call the

An incident/accident must be reported verbally by the employee to the employee’s supervisor as soon

as possible but no later than two calendar days following the incident/accident or following the onset

of the illness or disease. Failure to verbally report an incident/accident within two calendar days of

occurrence or within two calendar days of the onset of the illness or disease may result in denial of On-

the-Job Injury/Illness benefits.

If medical treatment is required (other than needle sticks) call Brentwood Services at 205-933-0373 or

1-800-524-0604. Complete the Initial Medical Evaluation Authorization* and send with the employee

to The Workplace (UAB Occupational Medicine) if the injury occurs during their operating hours (M-F

7:30 a.m.-4 p.m.). If outside The Workplace hours, send form with the employee to University Hospital

Emergency Department (UHED), Highlands Emergency Department or UAB Urgent Care.

you may complete a paper OJI Incident Report Form* and send to the OJI administrator in AB 215.

Health insurance (VIVA, Blue Cross, etc.) will not pay for medical expenses that arise out of an injury

in the course of employment. Medical services that are coordinated through and approved by the OJI

Administrator will be paid by the OJI Program.

If you have an injury requiring medical treatment that would cause a bill to be generated, you MUST fill

out an OJI Application for Benefits Form* as well as a Release of Information Form.* A Trend Tracker

Incident Report must also be completed before any bills will be paid. If you do not have access to

Trend Tracker, a paper OJI Incident Report Form is required.

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Program. The department pays the employee for any lost time on the day of the injury (leave with pay)

and the employee must take accrued benefit time (sick, holiday, vacation) for the next three days IF

scheduled to work. If the employee does not have available benefit time and is scheduled to work, the

time will be without pay. Beginning on day five, the program will pay eligible lost time for a period of

180 days from the date of the injury. Please note that the three day waiting period is calendar days not

scheduled work days.

If lost time resulting from an on-the-job injury or illness exceeds two calendar weeks, the employee will

be placed on Family and Medical Leave (if eligible) retroactive to the date of the injury or the reporting

of the illness. Family and Medical Leave and On-the-Job Injury/Illness Leave will run concurrently and

will not “stack” one after the other.

REMEMBER:

The employee must take an initial medical evaluation authorization to The Workplace, UHED,

Highlands Emergency Department or UAB Urgent Care.

An incident report must be completed as soon as possible but no later than two calendar days.

All medical treatment must be approved by and coordinated through Brentwood Services

Administrators.

If you have an injury requiring medical treatment that would cause a bill to be generated, you MUST

fill out an OJI Application for Benefits Form* as well as a Release of Information Form.* The Trend

Tracker Incident Report must also be completed before any bills will be paid.

The department must turn in a time sheet to the OJI Administrator by 9 a.m. on the Thursday prior to

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