COMMERCIAL CLEANING PROPOSAL
Prepared for:
Nevada Affordable Housing Assistance Corporation
June 29, 2016
JAN-PRO Cleaning Systems
1050 E. Flamingo Rd. • Las Vegas NV, 89119 • Phone 702-952-1111 • Fax 702-952-1112 • www.jan-pro.com
June 29, 2016
A.J. Gavilanes
Administrative Assistant
Nevada Affordable Housing Assistance
3016 W. Charleston Blvd
Las Vegas, NV 89103
RE: Commercial Cleaning Proposal
Dear A.J,
Thank you for your interest in JAN-PRO and for taking time to meet with me to discuss your
commercial cleaning requirements for your facility.
JAN-PRO focuses exclusively on customers that require quality cleaning services, and we have built
our client base and reputation on that premise. JAN-PRO’s branded processes, outstanding client
services and the JAN-PRO Guarantee have positioned us as the industry leader in client retention.
In our initial meeting, we identified the following areas of concern regarding your current cleaning
program. JAN-PRO will take special care to ensure these areas receive the highest priority:
• We will use only professional cleaning chemicals and supplies to clean.
• We only use well trained cleaners and there will be very little turn-over in that crew or
person.
• We will do regular follow up, and quality control phone calls or visits by our operations
team.
If you would like some references from a few of our current customers, please ask and we will get
you that list immediately. We are very easy to do business with so if there is any part of this
proposal that you want changed, please let us know. Please do not hesitate to contact me should
you have any questions, I can be reached at 702.952.1111 at the office, or on my cell at
702.592.6403.
Best Regards,
David Lopez-Chairez
TABLE OF CONTENTS
Why Choose JAN-PRO? ............................................................................................................................... 1
Branded Processes ....................................................................................................................................... 3
JAN-PRO Signature Clean – Defines Quality ........................................................................................... 3
JAN-PRO Tracker – Measures Quality ..................................................................................................... 4
JAN-PRO Technics – Delivers Quality ...................................................................................................... 5
JP MedMetrix℠ .............................................................................................................................................. 6
EnviroShield™ – The Science of Disinfecting............................................................................................... 7
Nightly Cleaning Schedules .......................................................................................................................... 8
Weekly and Monthly Cleaning Schedules ..................................................................................................... 9
Additional Services ...................................................................................................................................... 10
Pricing Agreement ....................................................................................................................................... 11
Cleaning Agreement ................................................................................................................................... 12
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Why Choose JAN-PRO?
WHY CHOOSE JAN-PRO?
It is simple – we provide Measurable Cleaning. Guaranteed Results™. JAN-PRO focuses exclusively on
clients that require quality-cleaning services, and we have built our client base and reputation on that
premise. JAN-PRO’s operating systems, branded processes and outstanding client service have formed
the foundation for delivering exceptional cleaning services.
GUARANTEED SATISFACTION
We are so confident of our services that we actually guarantee your satisfaction with us. JAN-PRO
guarantees to respond to and promptly resolve any specific service issues within one business day. If for
any reason, JAN-PRO should fail to meet either of these obligations, you are entitled to a complimentary
cleaning service call. This is a key differentiator between JAN-PRO and other suppliers.
THE JAN-PRO WAY
A consistently clean facility should be viewed as an investment, as it provides a real dollar return by not
only projecting an image of professionalism and quality to customers but also creating a safe, healthy
working environment for your employees. In addition, JAN-PRO increases your return on investment by
providing the following:
o A well-trained and experienced cleaning crew that you know and trust because they are
bonded
o A comprehensive cleaning schedule designed specifically for your facility
o The expertise and ability to provide additional services when needed
o Proactive communication and a ready response any time the need arises
o Quality assurance processes that consider your point of view
o Top-of-the-line cleaning equipment that removes dust and dirt, rather than redistributing it
o “Green” cleaning chemicals that promote improved air quality
o Hospital-grade disinfectants that kill bacteria and germs
o Material safety data sheets
o Monitoring supplies and informing you when they are low, or restocking them if that is your
preference
o The ability to disinfect your entire facility to prevent a bacterial or viral outbreak
THE JAN-PRO GUARANTEE
“Jan-Pro guarantees to complete all of its regularly scheduled cleaning commitments on
time. Jan-Pro also guarantees to respond to, and promptly resolve, any specific issues within
one business day. Should Jan-Pro fail to meet either of these obligations, a complimentary
cleaning call will be scheduled.
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o A partner who helps you manage your facility
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Branded Processes
If you ask 100 people to define the word “clean”, you will likely get 100 different answers. However, at
JAN-PRO, you will only get one answer:
Here is how JAN-PRO takes the guess-work out of what clean really means:
JAN-PRO Signature Clean – Defines Quality
JP Signature Clean describes our quality commitment and our quality processes. To achieve JP
Signature Clean results, our owner-operators receive the most rigorous training in the industry – a five
week program to prepare themselves to become career cleaning professionals who are:
o Owners of their own JAN-PRO enterprise
o Financially vested in the satisfaction of each and every client
o Well-versed in the latest and most effective cleaning technologies
o Attuned to the importance of even the smallest details
As a result of our JP Signature Clean program, you can expect consistent and reliable service from a
cleaning team that will:
o Wear a photo ID badge
o Wear a professional JAN-PRO uniform
o Have completed the JP Signature Clean certification program
o Be insured with Worker’s Compensation, $2 million liability coverage and a $50,000 janitorial bond
o Understand and comply with OSHA
o Know the importance of dwell time when disinfecting
o Know how to maintain bacteria-free high touch surfaces
o Know how to thoroughly dust offices without disrupting desktops
o Know thorough carpet cleaning techniques
o Know which treatments to use on hard floor surfaces
o Know how to work safely in public areas
o Know how to work cleaner….and greener
o Know how to look for ways to add value for their clients
“It’s Only Clean When Our Processes Confirm It’s Clean.”
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JAN-PRO Tracker – Measures Quality
JP Tracker represents our “hands on” practice of routinely checking our work and benchmarking our
results. This branded process is one of the reasons we consistently earn high satisfaction ratings from
our clients. Many cleaning companies promise this, but unfortunately, few deliver it with sufficient
regularity or depth of measurement. At JAN-PRO, our approach is much more demanding. Here is how
it works:
o When you sign up with JAN-PRO, JP Tracker begins with a first impressions survey. We check
every aspect of your cleaning requirements, and determine what and where to focus our
attention and expertise.
o After an agreed initial period, usually 30 days, a JAN-PRO Operations Specialist physically
inspects your property and measures our lasting impressions. This process uses a 50-point
checklist, so nothing is left to chance.
o Any adjustments to service are made, and the inspections continue on a regular schedule.
o Regular client service calls are made to ensure your complete satisfaction with the quality of
service you receive with JAN-PRO.
o Your monthly rating from our Communications Log Book, on a scale of 1-10.
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JAN-PRO Technics – Delivers Quality
JP Technics provides the science behind our services. We take our definition of quality commercial
cleaning, overlay our measurement of it, and then make sure we deliver it using the most advanced
products and equipment available, including:
o Microfiber cloths designed to trap dirt and hold it in a positively charged state for more effective
cleaning; these cloths are also color-coded to eliminate cross-contamination
o Backpack vacuums with four filters and ratings that exceed HEPA standards for clean air
o Cleaning chemicals that cover a greater area while using less product – our “cleaning greener”
initiative
o Hospital strength disinfectants for broad spectrum coverage
Microfiber Technology
JAN-PRO has replaced conventional cleaning cloths with an anti-microbial
impregnated micro-fiber system, which cleans greener and dryer while removing
more dust contaminants. JAN-PRO uses a four-color coded microfiber system,
which virtually eliminates cross-contamination. A highlight of this approach is that
the red microfiber cloths are only used for disinfecting restrooms, which reduces
the spread of germs and harmful bacteria to other areas of your property. Our
microfiber mops also work efficiently to clean and disinfect floor surfaces with
fewer chemicals and faster results.
o Microfiber is 1/16 the size of a human hair and holds eight times its weight in water.
o The tiny fibers penetrate the microscopic pores of surfaces increasing cleaning quality and
saving time in the process.
o Microfiber is positively charged and literally removes 100% of all dust particles.
Back-Pack Vacuum Technology
JAN-PRO operators are trained to exclusively use our approved backpack vacuums, which use a four-part
HEPA filter system. This removes up to 99.9% of particles up to the size of 0.3 microns from the inside
air. Unlike beater bar vacuums that spread dust and dirt into the air, the JAN-PRO system removes it.
These powerful vacuums:
o Capture up to 99% of dust mites, pollen, viruses, bacteria and chemical residue
o Leave less dust in your environment, so there is less dust to collect on
equipment and furniture
o Help reduce the risk of respiratory infection
o Create a healthier environment for your property and its occupants
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Environmentally Safe Chemicals
JAN-PRO takes pride in working within the spirit and the framework set
forth by many federal agencies, including the Environmental Protection
Agency, Department of Agriculture, and OSHA to name a few. We work
with Spartan Chemical company to provide Green Seal
®
certified products
and disinfectants that are effective against methicillin resistant
Staphylococcus aureus (MRSA), vancomycin resistant Enterococcus
faecalis (VRE) and Influenza A (H1N1).
JP MedMetrix℠
Recognizing the ever-increasing
emphasis on maintaining cleaner
and safer health and wellness
environments, JAN-PRO, a global
leader in advanced commercial
cleaning practices and innovations, proudly announces the JP MedMetrix℠ program. The core benefit
of JP MedMetrix to all medical and related facilities is our organizational commitment to meeting, and in
some cases, exceeding the safe cleaning practices, codes and special compliance standards under which
they already operate.
JP MedMetrix bases its program around the measurement of compliance of the following governing
organizations: CDC, AORN, OSHA, and The Joint Commission. That is why JAN-PRO has developed a
completely new training program based on the rigorous demands of your industry resulting in our
owner-operators being MedMetrix certified .
Our JP MedMetrix certification program takes our participants through six key areas of training:
• Universal Precautions Training – Stresses safe cleaning and accident prevention
• Bloodborne Pathogen Training – Teaches methods of avoiding contact with contaminated blood
or OPIM
• Exposure Control Planning – Highlights exposure management procedures
• Documentation/Incident Reporting – Covers the need for complete and accurate reporting of
all incidents
• Knowledge Testing – Requires our program participants to achieve a minimum passing grade of
80%
• Award Certification – Provides learning recognition for cleaning crews and certification IDs for
our clients
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EnviroShield™ – The Science of Disinfecting
EnviroShield is a revolutionary new system that combines a
unique disinfecting sprayer process with an equally unique
disinfecting product, Sniper®. The unit uses an electrostatic
charge applied to the spray, causing a natural attraction between spray droplets and target surfaces. As
the Sniper product is sprayed, it picks up this charge giving it 75 times the force of gravity to completely
wrap around and cover every surface it touches.
The spray evaporates easily on surfaces and can be used in high clutter areas and “touch areas” such as
desks, papers, phones, restroom surfaces, etc. It is also highly effective on computer keyboards,
recently reported the #1 source for spreading communicable diseases.
One of the main features of Sniper
®
is the fact that it meets EPA Toxicity Category IV, which means this
is the safest category allowed for disinfectants. The EPA rates products on a scale of I – IV, with IV
being the least toxic category. This product is a 100% non-toxic, disinfecting cleaning solution that
destroys 99.9% of a wide-range of disease-causing microorganisms.
The product is safe for all commercial environments and facility occupants. With the use of the
EnviroShield system, your company can promote having a safe and healthy environment and being
proactive in the fight against preventing infection diseases. We look forward to discussing this
application as an optional service to Shaw-Lundquist Associates Inc.
EnviroShield™ Facts:
o It has been independently tested on numerous other bacteria and found to be highly effective.
o We exclusively use Sniper disinfecting solution, an EPA hospital-registered disinfectant in all
applications
o The active ingredient in Sniper, Chlorine Dioxide, is a proven safe and highly-effective biocide.
o It kills and eliminates the most harmful bacteria including C-Diff (clostridium difficile).
o Its application method provides 100% coverage of surfaces not previously reachable or treatable
with less effective disinfectants.
EnviroShield™ Benefits:
o Total disinfecting coverage on and around all surfaces
o Counters spread of bacterial infections
o No post-application after effects or precautions
o Can be applied routinely with no inconvenience
o Ensures cleaner, safer work spaces
o Reduces downtime due to absenteeism
o Safe for all commercial environments
o Green and environmentally friendly
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Nightly Cleaning Schedules
Your Cleaning Schedule – Working for You!
JAN-PRO combines our vigorous cleaning and tracking procedures with a cleaning schedule customized for your
specific needs. The following schedule has been specifically designed for Shaw-Lundquist Associates Inc.
DAILY CLEANING SCHEDULE
Service will be performed 3:00 PM during business hours on Monday thru Friday.
ENTRANCES – RECEPTION AREA – HALLWAYS – OFFICES
CONFERENCE ROOMS – LUNCH ROOMS – COMMON AREAS
Surface dust horizontal surfaces of desks, credenzas, tables, filing cabinets etc.
Spot clean horizontal surfaces for removal of spillage, marks, and rings.
Empty all trash and recycling receptacles and remove to a collection point. Replace liners as
necessary.
Clean fingerprints and smudges from entrance glass and entry doors.
Spot clean fingerprints and smudges from partition glass.
Sweep and spot mop all hard surface floors.
Vacuum all carpeted area walkways.
Report all maintenance issues in Log Book.
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Weekly and Monthly Cleaning Schedules
Your Cleaning Schedule – Working for You!
WEEKLY CLEANING SCHEDULE
Thoroughly dust all horizontal surfaces of office furniture, including desks, cubicles computer
monitors, tables, file cabinets, windowsills, and wall hangings.
Wipe clean all telephone receivers and dust the bases.
MONTHLY CLEANING SCHEDULE
Thoroughly dust all vertical surfaces of office furniture, including desks, cubicles, tables, chairs,
file cabinets, etc.
High dusting of air vents, tops of doors, door frames, ceiling corners, and edges etc.
Dust all baseboards & window blinds
Vacuum upholstered furniture to remove dust and lint.
Clean spots/smudges from walls.
Clean refrigerator and microwave. All perishable items will be removed from refrigerator prior
to cleaning.
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Additional Services
CARPET
Spot removal.
Hot water extraction.
HARD SURFACE FLOORS
Burnishing.
Top scrub and refinish (wax).
Strip and refinish.
UPHOLSTERY AND WORKS
TATIONS
Vacuum partitions.
Spot removal.
Extraction cleaning.
WINDOWS
Inside and outside (ground floor only)
KITCHEN
S
Interior of
refrigerators, dishwashers and
appliances other than microwave ovens.
Interiors of cabinets.
LIGHTING
Cleaning lights and light fixtures.
Replacing bulbs
PROCUREMENT OF SUPPLIES
Paper products
Hand soap
Trash can liners
Dispensers and containers
Other consumable supplies
Upon request, and for an additional charge, Jan-Pro will procure such supplies on client’s
behalf. Once delivered, Client assumes responsibility for inventories of such supplies stored
at the Client’s location.
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Pricing Agreement
CLIENT:
Nevada Affordable Housing Assistance
Corporation
CLEANING LOCATION:
3016 W. Charleston Blvd. # 160
Las Vegas, NV 89102
Attn: A. J. Gavilanes
FREQUENCY:
Three ( 3 ) days per week in accordance
with
Cleaning Schedule specifications
START DATE:
PRICE – Regular Service:
$360.00 per month
NOTE: Pricing is valid for 30 days from the proposal date (August 29, 2016) unless
specifically extended by JAN-PRO at its sole discretion.
PAYMENT TERMS:
NET FIFTEEN DAYS. Billing occurs at the
beginning of every month.
HOLIDAYS (Days Not Serviced):
New Year’s Labor Day
Memorial Day Thanksgiving
Independence Day Christmas Day
OTHER CONDITIONS:
By executing this Agreement, the parties agree to be bound by these terms and the
conditions set forth in the accompanying Cleaning Agreement.
Nevada Affordable Housing Assistance Corporation JAN-PRO of Las Vegas
BY: BY:
NAME: NAME:
TITLE: TITLE:
DATE:
Nevada Affordable Housing Assistance Corporation
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Cleaning Agreement
This Agreement, dated , 2016, is made between JAN-PRO CLEANING SYSTEMS, INC.
(“JAN-PRO”), 1050 E. Flamingo Road, Las Vegas, Nevada 89119 and Nevada Affordable Housing
Assistance Corporation, P.O. Box 15142, Las Vegas, Nevada 89114 (“CLIENT”). Both JAN-PRO and
CLIENT agree that JAN-PRO will begin service on , 2016, with the following terms
and conditions:
1. CLIENT agrees to contract JAN-PRO to perform cleaning services three ( 3 ) days per week.
2. JAN-PRO will provide all chemicals, equipment, labor and supervision. CLIENT will
provide all restroom paper products, hand soap, and trashcan liners.
3. This business contract agreement is obtained by JAN-PRO for the business benefit of a JAN-PRO
Franchisee who hereby agrees to comply with the terms and conditions of this agreement. The
Franchisee selected to service this CLIENT will be announced prior to the start date of service.
4. JAN-PRO Franchisee has successfully completed the JAN-PRO training program.
5. CLIENT agrees to verbally notify JAN-PRO of any non-performance prior to written notification.
6. CLIENT agrees that during the term of this agreement and within ninety (90) days after
termination of this agreement, will not employ directly or indirectly any employees, agent
representatives or Franchisees of JAN-PRO.
7. This agreement is for a term of one (1) year which shall commence on the date of this
agreement. This agreement shall be automatically renewable on the anniversary date, with the
same terms and conditions, unless either party shall give written notice of termination, at least
thirty (30) days prior to said anniversary date. Client shall also have the right to terminate this
agreement without cause with 30 days written notice to JAN-PRO or immediately if it loses
funding for its operations/programs. Otherwise, this agreement may be terminated for non-
performance only, and the terminating party must give the other party written notice specifying
in detail the nature of any defect in performance. The non-terminating party shall have five (5)
days to cure, to the reasonable satisfaction of the terminating party. If satisfaction is not
achieved at the end of the fifth (5) day, the terminating party shall notify the non-terminating
party in writing of failure to cure, and the agreement shall terminate twenty-five (25) days from
date of said notice. All written notices must be sent via certified mail to the parties at their
respective addresses set forth above and will be deemed received 3 days after mailing.
8. Terms: Invoices are sent out on the 1
st
of each month, with current payment due by the15
th
of
that month, delinquent by the 10
th
of the following month. A finance charge of 1.5% per month
will be assessed on all delinquent accounts.
9. JAN-PRO annually observes the following federally recognized holidays: New Year’s Day,
President’s Day, Memorial Day, Fourth of July, Labor Day, Thanksgiving, and Christmas.
Nevada Affordable Housing Assistance Corp.
JAN-PRO of Las Vegas
BY: _______________________________
BY: _______________________________
NAME: _____________________________ NAME: _____________________________
Nevada Affordable Housing Assistance Corporation
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TITLE: _____________________________ TITLE: _____________________________
