Monmouth University Faculty Desk Reference

Faculty Desk Reference

Ninth Edition

Monmouth

University

PROVOST'S MESSAGE

Welcome! and Happy New Year!!!!

I realize that we usually reserve “happy new year” for the January of a new

year. OK. I admit that I have two favorite times of the academic year – the opening,

which usually begins with convocation, and the ending, which culminates in graduation

ceremonies. Each of these endpoints reminds me of the value of our relationships with

each other, with our students, with our organization, and to our commitment. These

endpoints connect us to our “WHY” and our “WE”.

I am thrilled to be joining the Monmouth University community, and look forward to

working with you, and learning about the unique ways we empower our students, and

each other. While I’m excited, I would be remiss if I don’t acknowledge the difficult year

we have experienced through the pandemic. Our expectations, assumptions, and

perceptions have been taxed beyond recognition. However, as we return to campus

and rejoin our community, I encourage our embracing each other in ways that remind

and reaffirm our commitments to our profession, students, and each other.

As I was looking for my MU swag this week, I saw a t-shirt that said, “WE ARE

MONMOUTH!” I’ll be looking for ways that we express the “WE.” I’ll also be

looking for ways that we offer each other the grace and dignity that may have been

elusive during our isolation and these unprecedented times.

The Handbook that you hold familiarizes us with the University, and the ways we

actualize our core values.

• Commitment to excellence in teaching and establishing the framework

that promotes our students’ success

• Respect for each other and members of our campus community

• Affirmation of our personal and professional integrity

• Promotion of diversity

• Involvement in service and community engagement

The Handbook will support your learning more about the organization, the

resources and services for yours and your students’ successes, special programs that

support students, and policies/practices that facilitate effective classroom management

and engagement. Of course, if you need information that is not included or you need

clarification, please contact us – me as provost, your deans, or your department

chairs.

Again, I’m thrilled to part of the Monmouth University community. Welcome!

Pamela E. Scott-Johnson, Ph.D.

Provost and Senior Vice President of Academic Affairs

PREFACE

This

Faculty Desk Reference

—together with the current on-line university catalogs

(undergraduate and graduate),

MU-FAMCO Agreement

, and

Student Handbook

—

provided critical information for your work as a faculty member. All faculty are urged

to read this handbook thoroughly and to become familiar with the material, since they

will be responsible for having knowledge of the contents.

These policies, regulations, and procedures are reviewed periodically and are subject to

change. This document is not to be construed as a contract nor as an offer to make a

contract; nothing is intended to create rights of employment security. Written

notification of any errors, omissions, or comments should be directed to the Office of

the Provost and Senior Vice President for Academic Affairs.

Faculty Desk Reference last revised summer 2021.

CONTENTS

CHAPTER 1: AN OVERVIEW OF MONMOUTH UNIVERSITY ......................................................................... 12

1.1 HISTORY ......................................................................................................................................................... 12

1.2 MISSION STATEMENTS ............................................................................................................................... 12

Mission Statement of Monmouth University ..................................................................................................... 12

Mission Statement for the Academic Affairs Division at Monmouth University ................................................ 12

1.3 STRATEGIC PLAN .......................................................................................................................................... 13

Monmouth University Core Values ..................................................................................................................... 13

1.4 LIBERAL EDUCATION AND THE MONMOUTH UNIVERSITY EXPERIENCE ................................... 13

1.5 ACCREDITATION .......................................................................................................................................... 14

1.6 STUDENT PROFILE ...................................................................................................................................... 14

1.7 HUMAN RELATIONS PHILOSOPHY AND POLICY STATEMENT ......................................................... 15

1.8 CAMPUS FACILITIES .................................................................................................................................... 15

Main Campus ....................................................................................................................................................... 15

Off-Campus Facilities .......................................................................................................................................... 17

CHAPTER 2: ORGANIZATION AND ADMINISTRATION ................................................................................. 19

2.1 THE UNIVERSITY STRUCTURE .................................................................................................................. 19

2.2 THE BOARD OF TRUSTEES ......................................................................................................................... 19

2.3 THE ADMINISTRATION ............................................................................................................................... 20

CHAPTER 3: THE FACULTY ................................................................................................................................... 23

3.1 INTRODUCTION ........................................................................................................................................... 23

3.2 RANK, PROMOTION, AND TENURE ......................................................................................................... 24

3.3 FACULTY BYLAWS ........................................................................................................................................ 24

3.4 FACULTY RECOGNITION ............................................................................................................................ 24

Author’s Reception ............................................................................................................................................. 24

Commitment to Teaching ................................................................................................................................... 24

Distinguished Teacher Award ............................................................................................................................. 25

Endowed Chairs & Endowed Professorships ...................................................................................................... 27

Faculty Emeritus Status ....................................................................................................................................... 27

Travel Fellowship ................................................................................................................................................ 28

3.5 FACULTY PERSONNEL FILES ..................................................................................................................... 28

3.6 FACULTY PROFESSIONAL DEVELOPMENT ............................................................................................ 29

CHAPTER 4: RESOURCES FOR FACULTY AND STUDENTS ............................................................................ 30

4.1 ACADEMIC ADVISING ................................................................................................................................. 30

4.2 ACADEMIC SKILLS SERVICES .................................................................................................................... 30

4.3 CENTER FOR EXCELLENCE IN TEACHING AND LEARNING (732-923-4676)................................... 31

4.4 CENTER FOR STUDENT SUCCESS (732-571-3487) ................................................................................ 32

First Year Advising (732-263-5868) ..................................................................................................................... 32

Advising for Undeclared Sophomores (732-571-3588) ....................................................................................... 33

Advising for Transfers (732-571-3588) ............................................................................................................... 33

Academic Transition & Inclusion (732-263-5668) ............................................................................................... 33

Disability Services (732-571-3460) ...................................................................................................................... 34

Educational Opportunity Fund (732-571-3462) .................................................................................................. 34

Monmouth’s Early Warning SYSTEM (MEWS) .................................................................................................... 35

Peer Assisted Learning (732-263-5737) .............................................................................................................. 36

Service Learning (732-571-4411) ........................................................................................................................ 37

Tutoring (732-263-5721) and Writing Services (732-571-7542) ......................................................................... 38

4.5 CENTERS OF DISTINCTION ....................................................................................................................... 39

Center for the Arts .............................................................................................................................................. 39

Monmouth University POLLING INSTITUTE (732-263-5860) .............................................................................. 40

Kislak Real Estate Institute .................................................................................................................................. 40

Institute for Global Understanding ..................................................................................................................... 41

Urban Coast Institute .......................................................................................................................................... 42

Bruce Springsteen Archives & Center for American Music ................................................................................. 42

4.6 THE OFFICE OF RESEARCH COMPLIANCE - THE HUMAN RESEARCH PROTECTION PROGRAM

(HRPP)/INSTITUTIONAL REVIEW BOARD (IRB) AND INSTITUTIONAL ANIMAL CARE AND USE

COMMITTEE (IACUC) (732-263-5726) ............................................................................................................ 43

4.7 FACULTY ACCESS TO THE

CHRONICLE OF HIGHER EDUCATION

.................................................. 44

4.8 HONORS SCHOOL (732-263-5308) ............................................................................................................ 44

Honors Credit by Contract .................................................................................................................................. 45

4.9 INFORMATION MANAGEMENT-CAMPUS TECHNOLOGY (732-923-4357) ...................................... 46

myMU ................................................................................................................................................................. 47

Instructional Support .......................................................................................................................................... 47

Media Operations ............................................................................................................................................... 48

4.10 INTERCULTURAL CENTER (732-263-5505) ........................................................................................... 48

4.11 LIBRARY SERVICES (732-571-3450) ......................................................................................................... 48

Library Hours ....................................................................................................................................................... 49

Location and Resources ...................................................................................................................................... 49

Periodicals and Electronic Resources .................................................................................................................. 49

Reference & Information Services ...................................................................................................................... 49

Interlibrary Loan/Document Delivery ................................................................................................................. 50

Library Instruction ............................................................................................................................................... 50

Collection Development ..................................................................................................................................... 51

Special Collections .............................................................................................................................................. 52

Reserves .............................................................................................................................................................. 52

4.12 SOCIAL MEDIA FOR PROFESSIONAL AND PERSONAL USE .............................................................. 53

4.13 SPECIAL STUDENT PROGRAMS .............................................................................................................. 54

Athletics (732-571-3415) .................................................................................................................................... 54

CareConnect MU (732-263-5258) ....................................................................................................................... 55

Counseling and Psychological Services (732-571-7517) ..................................................................................... 56

Campus Intervention Team (732-571-7517) ....................................................................................................... 57

Disability Services (732-571-3460) ...................................................................................................................... 57

Student Employment (732-263-5381) ................................................................................................................ 57

Study Abroad (732-923-4768)............................................................................................................................. 57

Veteran Services (732-263-5258) ....................................................................................................................... 59

4.14 WEBFACULTY FOR FACULTY .................................................................................................................. 59

4.15 CLASSROOMS AND CLASSROOM CHANGES........................................................................................ 59

CHAPTER 5: ACADEMIC POLICIES AND REGULATIONS ............................................................................... 61

5.1 FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA)............................................................ 61

5.2 UNIVERSITY POLICIES AND REGULATIONS .......................................................................................... 62

5.3 ACADEMIC CALENDAR ............................................................................................................................... 63

5.4 COURSE PRACTICES AND PLANNING ..................................................................................................... 63

5.5 CLASS ROSTERS AND WHO MAY ATTEND YOUR CLASS ..................................................................... 64

Faculty Roster Verification .................................................................................................................................. 64

5.6 CLASS ATTENDANCE ................................................................................................................................... 65

Religious Holidays ............................................................................................................................................... 65

Weather Emergencies/University Closing .......................................................................................................... 66

Medical Absences ............................................................................................................................................... 66

5.7 ABSENCE OF THE INSTRUCTOR ............................................................................................................... 67

5.8 AUDITING COURSES ................................................................................................................................... 67

5.9 WITHDRAWAL FROM COURSES ............................................................................................................... 67

5.10 THE 14

WEEK AND FINAL EXAMINATIONS ....................................................................................... 68

5.11 CLASS SYLLABUS ........................................................................................................................................ 68

5.12 CLASSROOM CIVILITY ............................................................................................................................... 71

5.13 GRADING UNDERGRADUATE COURSES .............................................................................................. 73

5.14 GRADING GRADUATE COURSES ............................................................................................................ 75

5.15 GRADE REPORTS ........................................................................................................................................ 77

Mid-term Grades ................................................................................................................................................ 77

Final Grades ........................................................................................................................................................ 77

Student Complaints About Grades ..................................................................................................................... 77

5.16 CHANGE OF GRADE REQUEST ................................................................................................................ 77

5.17 ENHANCING ACADEMIC HONESTY ...................................................................................................... 78

Definitions of Academic Dishonesty ................................................................................................................... 78

Establishing an Environment of Academic Honesty ........................................................................................... 79

Reducing the Temptation to Cheat ..................................................................................................................... 80

Tests .................................................................................................................................................................... 81

Turnitin Plagiarism Detection Resource.............................................................................................................. 82

Encouraging Academic Integrity on Homework Exercises .................................................................................. 83

Encouraging Academic Integrity on Research Papers ......................................................................................... 83

Confronting Academic Dishonesty ...................................................................................................................... 84

Student Disciplinary Procedures ......................................................................................................................... 86

5.18 SUBMISSION OF THE SAME WORK FOR TWO COURSES .................................................................. 86

5.19 INTERDISCIPLINARY PERSPECTIVES ON THE HUMAN EXPERIENCE ........................................... 86

5.20 WRITING-INTENSIVE COURSES ............................................................................................................. 87

5.21 EXPERIENTIAL EDUCATION .................................................................................................................... 88

5.22 UNDERGRADUATE INDEPENDENT STUDY, INTERNSHIP, SERVICE LEARNING, AND

COOPERATIVE EDUCATION COURSES ......................................................................................................... 88

5.23 STUDENT CHANGE OF CURRICULUM ................................................................................................. 88

5.24 SUBSTITUTION OF DEGREE REQUIREMENTS .................................................................................... 89

5.25 ACADEMIC AUDITS .................................................................................................................................... 89

5.26 STUDENT LEAVE OF ABSENCE ................................................................................................................ 89

5.27 ORDERING LIBRARY MATERIALS (PROCEDURES FOR ACQUISITIONS) ....................................... 90

5.28 ORDERING TEXTBOOKS AND DIGITAL MATERIALS .......................................................................... 90

Selection and Cost of Textbooks ......................................................................................................................... 91

5.29 USING CUSTOMIZED COURSE MATERIALS IN THE CLASSROOM ................................................. 93

Sources of Material ............................................................................................................................................. 93

Copyright Clearance Center ................................................................................................................................ 94

Pricing ................................................................................................................................................................. 94

Further Information ............................................................................................................................................ 94

5.30 MASTER COURSE SYLLABUS ................................................................................................................... 95

5.31 APPROVAL PROCESS FOR NEW COURSES ............................................................................................ 96

5.32 APPROVAL PROCESS FOR NEW ACADEMIC PROGRAMS AND SUBSTANTIAL CHANGES TO

EXISTING PROGRAMS ........................................................................................................................................ 97

CHAPTER 6: OTHER POLICIES AND PROCEDURES ......................................................................................... 99

6.1 AFFIRMATIVE ACTION/EQUAL OPPORTUNITY POLICY ..................................................................... 99

Faculty Search Procedures .................................................................................................................................. 99

6.2 ETHICAL PRINCIPLES ................................................................................................................................ 100

Ethical Principles for Teaching .......................................................................................................................... 100

Conflict of Interest/Code of Ethics .................................................................................................................... 101

6.3 UNIVERSITY MARKETING & COMMUNICATIONS .............................................................................. 106

6.4 COPYRIGHT POLICY – RELATED TO LIBRARY USE ............................................................................. 109

Classroom Copying Guidelines For Books and Periodicals ................................................................................ 110

6.5 DRUG FREE WORKPLACE ACT OF 1988 ................................................................................................. 112

6.6 EMERGENCY PROCEDURES AND CLOSING ........................................................................................ 113

Fire Evacuation.................................................................................................................................................. 115

6.7 EXIT INTERVIEW PROCEDURES.............................................................................................................. 118

6.8 FACILITIES USE ........................................................................................................................................... 118

6.9 FACULTY IDENTIFICATION CARDS ....................................................................................................... 119

6.10 GRANTS AT MONMOUTH UNIVERSITY .............................................................................................. 119

6.11 PERSONAL INFORMATION CHANGES ................................................................................................. 120

6.12 PURCHASING POLICY ............................................................................................................................. 120

Functions and Authority ................................................................................................................................... 120

Unauthorized Purchases ................................................................................................................................... 120

Unauthorized Signing of Contracts ................................................................................................................... 121

Conflict of Interest ............................................................................................................................................ 121

Procedures and Form Use ................................................................................................................................. 122

6.13 DISCRIMINATION AND HARASSMENT POLICY AND PROCEDURES ........................................... 122

6.14 SMOKING POLICY .................................................................................................................................... 122

CHAPTER 7: HUMAN RESOURCES INFORMATION ....................................................................................... 123

7.1 SALARY AND PAY CHECKS ........................................................................................................................ 123

7.2 FRINGE BENEFITS ...................................................................................................................................... 123

Acts and Limitations .......................................................................................................................................... 123

Absences Due to Illness, Temporary and Long-Term Disability ........................................................................ 124

Adult Child Up To Age 31 Continuation of Medical Coverage .......................................................................... 125

Back-Up Care Advantage Program – Bright Horizons Family Solutions ............................................................ 125

Bereavement..................................................................................................................................................... 126

Child Care Services ............................................................................................................................................ 126

Dental Insurance Program ................................................................................................................................ 126

Employee Assistance Program .......................................................................................................................... 127

Family and Medical Leave ................................................................................................................................. 128

First Financial Federal Credit Union .................................................................................................................. 128

Flexible Spending Accounts .............................................................................................................................. 129

Health Insurance Programs ............................................................................................................................... 129

Jury Duty ........................................................................................................................................................... 130

Life Insurance/Accidental Death and Dismemberment .................................................................................... 131

Long Term Care Insurance Plan ........................................................................................................................ 131

Maternity/Child Rearing Leave ......................................................................................................................... 131

Military Leave ................................................................................................................................................... 132

New Jersey Family Leave Insurance .................................................................................................................. 132

New Jersey Safe Act .......................................................................................................................................... 133

New Jersey Unemployment Insurance ............................................................................................................. 133

Prescriptions ..................................................................................................................................................... 134

Travel Accident Plan .......................................................................................................................................... 134

Retirement ........................................................................................................................................................ 134

Tuition Exchange Program ................................................................................................................................ 135

Tuition Remission .............................................................................................................................................. 137

CHAPTER 1: AN OVERVIEW OF MONMOUTH UNIVERSITY

1.1 HISTORY

Monmouth University was founded in 1933 with federal assistance as Monmouth

Junior College, largely to provide opportunity for higher education to area high school

graduates who -in those Depression days-could not afford to go away to college. It was

a two-year institution, holding classes only in the evening. For a time, it appeared

uncertain whether the College would have adequate funds to continue. With support

from students and the community, however, the fledgling College survived the

economic crisis and quickly assumed its present private status. In 1956, it was renamed

Monmouth College and accredited by the state to offer four-year programs leading to

the baccalaureate degree. Less than a decade later, it was authorized to offer master's

degree programs. In March 1995, the New Jersey Commission on Higher Education

designated Monmouth a teaching university pursuant to N.J.A.C. 9:1-3.1 et seq.

Today, Monmouth offers 33 baccalaureate degree programs, 23 master’s degree

programs and 3 doctoral degree programs. Within its student body, 34 states and 33

countries are represented. More than 1100 undergraduate students live in University

owned or sponsored housing.

1.2 MISSION STATEMENTS

MISSION STATEMENT OF MONMOUTH UNIVERSITY

Monmouth University is an independent, comprehensive institution of higher

education committed to excellence and integrity in teaching, scholarship, and service.

Through its offerings in liberal arts, science, and professional programs, Monmouth

University educates and prepares students to realize their potential as leaders and to

become engaged citizens in a diverse and increasingly interdependent world.

MISSION STATEMENT FOR THE ACADEMIC AFFAIRS DIVISION AT MONMOUTH

UNIVERSITY

As an integral part of Monmouth University’s mission, the Academic Affairs Division

provides the vision, leadership and resources to meet the educational needs of

students, faculty, and academic support professionals. In advancing and sustaining an

environment that is open, collaborative, inclusive, and professional, the Academic

Affairs Division recruits, retains, fosters, and supports faculty, administrators and staff

who are knowledgeable and current in their areas of expertise. The Academic Affairs

Division is student-focused, dedicated to the creative, current, and interactive delivery

of instruction and the continuous assessment and improvement of curricula and

programs, culminating in the academic, personal, and career success of Monmouth

University graduates.

1.3 STRATEGIC PLAN

President Patrick Leahy has been working with Vice President Mary Anne Nagy and the

cross-division steering committee since late 2019 on the planning, developing, and

implementation of Monmouth University’s next Strategic Plan. The COVID-19

pandemic caused a slight delay, but the draft plan can be found on the MU portal:

https://my.monmouth.edu/fyi/strategicplan/Pages/default.aspx.

MONMOUTH UNIVERSITY CORE VALUES

The Strategic Plan, and the University it guides, continue to uphold the following core

values:

 Excellence in Teaching and Learning

 Caring Campus Characterized by Mutual Respect

 Personal and Professional Integrity

 Diversity

 Service

 Empowerment of University Community

1.4 LIBERAL EDUCATION AND THE MONMOUTH UNIVERSITY EXPERIENCE

At its heart, Monmouth University is a teaching university, and consistent with our

mission, we base our students’ educational experience on the time-honored

philosophy of liberal education. Liberal education is “an approach to learning that

empowers individuals and prepares them to deal with complexity, diversity, and

change. It provides students with broad knowledge of the wider world (e.g. science,

culture, and society) as well as in-depth study in a specific area of interest. A liberal

education helps students develop a sense of social responsibility, as well as strong and

transferable intellectual and practical skills such as communication, analytical and

problem-solving skills, and a demonstrated ability to apply knowledge and skills in real-

world settings” (The Association of American Colleges and Universities;

www.aacu.org/).

Monmouth University’s undergraduate general education curriculum is intentionally

designed to provide opportunities for developing this balance of broad knowledge and

transferable skills. It emphasizes exposure to multiple disciplines, engaged learning,

and clear learning goals. We believe that these experiences, coupled with pursuit of

greater depth of understanding within the major, should prepare students for the

challenges of the 21

century.

For more information about Monmouth University’s general education curriculum,

visit: www.monmouth.edu/gened/

1.5 ACCREDITATION

Monmouth University is accredited by the Middle States Commission on Higher

Education, 3624 Market Street, Philadelphia, PA 19104. (Telephone: 267-284-5000).

The Middle States Commission on Higher Education is an institutional accrediting

agency recognized by the U.S. Secretary of Education and the Council for Higher

Education Accreditation. For more information about current accreditations visit:

www.monmouth.edu/about/accreditations/.

1.6 STUDENT PROFILE

Monmouth University’s teaching and learning environment is, naturally, created by the

nexus of faculty and students. Monmouth is an evolving institution and the nature of

students that populate our classes has evolved as well.

For more information about Monmouth’s students, visit members.ucan-

network.org/monmouth, and for information about what they say about student

engagement at Monmouth, visit www.monmouth.edu/learning-and-outcomes/what-

our-students-say/. For more information about Monmouth’s graduates, visit:

www.monmouth.edu/learning-and-outcomes.

1.7 HUMAN RELATIONS PHILOSOPHY AND POLICY STATEMENT

Monmouth University affirms the inestimable worth and dignity of every individual,

regardless of their condition of life. We affirm, further, the right of each person to develop

to their full potential and to be judged on the basis of personal accomplishments. Finally,

we believe that the achievement of full humanity is enhanced by experience of the human

family.

We are committed to achieve and sustain a pluralistic environment recognized for its

racial, cultural, and ethnic diversity, and which is characterized by genuine mutuality,

acceptance, and affirmation of the strengths and contributions of differing individuals

and groups, and a willingness to resolve disputes in a spirit of good will.

Monmouth University, through this philosophy and policy statement, seeks to create a

pluralistic community in which people:

• Are accepted and judged as individuals, independent of ancestry, social and economic

background, sexual orientation, age, gender, physical characteristics, or personal

beliefs;

• May freely engage in constructive academic dialogue and debate in our classrooms

and public halls, and pursue their social and private lives uninhibited by

discrimination, disruption, or harassment in any form;

• Value respect, and draw their intellectual strength from the rich diversity of other

peoples of different races, cultures, religions, nationalities, and beliefs.

This affirmation and commitment will guide us in the challenging times ahead as we strive

to achieve excellence in service, teaching, and scholarship.

1.8 CAMPUS FACILITIES

MAIN CAMPUS

The University’s 168-acre campus, considered to be one of the most beautiful in New

Jersey, includes among its 75 buildings a harmonious blending of historic and

contemporary architectural styles. The centerpiece building – and the University’s

identifying landmark – is the Great Hall at Shadow Lawn, the administrative center and a

hub of activity for our students. Built in 1929, the 130-room mansion began as the private

residence of Hubert T. Parson, a former president of F. W. Woolworth Company. The

mansion has been described in newspapers throughout the world, is featured in many

books on architecture and art, and has been used as the backdrop for innumerable print

ads and television commercials. In 1980, it served as the setting for the film version of

“Annie”. In 1985, the Great Hall was designated a National Historic Landmark by the U.S.

Department of the Interior. The Monmouth University Library was originally the summer

home of Murry and Leonie Guggenheim and is an architectural treasure that in 1978 was

entered in the National Register of Historic Places. The Lauren K. Woods Theatre, a former

carriage house that retains many of its original architectural features, is among other

gracious older buildings that lend distinctive balance to the modern additions to the

campus. Woods Theatre is home to the Music & Theater Arts Department; it is also home

to Blue Hawk Records, and Blue Hawk Studio’s administrative offices are located there.

Prominent among the buildings on campus is the Rebecca Stafford Student Center

(RSSC). The lower level houses the Center for Excellence in Teaching and Learning

(CETL), the Center for Student Success (Academic Advising, , First-Year Advising,

Service Learning, Transfer Services, Tutoring and Writing Services, Undeclared

Services), First to Fly the Veteran Lounge, and The Nest food pantry. The first floor

includes Disabilities Services, Global Education (including Study Abroad, International

Student and Faculty Services) Central Scheduling, Conference Services and Special

Events, Cafeteria, an ATM with a $2.99 per transaction fee, Information Desk, and

Dunkin Donuts. The second floor houses the Vice President for Student Life and

Leadership Engagement, Student and Community Services, the office of Judicial Affairs

and Special Projects, Off-Campus and Commuter Services, Student Activities and

Student Center Operations, Anacon Hall, the Intercultural Center, an open computer

lab and lounge, and the Fraternity and Sorority Lounge. The third floor is home to

Counseling and Psychological Services, the Student Government Association, and

Shadows Yearbook.

The OceanFirst Bank Center (OFBC) is the home of the University Store, a Fitness

Center and pool, Boylan Gymnasium, a basketball arena which seats approximately

4,100 people, a 200-meter indoor track, and locker rooms for all 23 Division 1 sports

teams and visitors. The University’s Blue/White Booster Club, the Central Box Office,

and ten multipurpose suite-style rooms that can be used for academic or administrative

groups are also located in the OFBC.

Other campus buildings include Rechnitz Hall, a stunning art gallery which includes

classrooms and faculty offices. The Magill Commons, a resident student dining hall and

conference center. Edison Science Hall, home of the School of Science and offices

supporting campus technology. Howard Hall, housing many academic departments.

Pollak Theatre, the focus of most large campus cultural events and home to the Pollak

Gallery. Bey Hall, home of the Leon Hess Business School, and equipped with case

study classrooms, seminar rooms, computer laboratories, a state of the art financial

trading room, and H.R. Young Auditorium. Pozycki Hall, a two-story 20,000 square foot

academic building connected to Bey Hall by a pedestrian bridge on the second floor

includes four classrooms, a 150-seat lecture hall, eight faculty offices, a student lounge

and an exterior terrace. Bey and Pozycki Halls surround a welcoming green space near

the center of campus, known as Torcivia Common. McAllan Hall, which houses the

School of Education, the Marjorie K. Unterberg School of Nursing and Health Studies,

and the School of Social Work. Jules L. Plangere Center for Communication is home to

the School of Humanities and Social Sciences, the Department of Communication, and

several of the student-run media organizations (

The Outlook

newspaper,

Monmouth

Review

magazine, 88.9 FM WMCX radio, Hawk TV, and The Verge online news portal).

Plangere also houses Media Operations, which supports audio visual and media

services and event setups, livestreaming of on-campus events, and

classroom/conference room media technology. Birch Hall houses classroom, lab, and

meeting space as well as our Health Services Center, which provides free, accessible

ambulatory healthcare for all Monmouth University students and eligible employees.

Monmouth’s on-campus residence halls include the following traditional, quasi-

traditional, and suite style buildings: Beechwood (home of the Honors School), Cedar,

Elmwood, Hesse, Laurel, Mullaney Hall, Oakwood, Pinewood, Redwood, Spruce, and

Willow. There are also three apartment-style residential facilities: The Great Lawn

Apartments, the Garden Apartments, and Maplewood Apartments.

OFF-CAMPUS FACILITIES

MONMOUTH UNIVERSITY GRADUATE CENTER

Two miles to the north of our main campus, the Monmouth University Graduate Center

houses the departments of Professional Counseling, Speech Language Pathology,

Physician Assistant, and Occupational Therapy as well as the Clinical Mental Health

Counseling and Addiction Studies graduate programs. This facility offers dedicated

classrooms, clinical skills laboratories, observation rooms and equipment to support

advanced learning outcomes. A key feature of the facility is the Center for Speech &

Language Disorders, which provides evaluation and treatment rehabilitation services

to the neighboring community.

For more information, see www.monmouth.edu/graduate/center/

LAKEHOUSE MUSIC COMPLEX

Monmouth University has an off-campus facility at

Lakehouse Music Academy and

Recording Studio

, located at 619 Lake Avenue in Asbury Park, NJ. Students study

Advanced Audio Production in a world-class, state-of-the-art recording, studio, along

with coursework in the university's dedicated space at the complex. The Monmouth

satellite has instruction, meeting, and rehearsal spaces, as well as a multi-purpose

classroom. The facility is available to all Monmouth departments, faculty and

students.

THE UNIVERSITY BLUFFS

Some upper-level students live at the University’s beachfront apartment facility, The

University Bluffs. This facility is located adjacent to the Long Branch boardwalk and

beach.

Note that Monmouth offers faculty and their family members a summer housing option

at The University Bluffs. This is a great option for family and friends visiting in the

summer and looking for comfortable and scenic accommodations.

For more information, see www.monmouth.edu/conference-and-event-

services/housing-accommodations/summer/community-housing/.

CHAPTER 2: ORGANIZATION AND ADMINISTRATION

2.1 THE UNIVERSITY STRUCTURE

The University follows a traditional administrative structure.

The President serves as the chief executive officer of the University and reports to the

Board of Trustees. Thy are supported by a chief of staff, a senior vice president, six area

vice presidents, a director of athletics, an executive director for campus planning and

facilities, and an advisor on diversity and inclusion.

For more information on the University’s organizational structure, see

my.monmouth.edu/fyi/Pages/default.aspx (click on Organizational Chart).

The Provost and Senior Vice President for Academic Affairs serves as the chief academic

officer and presides over six academic schools overseen by deans. The Dean of the

Honors School, the University Librarian, Associate Provost, Associate Vice President of

Institutional Research and Effectiveness, and Director of Academic Finance all oversee

other key areas of Academic Affairs, and report directly to the Provost. For an

organizational chart, see my.monmouth.edu/fyi/Pages/default.aspx (click on

Academic Affairs Organizational Chart).

2.2 THE BOARD OF TRUSTEES

The Board of Trustees is entrusted with protecting the welfare of the University and

creating conditions that will foster the education, growth, and development of students,

as well as the effectiveness of the faculty and administration. The Board is responsible for

overseeing the general educational and financial administration of the University as

stipulated in the Board’s Bylaws and recommended by the administration and faculty.

The Academic and Student Experience Committee of the Board of Trustees is of particular

interest to the faculty as this committee proffers recommendations to the Board

concerning matters of importance to the faculty (e.g., the collective bargaining agreement,

tenure, promotion, and curriculum). Recommendations of the Committee are subject to

the approval of the full Board of Trustees.

2.3 THE ADMINISTRATION

The chief administrative officer of the University is the President, who is responsible to

the Board of Trustees for the operation of the University. Selected by the Board of

Trustees, the President is the official adviser to and executive agent of the Board of

Trustees and its Executive Committee, and serves as the University’s chief spokesperson.

The President is responsible for administering all policies of the Board. Key

responsibilities of the President relevant to the faculty include the following: approving

and recommending to the Board of Trustees all appointments of faculty members,

including promotion, tenure, and salary; placing before the Faculty such matters as

deemed necessary for its attention; reviewing the actions of the Faculty and reacting to

them as described in Article II of the Faculty Bylaws; conferring degrees as authorized by

the Board and as approved by the faculty; and serving as the official representative of the

University at all public occasions.

For more information about the President, including current University leadership, see:

www.monmouth.edu/president/.

Brief descriptions of each administrator’s area follow:

1. Chief of Staff: manages special projects on behalf of the President, develops strategic

presidential communications, and represents the President’s Office to internal and

external constituents.

2. Provost and Senior Vice President for Academic Affairs: the chief academic officer of

the University is directly responsible to the President for developing the academic

curriculum and instructional technology, as well as stimulating the intellectual activity

of faculty and students. The Provost is also responsible for recommending to the

President prospective faculty members for hire and faculty members for renewal,

promotion and/or tenure. The Office of the Provost is also instrumental in the

University’s negotiations related to the collective bargaining agreement with the

Faculty Association.

3. Vice President for Information Management: the chief information officer oversees

the operations, support, logistics, and security for the University’s information

systems. This includes instructional support, wired and wireless network,

telecommunications, administrative and academic systems, help desk, media

services, and application training.

4. Vice President for Finance: the chief fiscal officer is responsible for the development

and preparation of the University’s budget and fiscal management. The Vice President

for Finance is also responsible for the management of the University’s fiscal operation

including student and accounts receivables, payroll, student loans, purchasing, the

University Bookstore, the Central Box Office and the Digital Print Center.

5. Vice President and General Counsel: the chief legal officer provides legal advice and

guidance to the University for work-related activities, coordinates legal services

provided by outside attorneys, and oversees the University’s affirmative action

activities. The Vice President and General Counsel serves as the chief negotiator for

unions. Additionally, the Vice President and General Counsel oversees all human

resources activities including student employment and monitors the University’s

compliance programs. The Office of the General Counsel also houses the University’s

internal auditing function.

6. Vice President of University Advancement: the chief advancement officer is directly

responsible to the President for all University fundraising efforts and alumni

engagement activities. The Vice President for University Advancement is also

responsible for developing and stewarding relationships with government officials

and community members. Additionally, the Vice President for University

Advancement oversees career services and is responsible for identifying and fostering

strategic relationships with employers to help place our students and alumni in the

career of their choice.

7. Vice President for Enrollment Management: the chief enrollment and marketing

officer is responsible for the recruitment and retention of new, transfer, international,

and graduate students, as well as the University’s branding and marketing efforts. The

Vice President for Enrollment Management oversees the departments of

undergraduate and graduate admission, admission processing, financial aid,

retention, and marketing and communications.

8. Vice President for Student Life and Leadership Engagement: the chief student life

officer is responsible for non-academic student life and development. This scope of

responsibility includes police and safety, residence halls and food service, student

activities, student conduct, new student orientation, health services, counseling and

psychological services, substance awareness activities, and central scheduling of

facilities. The Vice President for Student Life and Leadership Engagement oversees the

Offices of Veteran Services, Off-Campus and Commuter Student Services, and

Conference Services and Special Events.

9. Executive Director for Campus Planning and Facilities: the executive director oversees

all campus planning and facilities management activities. The Executive Director is

accountable for campus planning and construction, facilities management, mail

(shipping and receiving), risk management, and insurance (property, liability).

10. Director of Athletics: the chief athletic officer is responsible for managing and

directing the athletic programs in compliance with University, Metro Atlantic Athletic,

Mid-Eastern and Big South Conferences, and NCAA Division I policies, rules, and

regulations and athletics ticketing. The Director of Athletics also oversees all

intramural, recreation, and sport clubs, as well as the fitness center activities.

11. Advisor to the President on Diversity and Inclusion: the advisor provides counsel to

the President and senior administration on issues relating to diversity, equity, and

inclusion at the University. The Advisor to the President on Diversity and Inclusion

also oversees the President’s Advisory Council on Diversity and Inclusion and helps to

institute university-wide initiatives aimed at fostering a more diverse, welcoming, and

inclusive community.

CHAPTER 3: THE FACULTY

3.1 INTRODUCTION

The duties and responsibilities of the faculty at Monmouth University are prescribed by

the Faculty Bylaws that stem from the Bylaws of Monmouth University, the Agreement

between Monmouth University and the Faculty Association of Monmouth University

(FAMCO), and this Monmouth University Faculty Desk Reference, also known as the

“Faculty Desk Reference.”

The Bylaws of Monmouth University encompass the powers, duties and responsibilities

of the Board of Trustees under the laws of New Jersey. The Board of Trustees appoints the

President who, in turn, appoints the vice presidents who are officers of the University. The

Board of Trustees also authorizes the faculty to carry out the educational mission of

Monmouth University within the limits of fiscal responsibility, statutory law, and the

Bylaws of the University.

The powers, duties and responsibilities of the faculty are defined in the Faculty Bylaws.

The most current version of this document can be found at the following website:

www.monmouth.edu/faculty-and-staff/faculty-council/.

The Faculty Bylaws largely describe the legislative and advisory roles of the faculty,

meetings of the faculty and the officers for the meetings, the operation of the Faculty

Council as the representative senate for the faculty, and committees of the faculty.

The Agreement between Monmouth University and the Faculty Association of

Monmouth University provides the framework covering conditions of employment; work

rules; requirements for continuance, tenure and promotion; dismissal; grievances and

arbitration; salary and other benefits. The Agreement is negotiated between the

administration and the Faculty Association of Monmouth University, Inc. and it is subject

to approval by the Board of Trustees. This agreement is also known as the “FAMCO

Agreement.”

Many of the operating details of faculty life are addressed in this

Faculty Desk Reference

It identifies a variety of policies, regulations, and procedures that govern the faculty but

are not specifically covered in the other documents mentioned above. Moreover, the

Faculty Desk Reference

indicates where the details of the many policies, rules, and

procedures can be found.

3.2 RANK, PROMOTION, AND TENURE

Information regarding rank, promotion, and tenure is provided in the “Agreement

between Monmouth University and FAMCO”, Article IV and Article V.

3.3 FACULTY BYLAWS

The powers, duties and responsibilities of the faculty are defined in the Faculty Bylaws.

The most current version of this document can be found at the following

website: www.monmouth.edu/faculty-and-staff/faculty-council/.

The Faculty Bylaws largely describe the legislative and advisory roles of the faculty,

meetings of the faculty and the officers for the meetings, the operation of the Faculty

Council as the representative senate for the faculty, and committees of the faculty. Due to

the dynamic nature of the Faculty Bylaws, a print version is not reproduced here.

3.4 FACULTY RECOGNITION

The faculty of Monmouth University is a body of accomplished teacher-scholars. More

than 90 percent of non-temporary faculty currently hold the doctorate or a comparable

terminal degree in their fields. Achievements and academic stature are recognized in

several ways.

AUTHOR’S RECEPTION

Each spring, faculty who have published a book or monograph during the previous

academic year are honored by the University community at a reception sponsored by

the Provost and the University Library.

COMMITMENT TO TEACHING

The faculty at Monmouth University work together to provide classroom environments

and out of class experiences that challenge students and assure that Monmouth

graduates leave the University ready to exercise socially responsible leadership in their

professional and personal communities. Our faculty take teaching seriously. Most have

participated in faculty workshops and other professional development experiences to

enhance their effectiveness.

DISTINGUISHED TEACHER AWARD

Each year at Commencement, the University cites one member of the faculty for

distinguished teaching. Honorees are chosen by a committee of faculty, administrators

and students. Recipients since 1975, when the award was established, are:

Rose Mary Miller, Mathematics .......................................................... 1975

William P. Mitchell, Anthropology ..................................................... 1976

Richard Benjamin, Electronic Engineering ........................................ 1977

Vernon Churchill, Biology ................................................................... 1978

Charles J. Lewis, Mathematics ............................................................ 1979

J. Emmett Collins, Marketing .............................................................. 1980

Rose Mary Miller, Mathematics .......................................................... 1975

William P. Mitchell, Anthropology ..................................................... 1976

Richard Benjamin, Electronic Engineering ........................................ 1977

Vernon Churchill, Biology ................................................................... 1978

Charles J. Lewis, Mathematics ............................................................ 1979

J. Emmett Collins, Marketing .............................................................. 1980

Robert J. Sipos, English........................................................................ 1981

Harris Drucker, Electronic Engineering ............................................. 1982

Alicia E. Portuondo, Foreign Languages ............................................ 1983

John A. Styslinger, English................................................................... 1984

Everett L. Rich, Communication ........................................................ 1985

Doris K. Hiatt, Psychology ................................................................... 1986

Eugene S. Simko, Management .......................................................... 1987

Thomas S. Pearson, History ................................................................ 1988

Datta V. Naik, Chemistry ..................................................................... 1989

Donald M. Moliver, Economics .......................................................... 1990

Robert S. Rouse, Chemistry ................................................................. 1991

Leonard Wollack, Marketing ............................................................... 1992

Arie van Everdingen, Art ...................................................................... 1993

Mark Rodgers, Social Work ................................................................. 1994

Kenneth Campbell, History ................................................................ 1995

Margaret DelGuercio, English ............................................................. 1996

Marilyn Parker, Chemistry .................................................................. 1997

Gregory Coram, Criminal Justice ........................................................ 1998

Robyn Holmes, Psychology ................................................................. 1999

Robin Mama, Social Work ................................................................... 2000

Brian Garvey, English ......................................................................... 2001

John Morano, Communication .......................................................... 2002

Rekha Datta, Political Science ............................................................ 2003

Judith Nye, Psychology ........................................................................ 2004

Michael Palladino, Biology .................................................................. 2005

Bruce Normandia, Curriculum and Instruction ................................ 2006

Richard Veit, Anthropology ................................................................. 2007

Kelly Ward, Social Work ...................................................................... 2008

Joseph Patten, Political Science .......................................................... 2009

David Tripold, Music and Theatre Arts .............................................. 2010

Nancy Mezey, Sociology ...................................................................... 2011

Gary Lewandowski, Psychology .......................................................... 2012

Vincent Dimattio, Art and Design ....................................................... 2013

James Mack, Biology ............................................................................ 2014

Kenneth Mitchell, Political Science .................................................... 2015

Massimiliano Lamberto, Chemistry and Physics

.............................. 2016

James Konopack, School of Nursing and Health Studies .................. 2017

Christopher DeRosa, History .............................................................. 2018

Lisa Dinella, Psychology ...................................................................... 2019

Pedram Daneshgar, Biology ............................................................... 2020

Michele Van Volkom, Psychology ...................................................... 2021

ENDOWED CHAIRS & ENDOWED PROFESSORSHIPS

Monmouth University is fortunate to endow ten chair and professorship awards. These

distinguished posts include the Freed Chair in the Social Sciences, the Arthur and

Dorothy Greenbaum and Robert Ferguson NJAR Endowed Chair in Real Estate Policy,

the Hess Chair in Nursing Education, the Kvernland Chair in Philosophy and Corporate

Social Policy, the Helen Bennett McMurray Chair in Social Ethics, the Wayne D.

McMurray Endowed Chair in Humanities, the Jules L. Jr. Plangere Chair in History and

Political Studies, the Rechnitz Family Urban Coast Institute Endowed Chair in Marine

& Environmental Law and Policy, the Steven J. and Elaine Pozycki Endowed Chair in

Real Estate, and the Endowed Associate Professor of Marine Science.

The President of the University, upon the recommendation of an advisory committee

composed of faculty and administrators, selects and appoints a candidate to the chair

or the professorship for an initial three-year term, subject to the approval of the Board

of Trustees. Upon evaluation and recommendation by the Advisory Committee, the

incumbent may be reappointed to one or more five-year subsequent terms.

FACULTY EMERITUS STATUS

Retiring faculty who have fifteen or more years of full-time tenured service and qualify

for faculty emeritus status may be granted this honor by the Board of Trustees.

Emeritus status shall include the benefits of the title, a University identification card,

use of the University’s mailing address, listing in the University Catalogs, library

privileges, access to computer facilities (by prior arrangement), and participation with

the faculty in official University functions as invited guests of the President (e.g.

Commencement, Convocation).

TRAVEL FELLOWSHIP

An endowment for travel, the Judith H. Stanley Traveling Fellowship supports

improvement of teaching in the humanities. Totaling approximately $7500, this

fellowship is available yearly to full-time faculty members on a competitive basis.

The Fellowship supports any full-time faculty member at Monmouth University who

has completed at least two full semesters of teaching in the area of the humanities at

the University. The focus of the Fellowship is specifically on teaching rather than

research, writing, or creating art. Faculty can use the fellowship to cover travelling and

living expenses, and for associated research costs with the intent of strengthening the

teaching of the humanities. For example, faculty can use the funding to visit museums,

libraries, other cultural centers, research sites relevant to the subject matter they teach,

and to meet with professional colleagues in their field. Proposals from all academic

disciplines will be considered, but proposals must establish a strong case for their

humanistic import.

Interested faculty should contact the School of Humanities and Social Sciences for

more information (732-571-3419).

3.5 FACULTY PERSONNEL FILES

Official faculty personnel files are maintained in the Office of the Provost and Senior Vice

President for Academic Affairs. Faculty may make an appointment to review their

personnel files in the Provost’s Office.

3.6 FACULTY PROFESSIONAL DEVELOPMENT

Information regarding faculty professional development is provided in the “Agreement

between Monmouth University and the Faculty Association of Monmouth University” in

Article XI.

Professional Development activities are also supported by the Center for Excellence in

Teaching and Learning (CETL), and through faculty travel stipends, as well as grants from

the Urban Coast Institute.

CHAPTER 4: RESOURCES FOR FACULTY AND STUDENTS

4.1 ACADEMIC ADVISING

All first-year students and undeclared sophomores receive academic advising in the

Center for Student Success. Sophomores, juniors, and seniors who have declared a

major receive academic advising in the departments housing their majors. Academic

advising at the department level includes chairs, faculty, and Department Advising

Coordinators (DACs). Chairs and DACs coordinate advising of the faculty advisors in

the department. The availability of trained faculty advisors during academic planning

and priority registration are important department advising functions supervised by

chairs and DACs. They facilitate the entrance of sophomores and new transfer students

into the department. They designate Advisor assignments and inform majors and

minors of advising and department news. Chairs and DACs recommend substitution

of requirements and process changes of curriculum.

Graduate advising is program-specific and is done by respective program directors or

designated graduate faculty. See your department chairperson for details on how

graduate advising is pursued in your department.

4.2 ACADEMIC SKILLS SERVICES

Academic Skills Services, consisting of Tutoring and Writing Services, Computer

Science/Software Engineering/Information Technology (CS-SE-IT) Tutoring, and the

Mathematics Learning Center, provide personalized academic assistance. Students may

be referred by professors or may come voluntarily. The goal of each Center is to ensure

the academic success of all students at Monmouth University.

Tutoring and Writing Services are part of the Center for Student Success, located in the

Rebecca Stafford Student Center. Detailed information is included in the next section. For

more information on Tutoring contact, 732-263-5721 or students may email

tutoringservices@monmouth.edu; for more information on Writing Services contact

732-571-7542.

CS-SE-IT Tutoring is part of the Computer Science and Software Engineering

Department. Tutoring is open to any student currently enrolled in a CS, SE or IT classes

at the University. The tutors are usually undergraduate students who have previously

received high marks in the classes that they are allowed to tutor. Tutors are available on

a walk-in basis; no appointments are needed/available. Hours are posted outside of the

room for all classes that have available tutors. The tutoring center can be found in

Howard Hall, room 310.

For more information: www.monmouth.edu/department-of-csse/info-current-csse-

students/csse-tutoring-lab/

The Mathematics Learning Center is part of the Mathematics Department, located in

Howard Hall room 203. The center provides students with drop-in assistance in most

entry-level and service mathematics courses. Peer tutors help students solve problems

and review concepts. In addition, students may do homework assignments or study for

tests while having a student tutor available. Walk-ins are welcome (visit

www.monmouth.edu/department-mathematics/math-learning-center/ for current

hours).

For more information contact 732-263-5305.

4.3 CENTER FOR EXCELLENCE IN TEACHING AND LEARNING (732-923-4676)

Monmouth University’s

Center for Excellence in Teaching and Learning (CETL)

serves

as a professional development resource for all faculty members throughout the lifespan

of their career. Connect with CETL to: learn about and adapt innovative and impactful,

research-based pedagogies; strengthen and expand your scholarship; develop skills as

a mentor and leader; connect with colleagues to foster collaborations; and advance the

Scholarship of Teaching and Learning (SoTL) through researching teaching in your

discipline.

CETL partners with faculty, administrative units, and teacher-scholars from around the

world to advance Monmouth’s goal of providing our students with an intellectually

challenging and rigorous academic experience, high impact and immersive learning,

and important capacities for successful engagement in life beyond our campus

community.

For more information regarding CETL professional development opportunities and to

MU portal site:

my.monmouth.edu/OfficesServices/CETL/Pages/default.aspx

4.4 CENTER FOR STUDENT SUCCESS (732-571-3487)

The Center for Student Success (CSS) provides academic support services for all

Monmouth University Students. The CSS is structured to assist students throughout

their entire university experience, helping them to make vital connections between

their education, career and life choices. The CSS also helps to administer the

Monmouth University Early Warning System (MEWS), which helps identify students

who may be underperforming in their courses.

The programs and departments associated with the CSS include First Year Advising,

Advising for Undeclared Sophomores, Advising for Transfers, Academic Transition &

Inclusion, First to Fly, Disability Services (DDS), Educational Opportunity Fund (EOF),

Tutoring Services, Writing Services, and Peer Assisted Learning.

The Educational Opportunity Fund (EOF) is located in the 600 Building. The Disability

Services (DDS) office is located on the main level of the Rebecca Stafford Student

Center. The remainder of the CSS offices are located in the lower level of the Rebecca

Stafford Student Center and are open from 8:45 a.m. to 5 p.m., Monday through Friday.

FIRST YEAR ADVISING (732-263-5868)

All first-year students receive extensive academic advising from specially trained

faculty. While most students tend to think of advising as simply registering for courses,

our program strives to build an advising relationship that works holistically to help

students develop their academic, career, personal, and social interests. Extensive major

and career choices programming is available and all first-year students are strongly

encouraged to begin this exploration as early as possible. After their first year, students

receive academic advising in their academic departments or the Undeclared

Sophomore Advising area of the Center for Student Success.

For more information: www.monmouth.edu/advising/first-year/.

ADVISING FOR UNDECLARED SOPHOMORES (732-571-3588)

Students may remain undeclared through the sophomore year when they complete 60

credits. Undeclared sophomores receive academic and career advisement from

Student Development Counselors in the Center for Student Success.

For more information: www.monmouth.edu/advising/undeclared/.

ADVISING FOR TRANSFERS (732-571-3588)

Transfer Services connects transfer students to their academic departments for

individualized advising and registration. This office can also assist students with

questions regarding transfer credit policies and course equivalencies.

Please visit www.monmouth.edu/transfer-services/ for more information on transfer-

specific programming, including transfer orientation, transfer credit policies, and

articulation agreements.

ACADEMIC TRANSITION & INCLUSION (732-263-5668)

Academic Transition and Inclusion offers student-centered individual and group

college transition and academic advising support for first generation and historically

underrepresented students at Monmouth.

First to Fly: First Generation at Monmouth

is a campus-wide initiative designed to celebrate and support students who identify as

first generation. This campus-wide initiative helps students to effectively navigate

academic, personal, social, and cultural challenges they may encounter and encourages

active participation in an inclusive, multicultural community of support that facilitates

academic persistence and student success.

For more information:

Webpage: https://www.monmouth.edu/css/first-generation/

Email: firsttofly@monmouth.edu

DISABILITY SERVICES (732-571-3460)

The Department of Disability Services (DDS) is part of the Center for Student Success

and is located on the first floor of the Rebecca Stafford Student Center.

Colleges and universities must not discriminate in recruitment, admission, or

treatment of students with disabilities. Students with documented disabilities may

request accommodations that will enable them to participate in postsecondary

educational programs and activities. Postsecondary institutions must make every

effort to ensure that their academic programs are accessible to the greatest extent

possible to all students with disabilities.

The Department of Disability Services at Monmouth University assists students who

have documented disabilities with self-advocacy on campus, and addresses issues and

questions regarding ADA/504 requirements and provide reasonable academic

accommodations. Accommodations are available to students with learning differences

and/or ADHD, psychological/psychiatric diagnoses, vision and hearing loss, physical

and mobility challenges, and health/medical diagnoses. Students interested in

requesting accommodations should contact the Department of Disability Services to

schedule a meeting with a staff member. Faculty members who have questions

regarding how to accommodate students with disabilities are encouraged to contact the

DDS office.

The DDS Faculty Guide can be viewed online at www.monmouth.edu/disability-

services/faculty-members/

For more information: www.monmouth.edu/disability-services

EDUCATIONAL OPPORTUNITY FUND (732-571-3462)

The Educational Opportunity Fund (EOF) is a state-funded program that provides

access to highly motivated scholars from New Jersey who come from a low-income

background but exhibit the potential to achieve an education. Our scholars are

provided full-time admission, financial support, and the comprehensive services

necessary to achieve academic success, foster personal growth, and promote career

development. Furthermore, our scholars engage in transformative learning

opportunities that empower them to become life long-learners, critical thinkers, ethical

leaders, and productive citizens in a diverse global society.

EOF staff is committed to supporting our scholars as they navigate the academic

experience throughout their undergraduate careers. To this end, we may reach out to

connect with faculty to check on a student’s academic progress, assist in

student/faculty engagement, understand and connect with academic advising, or

explore majors and career options. What’s more, EOF staff is always looking to partner

with faculty on creating workshops and other programming to improve the

Monmouth student experience; we encourage interested faculty to contact us about

such partnerships.

We are located in the 600 Building and can be reached at eof@monmouth.edu.

For more information: www.monmouth.edu/eof/.

MONMOUTH’S EARLY WARNING SYSTEM (MEWS)

Goal of the Program: Monmouth’s Early Warning System (MEWS) is used to monitor

academic progress of specific student groups. This computerized program provides a

timely approach to monitoring and identifying students who are experiencing

academic difficulty and connecting them to their academic advisors for

intervention.

Student Populations Being Monitored

• First-year students

• Transfer students

• Athletes

• Undeclared sophomores

• Students registered with the Department of Disability Services (DDS)

• Students participating in the Educational Opportunity Fund (EOF)

• Students identified by the Academic Standards and Review Committee (ASRC)

• International students

• Military veterans

How MEWS Works

• MEWS is an electronic checklist that faculty members can use to notify academic

advisors that their advisees in the MEWS population are experiencing academic

difficulty.

• When a faculty member electronically submits the MEWS checklist, both the advisor

and student are notified by email.

• In the student email, students receive specific information about possible classroom

issues and are advised to contact their advisor to discuss difficulties they might be

having in a specific course and to work on strategies to overcome those difficulties.

Targeted

academic resource information is also included in the email.

• Advisors receive the email checklist of concerns and are encouraged to reach out to

the

student to discuss the MEWS report.

• After discussing the MEWS report with the student, the advisor is encouraged to

complete the MEWS Advisor Follow-Up form. The form outlines the

specific

strategy agreed upon by the student and advisor in order to improve the

student’s

academic performance.

For more information, look for notification emails from MEWS@monmouth.edu, or

visit www.monmouth.edu/css/mews/.

Note that faculty do not need to limit themselves to students within the MEWS

population if any of their students begin to show performance issues in class. Faculty

may contact their students’ faculty advisors directly about their concerns. Advisor and

major information for each student can be found on the class roster, available through

the myMU Portal.

PEER ASSISTED LEARNING (732-263-5737)

Peer Assisted Learning (PAL) is a peer-facilitated academic support program designed

to help students succeed in traditionally difficult courses. PAL sessions are regularly

scheduled, informal review sessions that involve collaborative learning activities

through which students can clarify course concepts and practice the types of study

strategies that will help them truly master the information and skills required by the

target course.

The sessions are facilitated by PAL Leaders—students who have taken the course in a

prior semester and done extremely well. In most cases, PAL Leaders will attend your

class lectures/labs, take notes, work closely with you on course objectives, and act as

model students. Most importantly, PAL Leaders will hold 1-3 group sessions per week

using session plans designed to help your students take responsibility for their own

learning.

Studies have shown that students who attend PAL receive a lower rate of D, F, or course

withdrawals; earn higher mean final course grades; and graduate at a higher rate than

those who do not attend.

If you suspect your course would be a candidate for PAL support, please contact the PAL

Office as early as possible in order to help us meet the recruitment, onboarding, and

training requirements for our PAL Leaders. Availability within the PAL Program is

limited.

For more information about Peer Assisted Learning, visit our website at

https://my.monmouth.edu/OfficesServices/PAL/Pages/default.aspx

The

PAL Faculty Handbook

is available via this link:

https://www.monmouth.edu/css/documents/pal-faculty-manual.pdf/

Requests for PAL support can be made via this link:

https://www.monmouth.edu/css/peer-assisted-learning/resources-for-faculty/

SERVICE LEARNING (732-571-4411)

As a signature university pedagogy, Service Learning (SL) is organized under the Center

for Excellence in Teaching and Learning (CETL). CETL SL provides support for faculty

who wish to integrate the pedagogy of Service Learning into their courses. SL is a unique

approach through which students and an instructor pursue course learning goals by

engaging in immersive and reflective service with a community partner. For example,

under the direction of the instructor, students in a writing course might partner with a

high-need elementary school to provide tutoring services while reflecting on writing as

a social process through which humans can connect across the lifespan. Note that

undergraduate students are able to fulfill their Experiential Education general education

requirement through successful completion of an SL course.

Initiated in 2015, the Service Learning Faculty Fellows (SLFF) program provides a way

for Monmouth University to grow SL as one of our signature pedagogies across campus

and offer students a diverse selection of service learning courses each semester. Faculty

have an opportunity to apply for the next cohort of SLFFs every other spring semester.

For more information, visit the CETL

MU portal site, select Pedagogy from the menu

and then, Service Learning from the drop down list:

https://my.monmouth.edu/OfficesServices/CETL/Pages/default.aspx

TUTORING (732-263-5721) AND WRITING SERVICES (732-571-7542)

Tutoring and Writing Services provides free, personalized academic assistance to all

students at the University. Students may be referred by faculty members or advisors, or

they may come voluntarily.

Located in the Center for Student Success in the lower level of the Rebecca Stafford

Student Center, Tutoring Services offers content-specific tutoring sessions for about

one hundred courses per semester. During these one-on-one tutoring sessions,

students are able to review course material, develop skills, and ask questions in a

friendly, informal environment. These collaborative sessions are intended to guide and

motivate students to achieve their academic goals. In addition, Academic Coaches offer

one-on-one assistance in strategies for college success as well as workshops covering

skills associated with organization and time management, note-taking, listening skills,

textbook reading strategies, and test-taking preparation. Appointments may be

scheduled online through Accudemia at accudemia.monmouth.edu, by phone (732-

263-5721), or as a “walk-in” if sessions are available. For more information:

www.monmouth.edu/css/tutoring-writing-services.

Writing Services provides writing assistance for all undergraduate and graduate

students. Students may seek assistance during any stage of their writing process, from

the initial drafting of the assignment through the final stages of editing and

proofreading. Additionally, specific Writing Assistants are able to assist with personal

statements, the discipline of literature, and the specific challenges faced by English

Language Learners.

Writing Assistants are trained undergraduate and graduate students and faculty

members and are available to meet with students throughout the week. Students

have a choice between synchronous appointments -- meeting "face to face" with a

writing assistant via a Zoom call -- or asynchronous appointments -- submitting an

essay through eCampus and awaiting written feedback. Appointments may be

scheduled online through Accudemia: accudemia.monmouth.edu or by phone (732-

571-7542). The Writing Services Web site offers online resources for students as well.

Visit www.monmouth.edu/resources-for-writers to view our

skills pages on grammar

and punctuation skills, research strategies, documentation styles, and discipline-

specific writing guidelines.

For more information: www.monmouth.edu/writing-services.

4.5 CENTERS OF DISTINCTION

At Monmouth University, there are six unique organizations, known as Centers of

Distinction that work to promote awareness of specific issues and meet the needs of

local and global communities. Our Centers, run by top experts and professors, provide

important services in areas such as the environment, global affairs, and public policy.

Whether their goal is to educate others, solve a problem, or bring important events to

campus, the work being done by these Centers is what truly makes them distinct.

Monmouth’s Centers of Distinction are the Center for the Arts, the Monmouth

University Polling Institute, the Kislak Real Estate Institute, the Institute for Global

Understanding, the Urban Coast Institute and the Bruce Springsteen Archives and

Center for American Music.

CENTER FOR THE ARTS

The Monmouth University Center for the Arts (COA) engage artists, students, faculty,

and the community in rich cultural experiences utilizing high quality, broadly diverse

programming that provides transformative learning opportunities and promotes the

vital pursuit of creative thinking & expression.

The Center (2004 - present) operates as the main collaborative hub under which over

150 events are organized annually through 20 distinct programs for the benefit of

campus, local, regional and national audiences. These include: Performing Arts Series;

Children’s Theatre; HD Broadcasts of The Metropolitan Opera Live; The National

Theatre; Bolshoi Ballet and Great Art On Screen; Visiting Writers Series; Pollak, DiMattio

& Ice House Art Galleries; World Cinema Series; Art Now: Performance, Art &

Technology; Grammy Affiliation; Tuesday Night Record Club; Tuesday Night Book

Club; Bruce Springsteen Special Collection and Center For American Music; Jewish

Cultures Studies; Dept. of Music & Theatre Arts events; and a new (2020) Adult

Education Series. The COA also contributes programming to Hispanic Heritage Month,

Irish Studies, Gender Studies, Student Activities, faculty projects and for special

projects that arise.

MONMOUTH UNIVERSITY POLLING INSTITUTE (732-263-5860)

The Polling Institute offers survey research consulting services to faculty and students

as well as guest lectures and access to Qualtrics, an online survey software. We have

staff trained in quantitative and qualitative research methods who can meet with you

one-on-one to provide guidance on methodological issues, questionnaire design, and

data analysis plans for your survey research projects, as well as provide assistance with

focus group research. In certain situations, we can also provide logistical support to

help run an externally funded research project. Additionally, we are available to talk to

classes about the survey research process, its applications across disciplines and the

work we do at the Polling Institute along with other topical issues. Finally, if you or

your students are interested in conducting an online survey for research or a class

project, please contact the Polling Institute to open a Qualtrics survey for you and

initiate the registration process. We can provide Qualtrics trainings to classes and

answer any questions you may have.

If you are interested in any of these services, please reach out the Polling Institute at

[email protected]

It is important to note that you must ALWAYS contact the Polling Institute or one of the

other account administrators (Wayne Elliott in Instructional Support or Radek

Ostrowski, Director of Assessment) whenever you need a new survey. Starting a

Qualtrics survey on your own will significantly limit what you are able to do with the

program.

KISLAK REAL ESTATE INSTITUTE

The Kislak Real Estate Institute at Monmouth University was established in order to

meet the educational needs of the real estate industry in a university setting. Students

can obtain a Bachelor of Science in Business with a concentration in real estate or a

concentration in finance & real estate. It is the first such program offered at any New

Jersey college or university. The Kislak Real Estate Institute also provides a learning

opportunity for real estate industry professionals to continue their education through

a Real Estate Certificate program. A number of scholarship funds have been endowed

and are available to real estate students.

In the continuing evolution of the Kislak Real Estate Institute, additional course

offerings are being planned and research in topics of interest and value to the real estate

industry are being evaluated. In addition, other non-profit real estate and land use

related organizations have held conferences on campus and links to such organizations

are being forged.

The Siegel Lecture Series was endowed a number of years ago and has enabled the

Kislak Real Estate Institute to bring noted speakers in the real estate and related fields

to deliver important lectures to the students, faculty and community.

One of the founding principles of the Kislak Real Estate Institute was to create a locus

that brings together the wide range of organizations that share a common interest in

the real estate field, including commercial and residential developers, financial

institutions, architects, insurance companies, property managers, attorneys, planners,

appraisers, regulators and others.

INSTITUTE FOR GLOBAL UNDERSTANDING

The Institute for Global Understanding (IGU) was established in 2002. The IGU

promotes cultural literacy and citizenship through academic and arts programs,

interdisciplinary research and events, community partnerships, and service at the local

and global levels. The IGU fulfills Monmouth University’s broad mission of engaging

students, faculty, and staff in fostering diversity, equality, global understanding,

leadership, and social justice.

The IGU achieves global engagement through hosting its biennial symposium and

distinguished lecture series, helping Monmouth faculty and students secure Fulbright

opportunities, engaging with the UN in several capacities, and establishing

partnerships with universities around the world to promote faculty and student

exchange and research collaborations. The IGU is also actively engaged in the

communities surrounding Monmouth by seeking to promote cross cultural

understanding through programs like Project BAM, which engages Monmouth

students in mentoring students from disadvantaged backgrounds to promote college

education opportunities. The IGU also engages and inspires the campus community

and surrounding communities by co-sponsoring the World Cinema Series, which

features discussions of films from around the world on IGU-relevant themes.

For more information about the IGU’s activities and programs, please contact the IGU’s

Director, Prof. Randall Abate, at rabate@monmouth.edu.

URBAN COAST INSTITUTE

Mission: To serve Monmouth University and the public as a forum for research,

education, and collaboration in the development and implementation of science-based

policies and programs that support stewardship of healthy, productive, and resilient

coastal ecosystems and communities.

The Urban Coast Institute (UCI) was established in September 2005 as one of

Monmouth University’s “Centers of Distinction.” The UCI builds on the University’s

program in Marine and Environmental Biology and interdepartmental strengths in

marine biology, environmental science, business, economics and real estate, public

policy, and the arts and social sciences.

The UCI maintains a principal focus on the interactions between humans and the

coastal and ocean environment, and sustainable coastal development along New

Jersey’s coasts and watersheds. Monmouth County and the New Jersey-New York

region is an ideal “laboratory” for study of these issues. It has a unique focus on how

science can inform public policy and the “human dimensions” of coastal ecosystem-

based management, including the impacts of human use and development on coasts.

The UCI seeks to foster collaboration among citizens, watershed and community

organizations, governmental agencies, business, the scientific community, and other

parties interested in coastal and watershed management, conservation, and

restoration.

BRUCE SPRINGSTEEN ARCHIVES & CENTER FOR AMERICAN MUSIC

The Bruce Springsteen Archives and Center for American Music serves as the archival

repository for Bruce Springsteen’s written works, photographs, periodicals, and

artifacts. The Center also preserves and promotes the legacy of Bruce Springsteen and

his role in American music, while creating exhibits, public programs and education

initiatives that explore the works of American music giants like Woody Guthrie, Robert

Johnson, Hank Williams, Billie Holiday, Janis Joplin, Frank Sinatra, and others.

The Bruce Springsteen Archives is comprised of nearly 35,000 items from 47 countries

ranging from books and concert memorabilia, to articles and promotional materials.

The collection serves the research and informational needs of music fans, scholars,

authors and others with a serious interest in the life and career of Bruce Springsteen.

In addition to its archival mission The Bruce Springsteen Archives and Center for

American Music creates traveling exhibits, educational conferences, public programs,

teacher workshops, and scholastic field trips, all aimed at exploring the American

music tradition and providing for academic discourse in various fields of American

music.

For further information contact Eileen Chapman, echapman@monmouth.edu, 732-

571-3512 or visit springsteenarchives.org.

4.6 THE OFFICE OF RESEARCH COMPLIANCE - THE HUMAN RESEARCH

PROTECTION PROGRAM (HRPP)/INSTITUTIONAL REVIEW BOARD (IRB) AND

INSTITUTIONAL ANIMAL CARE AND USE COMMITTEE (IACUC) (732-263-5726)

Monmouth University, through its Human Research Protection program (HRPP),

fosters a research environment that respects the rights and welfare of individuals

recruited for, or participating in, research conducted by or under the auspices of

Monmouth University. In the review and conduct of research, actions by Monmouth

University will be guided by the ethical principals in the Belmont Report, applicable

university policies and procedures, and international, federal, state and local laws and

regulations, as confirmed and documented in Monmouth University’s Standard

Operating Procedures. Monmouth University has one internal Institutional Review

Board (IRB). The IRB prospectively reviews and makes decisions concerning all non-

exempt human subjects’ research under the auspices of Monmouth University. The IRB

is responsible for the protection of the rights and welfare of human research subjects,

through review and oversight of safe and ethical research. All Monmouth University

faculty, administrators, and students who are planning to conduct activities that meet

the specific definition of research with human participants must submit the activity to

the IRB for approval prior to commencing any activities. Principal investigators must

be a full-time faculty member or administrator. Students and adjuncts cannot serve as

PI but are permitted to serve as Co-Investigators. All PI’s Co-I’s and research assistants

must have completed human research protections training in order for applications to

be approved.

For more information, please refer to the webpage at monmouth.edu/irb/ or contact

the IRB at irb@monmouth.edu

Monmouth University through its Institutional Animal Care and Use Committee

(IACUC) ensures the judicious and human use of animals in its teaching and research

programs consistent and in compliance with federal regulations and ethical standard.

Monmouth University has adopted on an institution-wide basis the principals

regarding animal care as stated in the Animal Welfare Act and the Guide for the Care

and Use of Laboratory Animals (“Guide”) and is guided by the U.S. Government

Principles for the Utilization and Care of Vertebrate Animals Used in Testing, Research

and Training. Monmouth University has one internal IACUC with appointed members

who are qualified through experience and expertise to provide oversight for Monmouth

University’s animal programs, facilities and procedures. All projects which involve the

use of vertebrate animals must undergo IACUC review and approval prior to initiation

of activities. All PI’s Co-I’s and research assistants must have completed animal care

and use training in order for protocols to be approved. For more information, please

refer to the webpage at www.monmouth.edu/iacuc/ or contact IACUC at

iacuc@monmouth.edu.

4.7 FACULTY ACCESS TO THE

CHRONICLE OF HIGHER EDUCATION

Monmouth University has a subscription to the Chronicle of Higher Education that we

can all use. To access it, visit the Library’s database page, or go to this link:

ezproxy.monmouth.edu/login?url=https://www.chronicle.com

4.8 HONORS SCHOOL (732-263-5308)

Students in Monmouth University’s Honors School graduate knowing that they have

met rigorous academic standards in a transformative living-learning community that

fosters academic, social, and personal growth. Studying through the Honors School

provides advantages for students as they build upon their intellectual passions and

develop life-long critical thinking and analytical skills. Students also benefit from the

Peer Mentor Program, can live in honors housing, and gain leadership skills by

becoming involved in the Honors Student Association. Upon graduating from the

Honors School, the honors degree is noted on students’ diplomas and transcripts,

making students more attractive to graduate programs and potential employers.

The Honors curriculum provides a unique learning experience in small seminar style

classes with professors known for outstanding teaching and concern for student

development. Honors courses are limited to twenty students, fostering discussion and

debate and allowing students to get to know one another. In addition to free-standing

Honors courses, many Honors courses are “clustered” in learning communities, with

professors developing common themes and assignments, encouraging students to

make connections and see issues from different points of view. Appreciating the

emphasis on collaborative learning and the in-depth discussion of Honors courses,

most students take as many of their General Education courses in Honors. Students

eligible for the Honors School are those who: a) are admitted to the University with a

High School GPA of 3.5 and a SAT score of 1250 (with no less than 540 on any part); b)

have a minimum 3.8 GPA and a combined 1200 on their SAT (with no less than 540 on

any part) and are invited to apply to the Honors School through an essay option; or c)

have a cumulative grade point average of at least 3.5 after taking 12 credits at

Monmouth University; or d) transfer to Monmouth University with at least 30 credits in

an acceptable program and a cumulative GPA of at least 3.5 in all previous college-level

work.

To graduate from the Honors School and have the diploma so noted, a student must

successfully complete 26 honors credits as follows: (1) 12 credits in Honors courses at

the 100-200 level: often taken as part of students’ general education program; (2) 9

honors credits at the 300-400 level, (3) completion of the 5 credit Honors

Thesis/Capstone series through one semester-style Thesis/Capstone Preparation class

(HO 296) and two tutorials, Thesis/Capstone Proposal (HO 396) and Thesis/Capstone

Completion (HO 496). In addition, students must complete all other requirements of

their majors and maintain a GPA of 3.3. For more information:

www.monmouth.edu/honors-school

HONORS CREDIT BY CONTRACT

To offer Honors students flexibility within the Honors curriculum, one way to fulfill

honors credits is through Honors Credit by Contract. Honors Credit by Contract is a

learning contract for Honors students who wi

sh to pursue advanced additional study

in a regular course. Providing Honors Credit by Contract is voluntary on the

part of the faculty member.

For more information:

www.monmouth.edu/honors-school/documents/honorscreditbycontract.pdf/

4.9 INFORMATION MANAGEMENT-CAMPUS TECHNOLOGY (732-923-4357)

Information Management (IM) has campus-wide responsibilities that include wired

and wireless network operations, telecommunications, administrative and academic

systems administration and programming, network and system security, help desk

operations, desktop computer support, instructional support, media operations, and

application training and support. The IM Division supports the business of the

University with the latest in communication and information technology for faculty,

students, and staff. From telephones to Wi-Fi, labs to eCampus, classrooms to

residence halls to administrative offices, and students to alumni, IM is involved in

creating and maintaining the infrastructure, systems, and applications that are

relied upon to carry out the University’s business. The campus network connects

more than 3,000 computers and more than 250 servers with over 1,000 applications

to service the diverse technology needs of the University.

Information Management is ready to facilitate your use of technology and provide

support for technology-infused teaching and learning, research, and non-academic

programs of the University.

For more information: www.monmouth.edu/technology/

For immediate computer-related service needs, call the Help Desk at 732-923-4357

(HELP). Normal hours are Monday through Friday from 8:30 a.m. until 8:30 p.m.

(5:00 p.m. on Fridays during the summer). Technicians are on site until 10:00 p.m.

Monday through Friday with abbreviated availability on weekends. Best efforts will

be made to resolve critical issues that are received by voicemail or email outside

normal working hours. **Please note Help Desk hours are subject to change; check

the myMU Portal for the most recent schedule.

All classrooms are equipped with a campus telephone. Faculty who encounter

technology problems while in class are encouraged to call the Classroom Technology

Hotline (x2000) for expedited service.

MYMU

Secure, one-click access to email, eCampus, Colleague Self-Service, links to forms,

policies and systems in one place for easy access. Faculty can access myMU using their

Monmouth login and password at my.monmouth.edu/

INSTRUCTIONAL SUPPORT

Instructional Support provides instructional design consultation for integrating

technology into teaching and learning, consultation and support for Monmouth

University’s online learning management system (eCampus), as well as computer

training and support for faculty.

eCampus, which is powered by D2L’s Learning Environment, is where instructors may

post material, hold discussions, collect assignments or post grades as appropriate for

web-enhanced, hybrid, or fully-online courses. The system has a number of tools that

may be used for courses. For more information about eCampus, visit:

ecampus.monmouth.edu/resources/about_eCampus.php

For “how to” video tutorials about eCampus, visit:

www.youtube.com/channel/UCLSxTdOzKAFOCZjXav1aCRQ/featured

Beyond making use of eCampus, Instructional Support encourages faculty to

integrate a variety of technologies and web-based tools into their courses to increase

student collaboration, participation and engagement, and will provide training and

support to enable them to do so.

Instructional Support is located in Information Management, Edison Science

Building Room E341. Regular hours are 8:45 a.m. - 5 p.m., Monday through Friday

and extended hours are offered two evenings per week (schedule varies by semester).

For all Information Management service needs, call the Help Desk at 732-923-4357

(HELP). Normal hours are Monday through Friday from 8:30 a.m. until 8:30 p.m.

(5:00 p.m. on Fridays during the summer). Technicians are also on-site until 10:00

p.m. Monday through Friday, with abbreviated availability on weekends. **Please

note Help Desk hours are subject to change; check the myMU Portal for the most

recent schedule.

MEDIA OPERATIONS

Media Operations provides support for audio/video equipment. The department also

provides operating instruction on all media center equipment, and advice on purchase

of audio/video equipment.

Media Operations, located Plangere Center, Room 137, is open between 8:45 a.m. and

10 p.m., Monday through Friday. Contact the University Help Desk at 732-923-4357

(HELP) or helpdesk@monmouth.edu for advanced reservation and scheduling of

equipment and services.

4.10 INTERCULTURAL CENTER (732-263-5505)

The Intercultural Center (IC) at Monmouth University cultivates a campus

environment where all its members can thrive equitably. The IC provides programs,

educational opportunities, and policy/practice consultation that supports the

academic, social, and professional success of historically underrepresented campus

community members including, but not limited to, People of Color, LGBTQIA+, first

generation, low-income, international, and religious minority members of Monmouth

University. In addition, the IC promotes university-wide shifts towards diversity,

inclusion, and respect while fostering a sense of shared responsibility for enacting

equity across our diverse community of students, faculty, staff, administration,

neighbors, and alumni. For more information, please visit our website:

www.monmouth.edu/intercultural/

4.11 LIBRARY SERVICES (732-571-3450)

The Guggenheim Memorial Library is an integral part of Monmouth University’s

established position as a respected institution of higher learning, and a major

proponent of rigorous academic research across the academic curriculum. The Library

works assiduously to build and maintain collections in both traditional and digital

formats to support the teaching and scholarship missions of the University, and also to

deliver instruction sessions that help students perform research using traditional and

digital media. The Library also applies cutting-edge technology to deliver scholarly

content to students enrolled in traditional classroom settings, as well as in hybrid and

distance-learning courses. The Library serves as an important state and federal

depository. Functioning as the research core of the University, the Library collaborates

with all campus constituencies to accomplish the common goal of preparing well-

rounded, intellectually prepared, and information-literate students to achieve success,

leadership, and lifelong learning in the 21

century.

LIBRARY HOURS

Library hours are posted online at library.monmouth.edu and at the entrance to the

Library. Changes in hours due to holidays, vacations, and final exams are posted at both

locations.

LOCATION AND RESOURCES

The Library is located on the North Campus diagonally across Cedar and Norwood

Avenues from the main campus. It is situated on a beautifully landscaped estate that

was the summer home of Murry and Leonie Guggenheim.

PERIODICALS AND ELECTRONIC RESOURCES

The Library provides access to over 200 research databases, which include general

magazines, newspapers and scholarly journals in different subject areas. Check the

Journal Locator for information about the Library’s periodical holdings and the A to Z

database list for a complete guide to online resources.

There are numerous electronic indexing, abstracting and full text information resources

accessible on computers in the reference area and on networked computers throughout

the Library. In addition, the Library provides access to over 40,000 eBooks.

REFERENCE & INFORMATION SERVICES

A Librarian is available during daytime and evening hours until 9:00 p.m. when the

University is in session to answer reference questions and provide bibliographic

assistance. Online help via email is available through the Ask-a-Librarian service

(library.monmouth.edu (see “Chat” link in right column). The Librarians are especially

interested in meeting the needs of the faculty and assisting students with assignments

requiring library research. Faculty members are urged to discuss their interests,

requirements, and suggestions with the librarians. Faculty and students are entitled to

reciprocal borrowing privileges with other libraries in the New Jersey VALE consortium

(see vale.njedge.net ). Faculty members who wish to visit the Princeton University

libraries to conduct their own research need to present their Monmouth University ID

card at the Access Office in Firestone Library (library.princeton.edu/services/access) at

Princeton University. There is no longer an access card to borrow at this location.

Visitors are encouraged to first call the Access Office (609-258-5737) to verify that the

Library is open to visitors.

INTERLIBRARY LOAN/DOCUMENT DELIVERY

Interlibrary loan service is available to students and faculty members whose research

needs include materials not available in our Library. Requests for books, journal

articles, government documents, and other materials may be made by submitting

requests through online forms found on the Library web page at

momouth.cliohosting.com

LIBRARY INSTRUCTION

The University recognizes the close relationship between library research and the wider

educational goals and objectives of the institution. So that students may become self-

directed learners who have mastered the skills of acquiring, evaluating and synthesizing

information, the librarians are committed to the development of coherent, incremental

programs of instruction. Faculty members are, therefore, strongly encouraged to

integrate thoughtful, well-designed library research projects into their course syllabi.

Library instructional sessions designed to support specific research assignments or

projects are available for all classes. To arrange a time, please use the Research

Instruction Request Form https://monmouth.libwizard.com/f/instructionrequest. The

Instructional Services Librarian can be reached at chforbes@monmouth.edu.

At least two weeks advance notice should be given to allow sufficient preparation time;

professors are required to accompany their classes.

For more information: library.monmouth.edu/instruction/.

Circulation Procedures

Extended borrowing privileges are granted to faculty members upon presentation of a

Monmouth University ID card. Circulating books may be borrowed for the school year.

However, materials borrowed are subject to recall if requested by others. All materials

borrowed by faculty members must be returned to the library by the end of the spring

semester. Faculty are responsible for replacement cost of lost or damaged material.

Reference books, reserve books and periodicals are needed in the Library for general

use and are not available for loan.

A faculty member’s immediate family is welcome to use the facilities of the Library. To

request borrowing privileges, library cards are available at the Circulation Desk. These

cards must be renewed each year. The three-week loan period established for students

must be observed by family members.

COLLECTION DEVELOPMENT

All faculty are encouraged to participate in requesting library materials for purchase,

especially when introducing new courses or revising syllabi. To assure broad collection

coverage the library faculty also selects materials, including reference and bibliographic

tools and publications of current interest. In general, the Library acquires new

materials to support the curriculum and course preparation.

Faculty members should become familiar with holdings in their subject areas. The

Library Catalog should be checked before purchase requests are submitted. Book

requests should be forwarded regularly for expedient use of allocations. Each academic

department formulates its own procedures for establishing priorities for requesting

library materials. A library coordinator is chosen or appointed by each department.

The library coordinator acts as a liaison between Collection Development and the

department, and serves to coordinate requests from the department. Requests should

be submitted electronically from forms found on the Library web page at

library.monmouth.edu/materials-request/.

Faculty members are encouraged to use other professional journals in their fields to

select and recommend books or journals for the Library Collection.

SPECIAL COLLECTIONS

Monmouth University’s Special Collections Department collects, preserves, provides

access to, and promotes the use of its rare materials to support the academic programs

of undergraduate and graduate students, faculty and other scholars, including those

outside the academic community. The department accomplishes this through

collection development, book history presentations and talks, public exhibitions, and

community outreach, graduate internships, and a credit-bearing undergraduate course

on the history of the book.

The Special Collections Reading Room, located on the 2

floor of the University Library,

houses rare books, medieval manuscripts, the New Jersey Collection, and The Lewis

Mumford Library. The rare book collection contains important and rare works that date

from the fifteenth century; the medieval manuscript collection contains detached

illuminated medieval leaves from as early as the twelfth century; the medieval

manuscript collection also contains fine and important facsimile Books of Hours and

various prayer books. The New Jersey Collection houses over 3100 materials, including

books, periodicals and other material relating to the State of New Jersey; the personal

library of Lewis Mumford comprises over 3500 books and personal artifacts relating to

Mumford’s storied life of American letters.

The New Jersey Collection requires no special access to use, but the rare book, medieval

manuscript, and Lewis Mumford collections require advanced reservation. All

collections, however, are open to the public. To make an appointment, contact the

University’s Special Collections Librarian at ggermek@monmouth.edu.

The Bruce Springsteen Collection‒located externally from the University Library‒

comprises nearly 15,000 items that range from books and concert memorabilia to

articles and promotional materials. For research access to the collection, contact the

Ms. Eileen Chapman at echapman@monmouth.edu.

RESERVES

Library materials are placed on reserve at the request of faculty members. To allow

sufficient time for locating and processing such materials, reserve requests should be

submitted at least two weeks before the beginning of each semester. Forms for this

purpose are available online at library.monmouth.edu/reserves/ or email

libraryreserves@monmouth.edu with your request. Reference works, periodicals, and

other non-circulating materials are not normally placed on reserve. A limited number

of photocopies of periodical articles within the copyright guidelines will be made.

Reserve materials will be returned to the regular shelves at the end of the semester

unless a longer reserve period is requested. Upon request, the Library will also place

material belonging to an instructor on library reserve. The Reserve Collection is located

behind the Circulation Desk. A listing of reserve materials by instructor is located on

the Circulation counter. The Library also offers electronic reserves at

guides.monmouth.edu/er.php

Due to the confidential nature of borrowing records, the Library cannot divulge the

names of persons who have utilized reserve materials over a given period of time. The

Library Reserve Policy is available on-line at library.monmouth.edu/policies/a-faculty-

guide-to-library-reserves/.

4.12 SOCIAL MEDIA FOR PROFESSIONAL AND PERSONAL USE

Monmouth University recognizes the value of staying connected to our current and

future students, faculty, staff, alumni, and donors. What’s more, many faculty find

social media to be an effective means for sharing information and perspectives, and for

communicating important messaging regarding their disciplines. Unfortunately, social

media technology use may also bring with it a host of unintended consequences.

Faculty who wish to use social media in their teaching or other professional activities

that identify them with the university should be mindful of Monmouth University’s

Social Media Policy, Visual Identity Guidelines, and Social Style Guide.

Social Media Policy:

www.monmouth.edu/about/wp-content/uploads/sites/128/2019/08/Social-Media-

Policy.pdf.

Visual Identity Guidelines:

www.monmouth.edu/brand/documents/visual-identity-guidelines.pdf/

Please contact Monmouth’s Digital Content Strategist to register your professional

social media accounts and to complete the social media on-boarding process at

Social@Monmouth.edu.

4.13 SPECIAL STUDENT PROGRAMS

Special student programs include Athletics, CareConnect MU, Counseling and

Psychological Services, Campus Intervention Team, Disability Services, Student

Employment, Study Abroad, and Veteran Services.

ATHLETICS (732-571-3415)

Athletics constitute an integral part of a Monmouth University education, and student

athletes are representatives of Monmouth University in intercollegiate competition.

The class attendance policy for student athletes, approved by the faculty, is as follows:

All student-athletes are required to attend all classes. Classes cannot be missed because

of practice. The only permissible time to miss class is due to team competition or travel.

If class is missed, student-athletes remain responsible for all work and/or exams

covered in their absence. Should this occur, the following guidelines must be followed:

1. The first week of class, each student-athlete is required to inform each professor

of team commitments and scheduling conflicts with class. If the professor at this

time believes this to be a potential problem that can negatively affect the

student-athlete’s grade, it may be necessary to drop the course. Prudence should

be used, but this conversation should occur during the term’s Add/Drop Week.

2. The student-athlete must provide the approved travel verification form sent

from the Athletics Academic Resource Center (AARC) the first week of the

semester. One form should be submitted to each course in which at least one

class session will be missed due to competition.

3. Head coaches must inform the Athletics Academic Resource Center of estimated

travel departure and arrival times prior to distribution of the forms. The travel

verification form must be emailed as a pdf document to each professor on

athletics letterhead, and in blue ink.

4. Student-athletes should submit these travel verification forms to each Professor

during the first week of class, then, whenever possible, verbally remind

Professors of the competition before the absence is to take place.

5. “When a competition date and/or time gets moved (i.e. due to a weather-related

event) it is the student-athletes’ responsibility to inform the faculty member of

the change as soon as possible. If the faculty member requests proof of the

change, any member of the Athletics Academic Resource Center can provide

verification upon request. Any additional competitions that get added as a result

of postseason play will be verified in an updated travel form that will be

distributed to the participating student-athletes once the postseason

competition date, time, and location is confirmed.

Note: Class cannot be missed for field maintenance, game setups, and so forth. In the

event a competition is rescheduled without sufficient warning (due to weather or other

unforeseen circumstances), as much notice as possible should be provided to all

professors.

Monmouth Athletics maintains a telephone directory at monmouthhawks.com/staff-

directory.

CARECONNECT MU (732-263-5258)

CareConnectMU is the University’s coordinated care network to address the social

determinants of student health, success, retention, and persistence. If a student is food

insecure, currently or at risk of homelessness, needs access to health insurance,

caregiver support, utilities assistance, veteran resources, social skills development or

other social needs, a referral through this network is the first step to engage with and

help the student overcome these barriers to success at Monmouth and to achieve

wellness.

How to make a referral to CareConnectMU:

Using the “Student Support - CareConnectMU” form through the “Offices and

Services” menu on the myMU portal:

my.monmouth.edu/OfficesServices/stusupport/Pages/default.aspx

Is student information secure?

While student information will be kept on file through this web-based system, there are

several structures in place to keep student information safe. The CareConnectMU

network and the UNITE US platform is HIPAA, FERPA, and SAMSHA compliant, and

compliant with Security and Data Storage Standards and Breach & Enforcement rules.

Student protected information is also restricted from view based on each provider’s

individualized viewing restrictions. All information is stored through Amazon Web

Services, which is encrypted both when resting and in use.

For questions related to CareConnectMU, please reach out to the Office of Veteran

Services and Student Support at 732-263-5258 or careconnectmu@monmouth.edu .

COUNSELING AND PSYCHOLOGICAL SERVICES (732-571-7517)

Counseling and Psychological Services (CPS) at Monmouth University strives to be the

comprehensive mental health resource for the University community. We foster the

personal growth, resilience, academic success, and holistic well-being of students. This

is accomplished by facilitating their emotional, interpersonal, and intellectual

development through confidential psychological counseling, crisis management, and

educational outreach initiatives. We also support the educational mission of the

University by providing advanced training for aspiring mental health professionals and

by serving in a consultative role with University personnel and the external community.

CPS seeks to create a safe and healing environment that is inclusive and welcoming for

all students.

Counseling and Psychological Services offers free and confidential psychological

counseling services to all Monmouth University students. Psychological services are

provided by licensed counseling professionals or graduate-level trainees, supervised by

licensed professionals. The office also collaborates closely with various University

departments. In addition, there are 24-hour services available for mental health crises

and for drug and alcohol emergencies, which are provided through a collaboration with

Monmouth Medical Center and other local agencies. Students can reach the

Monmouth Medical Center Mental Health Hotline at 732-923-6999. In addition, help

is always available by contacting the National Suicide Prevention Lifeline at 1-800-273-

8255 or the NJ Hopeline at 1-855-654-6735.

CPS is located on the 3

Floor of the Rebecca Stafford Student Center. Students may

walk in to the office or call 732-571-7517 to schedule an appointment for personal

counseling. Additional information can be found by emailing CPS at

mucounseling@monmouth.edu .

In addition to direct clinical services, Counseling and Psychological Services offers a

variety of different psychoeducational programs each semester that are open to all

students. Programs topics vary based on current concerns and requests.

CAMPUS INTERVENTION TEAM (732-571-7517)

The Monmouth University Campus Intervention Team (CIT) is an interdisciplinary

group of administrators and faculty who support students considered to be “at risk”

based on observable concerning behaviors. In our efforts to promote wellness and

resilience in our students, we have found that early identification and referral of

students of concern can facilitate timely preventative intervention. Any member of the

Monmouth community may refer a student or share their observations or concerns

with the team. Should you have any questions regarding the CIT, call 732-571-7517 or

email cit@monmouth.edu.

DISABILITY SERVICES (732-571-3460)

Students with disabilities are assisted by the Office of Disability Services, which is part

of the Center for Student Success, located in the Rebecca Stafford Student Center.

Detailed information is provided in section 4.4.

STUDENT EMPLOYMENT (732-263-5381)

Assistance for students seeking part-time employment while attending Monmouth is

available. The Assistant Director of Human Resources for Student Employment

oversees all aspects of on-campus employment. Through the Federal Work Study

program, qualified students (determined by the Financial Aid Office) are able to work

part time and earn money to offset educational expenses. Most on-campus student

positions are filled by those individuals with Federal Work Study awards.

For more information: www.monmouth.edu/student-employment/

STUDY ABROAD (732-923-4768)

The Global Education Office (GEO) at Monmouth University strongly encourages

students to participate in one of our Monmouth Global Programs – for a semester, a

summer, or another length of time during the academic year. Students will find

information about study abroad in the catalog, on our online study abroad program

directory, and in regular sessions of “Study Abroad 101” that are held each semester.

We have a growing number of “Monmouth Global Programs” conducted during the

semester or the summer. Current program locations include Argentina, Australia,

England, France, Italy and Spain. Students may take major, minor, and elective

courses to fulfill Monmouth curriculum requirements. Students participating in

Monmouth Global Programs are charged the same tuition and fees as regular on-

campus students and all financial aid, including merit awards and scholarships, apply

(except for athletic scholarships and tuition remission). Students may apply to borrow

funds, if necessary, for room and board, spending and travel while abroad.

For some majors, earning six or more credits during a study abroad program will satisfy

the General Education Experiential Education requirement. Grades earned abroad will

be posted to the student transcript and beginning summer 2020, will be factored into

the students’ cumulative GPA. To be eligible to apply for a study abroad program,

students must have a minimum GPA of 2.75, sophomore status, and not be on judicial

or academic probation.

Monmouth also offers two additional opportunities to study abroad. First, Monmouth

Global Seminars are faculty-led programs conducted during Winter Break, Spring

Break, or the summer months. Students are enrolled in a Monmouth University course

for credit and complete part of the required coursework overseas under the direction of

a faculty member. Second, Monmouth Global Experiences, not-for-credit programs led

by Monmouth faculty and staff in an international location, provide students with

opportunities to perform service, participate in international outreach activities, and

explore a global path for their futures.

The GEO is located on the first floor of the Rebecca Stafford Student Center. Students

are welcome to attend a “Study Abroad 101” meeting for general study abroad

information or to make an appointment with the GEO staff at geo@monmouth.edu.

Students planning to apply to study abroad will work with both the Study Abroad

Advisor and their departmental advisors to prepare for their academic achievement

abroad.

For more information, please visit studyabroad.monmouth.edu

VETERAN SERVICES (732-263-5258)

The Office of Veteran Services at Monmouth University is the main point of contact for

student veterans, Active Duty and Reserve Component personnel, families of military,

and survivors. Its staff provides assistance, advocacy, and mentoring, as well as advising

for the Monmouth University Veterans Association. To refer a student to the office,

please contact the Office of Student Support and Veteran Services, at 732-263-5258 or

by sending an e-mail to veteran[email protected]du.

For more information: www.monmouth.edu/military-students/

4.14 WEBFACULTY FOR FACULTY

Monmouth University provides faculty with web access to class and student records.

Comprehensive training materials have been provided to faculty and are posted online

at www.monmouth.edu/registrar/faculty.

Any questions concerning using WEBfaculty for grading, roster inquiry, student record

retrieval, and the like should be addressed to the Registrar’s Office (732-571-3477).

4.15 CLASSROOMS AND CLASSROOM CHANGES

Many of the major buildings on campus house classrooms that can be used for

instruction. Classroom space for graduate courses and some undergraduate courses is

also offered at the Monmouth University Graduate Center at Monmouth Park

Corporate Center. These classrooms vary in their seating capacity and layout, so faculty

are encouraged to visit their classrooms prior to the semester to assess their suitability.

See www.monmouth.edu/registrar/registration/#BUILDINGCODES for a complete

list, with building codes. Faculty may also view their classroom on the MyMU Portal,

under Systems, EMS (Event Management System).

If an assigned classroom is not suitable, faculty members should speak with their

department chair to express their concerns. The department chair should then contact

the Assistant Registrar for Scheduling and Course Management in the Registrar’s Office

(732-263-5823 for assistance. Every attempt to accommodate faculty, student and

classroom needs will be made. Please remember that classroom assignments may not

be changed without the proper authorization.

All classrooms are equipped with a personal computer with Internet access, a LCD

projector, and a campus telephone.

Most classrooms also offer wireless access (Wi-Fi),

sound and a DVD player. Faculty whose teaching occasionally requires additional

technology are encouraged to contact the University Helpdesk (732-923-HELP or

helpdesk@monmouth.edu) for advanced reservation and scheduling of equipment and

services. Faculty whose teaching requires additional technology for the entire semester

are encouraged to speak with their department chair, as noted above.

The Office of Conference Services and Special Events can assist you in obtaining on-

campus rooms for your meetings, banquets, dinners, club events and more. The

University utilizes the EMS (Event Management System) to manage all space on

campus. In order to reserve a facility, there are scheduling procedures for MU Staff and

Faculty, MU Student Clubs/Organizations and for Community/Corporate

Organizations.

For more information visit:

www.monmouth.edu/conference-and-event-services/how-to-reserve-space-on-

campus/

Faculty who encounter technology problems while in class are encouraged to call the Classroom

Technology Hotline (x2000) for expedited service.

CHAPTER 5: ACADEMIC POLICIES AND REGULATIONS

5.1 FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA)

The Family Educational Rights and Privacy Act (FERPA) is a federal law that protects the

privacy of student “education records”. These rights belong to the student, and not to

the student’s parents or legal guardians, regardless of the student’s age. “Education

records” are records that are directly related to a student; and maintained by an

educational agency or institution or by a party acting for the agency or institution.

In general, the University may not disclose “education records” or information from

“education records” to anyone other than the relevant student unless it has first

obtained a signed and dated written consent from the relevant student specifying the

records that may be disclosed, the purpose for which they may be disclosed, and the

persons or classes of persons to whom they may be disclosed. The University is not

required to disclose relevant records if it receives a valid consent. The consent gives the

University the discretion to disclose the records, but does not require the institution to

do so. A University may disclose “education records” without consent in only very

limited exceptions. For more information regarding disclosure without consent, please

contact the Office of the General Counsel at 732-571-3598.

Information such as grades, financial records, and financial aid records

may be

released

to parent(s) of Monmouth University students who are dependents of their parents as

defined by the International Revenue Service (IRS). To establish parents’ eligibility to

receive such a disclosure, the University must first obtain a copy of the parents’ most

recent tax return (at least the first page where dependents are listed, the financial

portions may be redacted). If you have any questions regarding proof of such

dependency, you may contact Monmouth University’s Office of the General Counsel at

732-571-3598.

The student may also elect to grant access to grades, financial records, and financial aid

records to their parent(s) by completing a "FERPA Waiver Release" form from their e-

FORMS account which is accessible from the Monmouth University student portal,

myMu.

Directory Information:

The following information may be released by the University without the student's

permission unless the student states that they do not want their directory information

released. The student must submit this request using the FERPA - Do Not Disclose e-

FORM. The

"Do Not Disclose"

will remain in place indefinitely unless the student

submits a written request to have it removed.

• Address

• Biographical data for public relations purposes

• Birth date

• Birthplace

• Class level

• Dates of attendance at Monmouth University

• Degrees and awards received at Monmouth University

• Degree candidacy

• Degree status

• Major field of study

• Most recent previous educational institution attended

• Participation in recognized activities and sports

• Photographs of student

• Registered credits for the current term

• Student's name

• Official student e-mail address

• Student's I.D. number

• Telephone number

• Veteran's status

For more information: www.monmouth.edu/registrar/procedures/ferpa_policy or

contact the Office of the General Counsel at 732-571-3598.

5.2 UNIVERSITY POLICIES AND REGULATIONS

Academic policies and regulations set by the University are reviewed periodically by the

Faculty Council, the appropriate standing committee of the Faculty, or by

ad hoc

committees of the Faculty. This chapter contains some of the policies and regulations of

interest to faculty members.

Additional policies and regulations are contained in the Monmouth University Catalogs,

which may be accessed online at www.monmouth.edu/registrar/

5.3 ACADEMIC CALENDAR

Academic calendars can be found in the University Catalogs

(www.monmouth.edu/registrar/) and on the Monmouth University web site. Academic

calendars generally consist of a 14-week fall semester (13 weeks of classes and one final

week of an adjusted schedule); a 14-week spring semester (split by a one-week Spring

Break); and five summer sessions—Sessions A, B, and C begin in May, Session D in June,

and Session E in July. Session times vary: A and D are four weeks, B and E are six weeks,

and C is 12 weeks.

For more information: www.monmouth.edu/registrar/academic-calendars/

5.4 COURSE PRACTICES AND PLANNING

Particularly in courses that are prerequisite for other courses and that have more than one

section, faculty members shall endeavor to follow the faculty-approved standards and

cover the faculty-approved content specified in the Master Course Syllabus (see section

5.31 for information about the approval process for new courses). This means adhering

closely to the course description, learning goals, and learning outcomes. Find these

standards in the Master Course Syllabus for the course, available from the host academic

department or the Course Information Management (CIM) system.

For maximum teaching effectiveness, faculty should provide students with frequent and

timely feedback about their progress. Unless the class has been notified otherwise, the

faculty should return all written work to the students in a timely manner.

Please see the FAMCO Agreement for policy on holding office hours.

Faculty employed by the University are required to maintain their attendance and

grading records for five years. E-campus may be used to retain these

records. Instructors are required to keep all non-returned materials that relate to the

grading process for at least one year after the class has been completed. Upon leaving

the University instructors should provide their chair with copies of their

recent attendance and grading records.

5.5 CLASS ROSTERS AND WHO MAY ATTEND YOUR CLASS

Faculty are able to obtain their class rosters from their WEBfaculty account at

webadvisor.monmouth.edu. Immediately after the conclusion of Add/Drop Week, the

Registrar’s Office will ask faculty to report on the accuracy of their electronic roster by

comparing actual attendance to the electronic roster. Faculty members are required to

report discrepancies to the Registrar’s Office by the deadline (approximately two weeks

after Registrar requests roster verification).

Note that WEBfaculty is the system that was in place at the time of this handbook’s

publication; faculty may receive information soon regarding a new system called Self-

Service.

After discrepancies are reported to the Registrar’s Office, the Registrar will attempt to

contact the students so the students can resolve their registration problems. Students

are not permitted to attend classes unless they are properly registered. Any student

attempting to attend your class who does not appear on the electronic roster should be

asked to leave class, register for class, and pay tuition - if necessary - at the Cashier’s

Office. Once the student is registered, you may allow the student to attend your class.

If you have any questions or require assistance, please contact the Registrar’s Office by

phone at 732-571-3477 or by email at [email protected].

In the past, there have been several instances of students previewing classes well into

the semester and registering only for classes in which they have done well. It is

important that faculty not allow students to attend classes for which they are not

registered. Students who attempt to register for classes after the term concludes are

frequently denied permission. Should you have any questions concerning student

enrollment or registration, please contact the Registrar’s Office at 732-571-3477.

FACULTY ROSTER VERIFICATION

Monmouth University requires faculty to report on the accuracy of their electronic class

roster(s) using WEBfaculty. The Provost and Registrar provide notice each term/session

when the verification is done.

5.6 CLASS ATTENDANCE

Grades in courses are normally based on academic performance (participation,

contribution, and examination). Faculty members are encouraged to adopt reasonable

regulations that relate grades to class attendance. All faculty members will state their

specific attendance policies in a written statement and will give it to the students as part

of the syllabus during the first week of the semester (see section 5.11). Students

appreciate transparency in matters related to grading, so faculty are encouraged to

specify penalties for absences (and for tardiness, if penalties differ), quantifying the

penalties whenever possible.

Students may not attend classes unless they are properly registered. Faculty having any

students attending whose names do not appear on their WEBfaculty roster should ask

the students to leave the class and go through the proper registration steps—paying

tuition at the Cashier’s Office, if necessary. Students may attend class once they are

officially registered.

RELIGIOUS HOLIDAYS

One of Monmouth University’s core values is diversity, which encompasses respect for

others, cultural and global understanding, and inclusion. Multiple faith traditions are

represented on our campus, including Judaism, Christianity, Islam, Hinduism, and

Buddhism. Because of time constraints imposed by our academic calendar, it is necessary

to schedule classes on religious holidays.

Faculty wishing to observe a religious holiday should consult with their department chairs

to arrange for coverage or rescheduling of their affected classes. These arrangements

should be made well in advance so that the department chair and students have as much

advanced notice as possible. Students who intend to observe a holiday should inform the

faculty member of the anticipated absence. Faculty should avoid conducting tests and

examinations on these religious holidays and, whenever possible, provide make-up work

and assignments for these students. Inform your students about these details. These

simple guidelines will allow both faculty and students to observe religious holidays

without having a negative effect on our academic program.

The list of religious holidays adopted by the New Jersey State Board of Education is

available at www.state.nj.us/education/holidays.shtml.

WEATHER EMERGENCIES/UNIVERSITY CLOSING

Except in unusual cases, the University will hold classes regardless of weather conditions.

The safety and welfare of every member of the Monmouth community is paramount.

Faculty who are not able to hold class because of impassable roads or dangerous traveling

conditions should follow the absence of the instructor procedure noted below.

Faculty should also be mindful that many of our students live off campus, and that these

students may be absent from classes because of impassable roads or dangerous traveling

conditions. In such cases, the University encourages faculty to respect our students’

choices to put safety first, and not penalize them for such absences.

In an effort to keep all members of the Monmouth University community apprised of

the latest school closings and important emergency information, community members

are required to visit notify.monmouth.edu and register for Monmouth University

Emergency Notification System. This service allows the University to send emergency

alerts to students, faculty and staff. You can receive these alerts on your mobile and

home telephones.

MEDICAL ABSENCES

Brief Absences (One to Two Days): Monmouth’s Health Services directs students to

communicate with their professors regarding any brief (one to two days) absence from

class due to medical illness. If students have visited Health Services for treatment, their

professors can contact Health Services to verify that they checked in.

Prolonged Absences (Three or More Days): Students are to notify Health Services and

provide medical documentation in the event of a medical absence from classes lasting

three (3) or more days. Health Services will notify professors in writing of a prolonged

medical absence due to illness or surgery, and the anticipated length of time of that

absence.

Note that in either case, details of the absence are not released to faculty members. This

practice is to maintain confidentiality of the student’s private medical information.

Students are responsible for contacting their professors regarding any missed

assignments.

For more information, contact Health Services: 732-571-3464, health@monmouth.edu or

www.monmouth.edu/health-services/.

5.7 ABSENCE OF THE INSTRUCTOR

Monmouth University expects all classes to be held as officially scheduled (time and

place). In the event of illness or an emergency situation, which makes it impossible for a

faculty member to meet with a class, the faculty member should notify the department

chair ‒ in advance whenever possible. If the faculty member cannot reach the chair, the

faculty member should advise the school dean. Faculty should not cancel classes or

dismiss the class early, nor should faculty secure substitute instructors without informing

the department chair. Information for faculty who require extended leave due to illness,

injury, FMLA, or other reasons is available on Monmouth’s website at

www.monmouth.edu/hr/benefits/disability/ .

5.8 AUDITING COURSES

An auditor is a student who attends a class for the purpose of acquiring knowledge but not

to earn credits. The auditor is expected to attend classes, do assigned reading, and

participate in class discussions, but is not required to take examinations. The auditor’s

name will appear on the course roster.

Students who wish to audit a class must complete a “Permission to Audit a Class” e-FORM,

which is available from the student’s WEBstudent account. This application must be

received prior to the third class meeting. Auditor registration is subject to course section

availability. Auditors may be removed from classes after registering if seats are needed for

matriculating students.

No more than two (2) courses may be audited per semester. Students may not change the

status of their registration in a course to “audit” or to “for credit” during the term. If, in

the opinion of the faculty member, an auditor has not participated or attended sufficiently

to warrant inclusion of the course on the student’s transcript, the faculty member may so

advise the Registrar’s Office at the time final grades are submitted.

5.9 WITHDRAWAL FROM COURSES

Students are expected to complete the courses for which they register. On occasion,

however, withdrawals are warranted. Students who do not intend to complete any course

for which they are officially registered should execute an official withdrawal prior to the

“W” deadline. Students withdrawing from some courses while remaining registered for

one or more courses are required to complete a “Withdraw from Course” e-FORM on

WEBstudent. The official date of a withdrawal is the date the completed form is received

in the Registrar’s Office. The withdrawal form must be received prior to the Withdrawal

(“W”) deadline date, as published in the Academic Calendar. Withdrawn students are

noted on the course roster, available through the WEBfaculty menu.

Students, who wish to completely withdraw from the University, not intending to return

to Monmouth, must complete a total withdrawal form, available as an e-FORM on

WEBstudent.

5.10 THE 14

WEEK AND FINAL EXAMINATIONS

Final examinations, where required, shall be held during the times officially scheduled

during the 14

week of classes (the 14

Week Schedule for the current semester can be

found at this address: www.monmouth.edu/registrar/registration/#14WEEK). When

appropriate, faculty may choose not to require a final exam or may assign a take home

exam. However, they are still expected to prepare a lesson or hold class during the

scheduled 14

week time period. The schedule of examinations should be announced in

class. The faculty member is responsible for proctoring the examination.

A student who has three or more final examinations scheduled on one day may request

that one

of the examinations be rescheduled; it is normally the middle one of the three

that is rescheduled. Rescheduled examinations are to be given by agreement between

the student and the faculty

member on or before the last day of the examination period.

For undergraduate courses, final examination grades may represent no more than one-

third of the

term grade. There is no comparable requirement for graduate courses.

The faculty member must keep the students' final examinations on file for a period of one

year after the semester. Students have the right to review the graded examination in the

presence of the instructor.

5.11 CLASS SYLLABUS

Faculty must provide a class syllabus to students during the first week of classes. The class

syllabus should be consistent with the Master Course Syllabus, available from the

Department Chair or School Dean. At a minimum, the class syllabus should include the

following:

Semester:

Course Code: (e.g., BY 101)

Course Title:

Course Objectives (These should be stated in a manner in which student learning can be

assessed) and should be identical to those found on the master syllabus:

Class Schedule (e.g., MTh 10:00-11:15 am; Frame D; BH 127):

Instructor:

Office Hours:

Office Location:

Office Telephone:

E-mail Address:

Required Texts:

Recommended Readings:

Course Requirements (e.g., term paper, exams, journals, and lab):

Methods of Evaluation and Grading Policy:

Attendance Requirement: (Consult with your department chair for language appropriate

for your course):

Last date to withdraw with automatic assignment of “W” grade:

Statement on Academic Honesty: (Consult with your department chair for language

appropriate for your course):

If needed, consider using the following statement: In order for Monmouth University to

provide an environment that allows students to pursue their educational goals, it is

essential to enforce strict academic integrity. Therefore, you will be on your honor

throughout this course to maintain academic honesty. Academic dishonesty (cheating,

plagiarism, aiding and abetting others to cheat or plagiarize) of any kind will not be

tolerated in this class. Anyone caught in such an act will receive a grade of zero on the

assignment and be reported to the Provost’s Office.

Cheating includes copying from someone else's test or quiz; submission of material for

academic evaluation that has been prepared by another individual(s) or commercial

agency; willfully damaging the academic work or efforts of another student to gain an

unfair advantage; possessing or using any materials intended to be used as an

instrument of academic evaluation in advance of its administration.

Plagiarism includes submitting written materials without proper acknowledgment of

the source; deliberate attribution to, or citation of, a source from which the referenced

material was not in fact obtained; submitting data which have been altered or contrived

in such a way as to be deliberately misleading.

Note that it is your responsibility to educate yourself about what constitutes cheating

and plagiarism up front. Stating that you “didn’t know” after you’ve been caught will

not save you from the zero grade, and you won’t have the opportunity to resubmit the

work; instead, your aim should be to get it right the first time. If you are not sure, speak

with your professor about this matter before you turn in your work.

Submission of the Same Work for Two Courses

: Consider using the following statement:

The submission of the same (or essentially the same) paper for two separate courses

without the expressed permission of all faculty members involved is against University

policy.

Turnitin:

If you plan to use the Turnitin plagiarism detection software for your teaching,

include a statement about it in your syllabus. You may adapt the following statement

to suit your course:

Turnitin: Assignments in this course may be checked for plagiarism using Turnitin

(www.turnitin.com), a Web-based resource that compares the text of student papers to

an extensive electronic database. I will inform you in advance about which assignments

will be checked for originality using Turnitin.

Students agree that, by taking this course, all required papers may be subject to

submission for textual similarity review to Turnitin.com for the detection of plagiarism.

All submitted papers will be included as source documents in the Turnitin.com

reference database solely for the purpose of detecting plagiarism of such papers. Use

of the Turnitin.com service is subject to the Usage Policy on the Turnitin.com site.

Statement on Special Accommodations:

Consider using the following statement:

Students with disabilities who need special accommodations for this course are

encouraged to meet with the appropriate disability service provider on campus as

soon as possible. In order to receive accommodations, students must be registered

with the appropriate disability service provider on campus as set forth in the Student

Handbook and must follow the University procedure for self- disclosure, which is

stated in the University Guide to Services and Accommodations for Students with

Disabilities. Students will not be afforded any special accommodations for academic

work completed prior to the completion of the documentation process with the

appropriate disability service office. Students who are interested in utilizing

accommodations can begin the process of registering with the DDS office via

Accommodate (https://monmouth-accommodate.symplicity.com). The link to

Accommodate can also be found on the DDS website on eCampus. Students who

wish to speak with a disability services administrator should email

dds@monmouth.edu.

Notes to Students (e.g., general comments about the instructor’s expectations and hints

for achieving academic success):

Reference to Student Handbook and Undergraduate Catalog or Graduate Catalog for

other University regulations.

Outline of Course Content and Schedule (weekly or daily schedule of course topics,

including approximate date of quizzes, tests, and term papers):

5.12 CLASSROOM CIVILITY

Respectful conduct and discourse are critically important to maintaining a productive

classroom environment. The professor plays a key role in determining the classroom

environment, and experienced teachers know that these matters cannot be left to

chance. Faculty rights and responsibilities with regard to civility in the classroom are

broadly defined in Monmouth University’s “Community Statement on Civility”

(available in the current

Student Handbook

Members of the faculty are ultimately responsible for what occurs inside the classroom

environment. If, after suitable dialogue, a consensus on behavioral parameters cannot

be reached, the faculty member’s decision on classroom decorum is final.

How civility translates into the individual classroom is up to the individual professor.

Faculty are encouraged to reflect on their sensibilities regarding appropriate classroom

behavior, consulting with their department chairs and other trusted colleagues, to

determine the most appropriate behavioral standards for their individual courses.

Faculty should include guidelines for appropriate classroom behavior in the course

syllabus and address such guidelines during the first class meeting of the semester, and

at relevant points throughout the semester.

When determining standards for individual courses, faculty should consider

encouraging behaviors that facilitate students’ pursuit of the academic mission of

Monmouth University; such behaviors may include treating fellow students and

professors with respect and civility, regular class participation, regular attendance,

coming prepared, and completing assigned readings. In addition, it may be appropriate

to address behaviors that distract from teaching and learning. Some common issues

that faculty members have addressed in the past include potentially distracting

behaviors such as tardiness or leaving the classroom after class has begun, sleeping

during class, eating during class, use of electronic devices (cellular telephones, personal

stereos, etc.), attention to extraneous reading material, personal conversations, and use

of laptops or tablet computers. In some cases faculty may feel the need to address

proactively behaviors such as obscene gestures and foul, abusive, or demeaning

language.

Note that faculty have been more effective in creating and maintaining an environment

of professional civility when they engage in the appropriate behaviors themselves. For

example, students are far more likely to prepare for class and arrive on time when they

observe that their professor engages in these behaviors.

In addition, students occasionally have special circumstances that prevent them from

living up to the standards outlined in the syllabus. Faculty are encouraged to be

receptive to students who have legitimate reasons for requesting reasonable

allowances.

5.13 GRADING UNDERGRADUATE COURSES

In undergraduate courses, faculty are required to electronically submit mid-term grades

to the Registrar’s Office by the date specified in the academic calendar.

The Registrar’s Office will issue a schedule for the reporting of final grades. Faculty shall

report final course grades to the Registrar’s Office on or before the prescribed deadlines

(72 hours after the final examination has been completed except for examinations

scheduled for the last day of the examination period, for which the deadline is 48 hours

after the final examination has been completed).

Faculty members are expected to report mid-term and final grades for all students on the

official electronic grade roster using Colleague Self-Service (in my.monmouth.edu >

SYSTEMS > Colleague Self-Service). No items are to be left blank. The date of last

attendance should be recorded for each student receiving a final grade of “F.” Failure to

return final grades by the official deadline without the express permission of the Registrar

constitutes serious neglect of professional duty.

The undergraduate grading system is as follows:

A, A- Exceptional Performance

B+, B, B- Strong Performance

C+, C, C- Adequate Performance

D+, D, D- Poor Performance

F Failing. This grade is given for failure in a course; for unofficial withdrawal from

a course after the deadline (see “W” grade); or, in some instances, when an Incomplete

grade is not changed by the end of the next regular semester (see “I” grade).

P Pass. This grade is given for satisfactory completion of the Math Proficiency

requirement, and other requirements without institutional credit. This grade is not used

in computing a student’s cumulative grade point average (GPA).

R Re-Registration Required. This grade is given when a student has made

significant, but not sufficient, progress in a developmental course. (See the section

entitled “developmental courses” in the Monmouth University undergraduate catalog).

This grade is not used in computing a student’s cumulative grade point average (GPA).

AU Audit. This grade is given to a student who attends a class for the purpose of

acquiring knowledge, but not to earn credits. The auditor is expected to attend classes, do

assigned reading and participate in class discussions, but is not required to take

examinations.

T Transfer. This grade is given to incoming students for courses accepted for

transfer by Monmouth University. This grade is not computed in the grade point average

(GPA).

W Withdrawal. This grade is given for withdrawal from a course or courses up to

five weeks before the last day of classes in a regular semester or its equivalent in a shorter

term. See the academic calendar for the last date to withdraw in a given semester or term.

I Incomplete. This grade is given in cases where permission has been granted by

the instructor to postpone completion of specific required work, such as a laboratory

project or report, or a missed final examination. This grade is not intended for situations

where, in the judgment of the instructor, the student must retake the course for an entire

semester in order to earn a passing grade. The Incomplete grade, therefore, should not be

used in cases where a grade of “W” or "F" would be appropriate. The student must

complete the work within the time granted by the professor and no later than the end of

the next regular semester. If the unfinished work is not completed within the specified

time, an "F" grade will be recorded. The Incomplete grade is not appropriate for thesis

courses. For thesis courses that are graded on a Pass/Fail (P/F) scale, assign an S when

the student is making satisfactory progress but has not completed the thesis. For non-

thesis courses graded on the P/F scale, the Incomplete grade may be used.

S Satisfactory Progress. This grade is given at the end of the first semester when

satisfactory progress has been made in an undergraduate or graduate course, which is part

of a sequence of courses that takes more than one semester to complete.

NR No Report. This temporary grade is given by the Registrar at mid-term when no

grade has been received from the instructor at the time that the official grades are issued.

X Credit by Exam. Portfolio Credit. This grade is issued when students pursuing

credit by exam are successful in completing the exam. Also assigned as part of the

Portfolio Assessment process; once a portfolio has been approved as satisfying credit

for a specific course the, “X” grade is assigned.

5.14 GRADING GRADUATE COURSES

In graduate courses, faculty do not submit midterm grades. The Registrar’s Office will

issue a schedule for the reporting of final grades. Final course grades shall be reported to

the Registrar on or before the prescribed deadlines (72 hours after the final examination

has been completed except for examinations scheduled for the last day of the examination

period for which the deadline is 48 hours after the final examination has been completed).

Faculty members are expected to report final grades for all students on the official

electronic grade roster using Colleague Self-Service (in my.monmouth.edu>

SYSTEMS>Colleague Self-Services). No items are to be left blank. The date of last

attendance should be recorded for each student receiving a final grade of “F.” Failure to

return final grades by the official deadline without the express permission of the Registrar

constitutes serious neglect of professional duty.

The graduate grading system is as follows:

A, A- Exceptional Performance

B+, B, B- Average

C+, C, C- Poor

F Failing. This grade is given for failure in a course, for withdrawal from a course

after the deadline (see "W” grade), or for failure to remove an Incomplete by the end of the

next regular semester.

AU Audit. This grade is given to a student who attends a class for the purpose of

acquiring knowledge, but not to earn credits. The auditor is expected to attend classes, do

assigned reading and participate in class discussions, but is not required to take

examinations.

W Withdrawal. This grade is given for withdrawal from a course or courses up to

five weeks before the last day of classes in a regular semester or its equivalent in a shorter

term. See the academic calendar for the last date to withdraw in a given semester or term.

I Incomplete. This grade is given in cases where permission has been granted by

the instructor to postpone completion of specific required work, such as a laboratory

project or report or a missed final examination. This grade is not intended for situations

where, in the judgment of the instructor, the student must retake the course for an entire

semester in order to earn a passing grade. The Incomplete grade, therefore, should not be

used in cases where a grade of “W” or "F" would be appropriate. The student must

complete the work within the time granted by the professor and no later than the end of

the next regular semester. If the unfinished work is not completed within the specified

time, an "F" grade will be recorded.

The Incomplete grade is not appropriate for thesis courses. For thesis courses that are

graded on a Pass/Fail (P/F) scale, assign an S when the student is making satisfactory

progress but has not completed the thesis. For non-thesis courses graded on the P/F

scale, the incomplete grade may be used.

S Satisfactory Progress. This grade is given at the end of a semester when work in

a graduate course is satisfactory but requires more than one semester for completion.

Students who receive an “S” grade must register for one credit, Continuation of

Thesis/Project (REG 500) in subsequent semesters until the work is complete. A

continuance allows the student to use University facilities while continuing to work within

the designated graduate program.

NR No Report. This temporary grade is given by the Registrar when no grade has

been received from the instructor at the time that the grade reports are generated.

P Pass. This grade is given for satisfactory completion of a course that is graded

on a Pass/Fail basis. This grade is not used in computing a student’s cumulative grade

point average (GPA).

X Credit by Exam. Portfolio Credit. This grade is issued when students pursuing

credit by exam are successful in completing the exam. Also assigned as part of the

Portfolio Assessment process; once a portfolio has been approved as satisfying credit

for a specific course the, “X” grade is assigned.

Q Waived. This graduate grade is determined by the appropriate department to

indicate that certain course requirements are waived. This grade is not computed in the

student’s grade point average (GPA).

5.15 GRADE REPORTS

MID-TERM GRADES

In undergraduate courses, faculty are required to submit midterm grades electronically to

the Registrar’s Office by the date specified in the academic calendar.

FINAL GRADES

Faculty are required to submit final grades electronically to the Registrar’s Office by the

reporting deadline. The Registrar will issue a schedule for the reporting of the final grades.

STUDENT COMPLAINTS ABOUT GRADES

A student who wishes to file a complaint about a course grade should attempt first to

resolve the matter through a discussion with the faculty member who taught the course

in question. If the faculty member is unable to resolve the matter, the student may

contact the department chair in writing, stating the basis of the complaint. Students

should send such complaints to the appropriate department chair within six weeks

following the receipt of final grades. Before changing a grade, a chair must, in a timely

manner, attempt to discuss the grade, with the faculty member who assigned it. Only

in exceptional cases should a chair change a grade that a faculty member has assigned.

A student who is not satisfied with the decision of the department chair may appeal the

decision in writing to the dean of the school housing the course. The decision of the

academic dean is final. A faculty member who disagrees with the chair’s change of

grade may also appeal the chair’s decision in writing to the dean, whose decision is

likewise final.

5.16 CHANGE OF GRADE REQUEST

Students are not permitted to complete or submit additional work after a term/semester

concludes in an effort to improve a grade, unless the original grade was an “I”

(incomplete).

In those rare cases where a faculty member determines that a change of grade is

warranted, the request must be submitted and approved by the department chair and

school dean. The University’s position is that the grade assigned by faculty at the end of

a term represents accurate evaluation of the student’s work for the term; consequently,

when a grade change is requested, and, particularly, if the grade change is of more than

one semester’s standing, the faculty member must provide information and

documentation concerning what was erroneous in the original grade and why the new

grade should be assigned.

Grade changes that concern courses taken more than one year earlier require the

additional approval of the Undergraduate Academic Standards and Review Committee

(for undergraduate students) and the Graduate Academic Standards and Review

Committee (for graduate students). The University does not allow changes to a grade

after a student has graduated.

To initiate a Change of Grade, faculty should submit an e-FORM, which will be routed

through the necessary approval process. E-FORMS are accessible from the Etrieve

Center Forms (etcentral.monmouth.edu).

5.17 ENHANCING ACADEMIC HONESTY

DEFINITIONS OF ACADEMIC DISHONESTY

Cheating includes, but is not limited to the following actions:

a. Copying from someone else’s test or examination paper.

b. Possessing, buying, selling, removing, receiving, or using, at any time or in any

manner not prescribed by the instructor, a copy or copies of any materials (in whole or

in part) intended to be used as an instrument of academic evaluation in advance of its

administration.

c. Using material or equipment during a test or other academic evaluation that has not

been authorized by the instructor, such as crib notes, calculator, tape recorder, or slide

rule.

d. Obtaining or attempting to obtain in a fraudulent manner any material relating to a

student’s academic work, including theft of examinations or library materials, or

obtaining advance access to an examination through collusion with a University

employee.

e. Working with another or others in completing a take-home examination or

assignment when the instructor has required independent and unaided action.

f. Attempting to influence or change an academic evaluation, grade, or record by unfair

means; this would include altering academic work that has been resubmitted without

indication that the work has been altered.

g. Permitting another student to substitute for oneself in an academic evaluation.

h. Marking or submitting an examination or evaluative material in a manner designed

to deceive the grading system.

i. Willfully damaging the academic work or efforts of another student to gain an unfair

advantage in an academic evaluation.

j. Failing to comply with a specific condition of academic integrity that has clearly been

announced in a particular course.

k. Submitting, without prior permission, any work by a student that has at any time

been submitted in identical or similar form by that student in fulfillment of any other

academic requirement at any institution.

l. The submission of material, in whole or part, for academic evaluation that has been

prepared by another (other) individual(s) or commercial agent(s). Aiding or abetting

another individual to cheat.

Plagiarism includes, but not limited to the following actions:

A. Submitting written materials without proper acknowledgment of the source.

B. Deliberate attribution to, or citation of, a source from which the referenced material

was not in fact obtained.

C. Submitting data which have been altered or contrived in such a way as to be

deliberately misleading. Aiding or abetting another individual to plagiarize.

ESTABLISHING AN ENVIRONMENT OF ACADEMIC HONESTY

It is critical for faculty members to establish clear understanding at the beginning of each

semester regarding their expectations about academic honesty, and potential infractions

such as cheating on exams, plagiarism, independent work on outside assignments and so

forth. Faculty should include clear and definite statements of policy in the course syllabi

and speak with their classes on these points at the beginning of the semester. Faculty

should emphasize the serious consequences of detected cases of cheating.

Faculty members should enlist the participation of students in maintaining an

environment of academic honesty in the classroom. For the purpose of signaling any

problems in this regard, this should include encouraging students to come forward

voluntarily to report instances of academic dishonesty. It must be emphasized that the

reporting student will not be required to provide specific detail, such as identifying the

students involved, and that the reporting student will be assured of complete

confidentiality.

When a student volunteers a report of academic dishonesty, the faculty member should

assure the student that the report will be taken seriously. Similarly, faculty members

should be willing to pursue serious violations of academic honesty with the University

Disciplinary Committee in order to demonstrate that such violations will not be tolerated

by the University community. However, as much as possible, emphasis on academic

honesty should be positive rather than negative. Considerable tact will be required to

avoid the impression that all students are considered to be dishonest, and this is especially

important for the non-traditional students attending Monmouth University, many of

whom are mature adults holding down responsible professional positions in their

communities. One possible approach is to make it clear—as is actually the case—that

precautions against academic dishonesty are for the purpose of protecting the honest

majority from being unfairly placed at a disadvantage by a few miscreants. Another

approach would be to emphasize the ethics behind the practice of academic integrity, and

point out that cheating is unethical.

REDUCING THE TEMPTATION TO CHEAT

Students may be tempted into academic dishonesty out of desperation when a course

grade depends on only one or two major examinations and/or term papers. Consider

using frequent quizzes, exams, and regular homework assignments to spread the

evaluation of the student's work more evenly over the semester and to give frequent

feedback on the student's progress. In addition, the students should be made aware of at

least some of the steps being taken to detect cheating.

TESTS

Giving the same examination year after year is the most frequently cited example of faculty

carelessness with respect to academic honesty. It is well known that some groups have

collections of old exams. It is most important that faculty vary their tests from semester to

semester. In addition, faculty should take care to safeguard tests before they are given.

For example, there have been reports that students have gone through faculty wastepaper

baskets or entered faculty offices for the purpose of obtaining copies of exams. If tests are

prepared by using a computer that is accessible to students, copies of the test should not

be left on that computer’s memory.

As reinforcement, before administering each test, the instructor might well repeat the

policy regarding cheating. While the examination is in progress, the instructor should

actively proctor the class. Students should be seated in alternate rows where possible or

different tests (differing perhaps only by altering the order of the questions) might be

assigned to different rows. Students should be required to store all books, papers, and

other personal belongings under their seats or‒preferably‒at the front of the room. They

should not be allowed to tear pages out of the blue books, and care should be taken to see

that all blue books are returned by students who have used more than one. If scratch

paper is required, it should be supplied by the instructor, who should require that it all be

returned at the conclusion of the test. Preferably, the students should be instructed to use

pages at the rear of the blue book, which can later be crossed out. The provision of

standard-model hand calculators for use during a test should be considered in courses

where the memorization of formulas is required. Instructors should be alert to some

current electronic methods used to cheat, which can include signals from silent beepers,

text messaging by students who have already taken the exam, as well as prerecorded notes

on hidden audio recorders or smart watches. In larger classes, instructors should make

every effort to know their students to prevent someone from taking the test for another

student.

When grading multiple-choice tests, instructors should strike through wrong answers

with indelible pen or pencil to prevent subsequent alteration. When a student is

suspected of altering tests in order to claim later that they were mis-graded, the instructor

should photocopy some of the tests before giving them back, and the class should be

informed that this is being done. Also, a check mark should be left on all blank pages at

the end of the blue book, to prevent a later claim that an answer was overlooked.

TURNITIN PLAGIARISM DETECTION RESOURCE

Note that Monmouth University faculty members have access to Turnitin

(www.turnitin.com/), a Web-based plagiarism detection resource that compares the text

of student papers to an extensive electronic database. This database includes current and

archived internet resources, periodicals, journals and other publications, and past student

papers from Monmouth and other educational institutions.

Faculty can access Turnitin within the eCampus system through the Dropbox tool—

which is the most popular method by far—or by connecting directly to the Turnitin.com

website. Use of the Turnitin service is subject to the Usage Policy posted on the Turnitin

site.

If a faculty member plans on using this resource in their classes, they should include

statements about Turnitin in their syllabi. Here is a statement, created with the assistance

of our General Counsel’s office that should suit faculty needs; and faculty should feel free

to adapt it to suit their courses as appropriate:

Turnitin: Assignments in this course may be checked for plagiarism using Turnitin

( www.turnitin.com), a Web-based resource that compares the text of student papers

to an extensive electronic database. I will inform you in advance about which

assignments will be checked for originality using Turnitin.

Students agree that, by taking this course, all required papers may be subject to

submission for textual similarity review to Turnitin.com for the detection of

plagiarism. All submitted papers will be included as source documents in the

Turnitin.com reference database solely for the purpose of detecting plagiarism of

such papers. Use of the Turnitin.com service is subject to the Usage Policy posted on

the Turnitin.com site.

In addition, faculty should be sure to talk about their use of Turnitin.com in the first class

meeting of the semester, and remind students of their planned use of the software on

individual assignment handouts.

Questions about Turnitin should be directed Information Support (732-923-4357). There

is also a myMU portal page that provides information about the other resources provided

by Turnitin.com my.monmouth.edu/fyi/turnitin/Pages/default.aspx

ENCOURAGING ACADEMIC INTEGRITY ON HOMEWORK EXERCISES

Faculty should make clear in their syllabi at the beginning of each semester the precise

degree of collaboration between students that is acceptable in completing homework.

When appropriate to the subject and the particular assignment, the instructor should also

motivate students to complete homework as independently as possible by emphasizing

the benefit to be gained from working out the exercises. The instructor should also

reinforce this message by careful reading and grading of all work turned in, which should

be returned to the student with written comments where appropriate. When reading

homework assignments, the instructor should be alert to work duplicated on different

student papers. Homework assignments, like tests, should not be repeated without

variation from semester to semester, since some student groups keep copies of old

assignments. In some cases, the temptation to cheat on homework can be reduced by

giving it relatively low weight in determining the course grade. Faculty should seek ways

to hold students accountable for the contents of outside reading assignments, such as

testing students on the contents of outside reading assignments; if commercial

abridgments of longer texts are available, tests should include questions about materials

not included in the abridgment.

ENCOURAGING ACADEMIC INTEGRITY ON RESEARCH PAPERS

When faculty members assign research papers, they should provide specific objectives for

the paper and the criteria they will use in grading the paper. Exactly what constitutes

plagiarism should also be carefully

defined at the time the paper is assigned.

Monmouth’s office of Tutoring and Writing Services

offers a resource that may be used at

www.monmouth.edu/resources-for-writers/documents/plagiarism.pdf/ In addition

to defining plagiarism and making reference to Monmouth’s policy on plagiarism, it

describes documentation techniques at length. Note that this office provides other

resources for writers that may be helpful for your students as they

prepare their papers;

these resources can be found at www.monmouth.edu/resources-for-writers/

The most effective means of ensuring that students prepare their own paper is to

monitor the progress of the work in stages by requiring students to turn in by

specified

dates, preliminary outlines, bibliographies, research notes, and rough drafts. In

addition, the range of topics permitted should be reasonably limited, and a student should

not be allowed to switch topics late in the project. The format of the paper should be

specified

and papers not in conformance should not be accepted, nor should

photocopied papers

instead of originals. When appropriate a quiz might be given

covering the knowledge that students should have gained in preparing their papers,

or the instructor might interview students individually during the course of the project.

The finished papers might be kept on file by the department for a few years to prevent the

submission of a copy of previous work. Faculty members also have the option to archive

their students’ assignments for future plagiarism checks when they use the Turnitin.com

resource.

As a general practice, faculty should make sufficiently detailed comments and corrections

on student assignments so that students understand the basis for the assigned grade.

Such a practice, as research and experience have shown, increases student commitment

to the

learning process and respect for faculty as course instructors.

CONFRONTING ACADEMIC DISHONESTY

Faculty should promptly address all acts of academic dishonesty with the student and

report the incident to the Provost’s Office. An e-FORM is available on Etrieve Central

Forms (etcentral.monmouth.edu). It can be found in the “Document Library” in the

“Advisors 2” folder.

Academic Dishonesty Reporting Policy:

1. The process begins when a faculty member determines that student academic

misconduct has occurred. Definitions of academic dishonesty can be found above and

in the

Monmouth University Student Handbook (www.monmouth.edu/student-

handbook/

). Proscribed academic conduct is explained in the Student Code of

Conduct section of the

Student Handbook

, Article I. Sanctions that may be imposed

can be found in Article IV.

2. A faculty member who discovers academic dishonesty have the discretion in

determining the appropriate remedy and/or penalty for the academic misconduct in

their course (i.e., failing grade for the assignment, the assignment category, or the

class) consistent with the policies of the University and the department. If the faculty

member plans to act on their finding of academic misconduct they will notify the

student in writing with a summary of the faculty member’s finding and the student’s

right to appeal, and make a good faith effort to meet with the student to discuss the

finding and allow the student an opportunity to respond. If the student disagrees with

the finding, they may appeal to the faculty member’s department chair in writing

within 10 working days of the notification.

3. If the student does not appeal the finding to the department chair, the faculty member

shall report the misconduct to the Registrar via the Academic Dishonesty e-FORM

within 15 working days of the initial notification to the student. The Registrar will send

a receipt to the reporting faculty member upon receiving the report.

4. If the student appeals the faculty member’s finding to the faculty member’s

department chair, the chair will consult with the faculty member, consider the case

within 10 working days of the receipt of the written appeal, and notify the student, the

faculty member, and the faculty member’s dean, in writing, of their decision to uphold

or reverse the finding.

5. After any appeal to the chair has been decided and there is a finding of misconduct,

the chair shall report it to the Registrar via the Academic Dishonesty e-FORM. The

Registrar will send a receipt to the reporting chair upon receiving the report.

6. The Office of the Provost will maintain a record of students who have been reported

for academic misconduct. This record will be separate from the students’ academic

records. When a case of student academic misconduct is reported to the Registrar, the

Office of the Provost will open a file on that student, or if the Provost’s office already

has such a file for a student, it will add the current report to the existing file.

7. When the Office of the Provost receives a first academic dishonesty report on a student,

it shall notify the student in writing that it has opened such a file, and that a subsequent

incident of academic misconduct will result in charges against the student by the

University Discipline Committee, which may result in the student’s suspension or

expulsion.

8. When the Office of the Provost receives a second academic dishonesty report on the

same student, it shall forward the student’s file with the multiple reports to the

University Discipline Committee, and notify the student in writing that it has

forwarded the file to the committee. This committee will then consider the case of

repeated academic misconduct and determine the appropriate sanctions.

9. Upon the student’s graduation, the contents of the file will be sealed and kept apart

from the student’s permanent academic record. Any record of student academic

misconduct that appears in the student’s permanent academic record will be the

result of the action of the University Discipline Committee.

10. A copy of the policy governing academic misconduct will be distributed to faculty

regularly. The faculty encourages the Office of the Provost to regularly inform students

of the policy and student rights and responsibilities in the area of academic conduct.

STUDENT DISCIPLINARY PROCEDURES

Monmouth University does not tolerate academic dishonesty or any other violations of

the Student Code of Conduct. Faculty should address cheating and plagiarism as

described above. Should faculty determine that the academic misconduct warrants the

attention of the University Discipline Committee, they should consult the current Student

Handbook (monmouth.edu/student_handbook/),

Article IV (Discipline Policies),

specifically I.B. (Academic Dishonesty Charges) and III. (Sanctions).

5.18 SUBMISSION OF THE SAME WORK FOR TWO COURSES

Students submitting the same or essentially the same work for two separate courses

without the express permission of all faculty members involved is not permitted. There is

no intention to work against student research efforts that cross over departmental and/or

course lines. Indeed, more complex projects with an interdisciplinary focus are highly

desirable; however, faculty members involved with such a project must know in advance

what is being done, and there must be mutual agreement about the project.

Faculty are encouraged to include a statement about this university policy in their syllabi.

5.19 INTERDISCIPLINARY PERSPECTIVES ON THE HUMAN EXPERIENCE

Interdisciplinary Studies and the Human Experience (commonly referred to as

“Perspectives” courses and designated as “ISP”) is a three-credit General Education

course designed to help students, who have completed 75 credits, reflect upon their

experiences at Monmouth University while working in collaboration with students

across a wide swath of disciplines. The course is taught on a variety of topics

incorporating two or more disciplines. Each class is unique and asks senior-level

students to apply their years of learning to topics that stress social and ethical concerns

across the topic and disciplinary areas. Students are able to showcase their now

sharpened academic skills and writing across the curriculum abilities, while working

with fellow students on collaborative projects and presentations. As a capstone

experience unique to Monmouth University, this course allows students to continue

their educational undertaking through critical analysis and research, and both

individual and collaborative problem solving.

Perspectives courses are required of all Monmouth University students, a capstone

practice that seeks to tie together students’ transformative University experience.

View Monmouth's current course offerings at

https://catalog.monmouth.edu/undergraduate-catalog/undergraduate-course-

descriptions/pr/.

5.20 WRITING-INTENSIVE COURSES

Courses in English composition at the beginning of students’ academic careers may

help them to become better writers, but such courses must be supported by ongoing

practice, revision, and evaluation throughout the curriculum and in writing-intensive

courses specific to their major areas of study. Undergraduate students are required to

complete at least two Writing Intensive courses (designated WT) in their major, as

prescribed by their major. Students who have multiple majors must complete two

Writing Intensive courses in each major.

Each WT course must provide for the evaluation of at least fifteen pages of discipline-

specific academic writing. A significant portion of the final course grade comes from

the assessment of written work; the Writing Committee expects to see at least 35% of

the grade coming from writing. Written submissions should be assessed on the basis of

content, style, organization, and the coherent development and expression of ideas in

accordance with the standards of the discipline. The opportunity to revise will be

offered. To maximize improvements in student writing, the Writing Committee

recommends that students engage in a professor-driven drafting process in which they

share their work with others, such as the professor or classmates, and revise for both

quality and discipline-specific content. Writing Intensive courses may be regularly

designated courses or courses offered on a rotating basis. They may be offered at the

200, 300, and 400 levels, excluding major capstone courses. Department Chairs may

submit WT substitution requests to the Writing Committee on behalf of students in

their departments.

5.21 EXPERIENTIAL EDUCATION

All undergraduate students entering Monmouth University must complete the

Experiential Education requirement in order to graduate. Monmouth recognizes that

students can learn more by combining the theories and ideas taught in the classroom

with life experiences in the “real world.” Therefore, we provide opportunities such as

internships, service learning, class projects, Study Abroad, and Experiential Education

courses (designated as “EX” in the course schedules) to help students connect their

academic and real-life experiences in meaningful ways.

For more information: www.monmouth.edu/experiential-education/

5.22 UNDERGRADUATE INDEPENDENT STUDY, INTERNSHIP, SERVICE

LEARNING, AND COOPERATIVE EDUCATION COURSES

To complement the classroom experience, Monmouth University offers a variety of

courses taught outside the classroom. The following policy describes the limits of and

the restrictions for such courses.

An undergraduate student may accumulate no more than fifteen (15) credits of

coursework in which most of the instruction occurs outside the classroom. Such

coursework generally includes independent study, internships (those carrying the 289,

389, or 489 course numbers and those which are taught as internship seminars), service

learning (EX287, 387, or 487) and all cooperative education (those carrying the 288, 388,

and 488 course numbers). Major-specific off-campus laboratory, field experience, and

student teaching courses, for the purposes of this policy, fall into the same category as

regular classroom courses. Online courses also constitute regular classroom courses

for the purposes of this policy.

Students must obtain the necessary permission prior to enrolling in independent study,

internship, service learning, and cooperative education courses. Failure to process the

applications within the required timeframe may impact financial aid status and may

jeopardize participation in Commencement.

5.23 STUDENT CHANGE OF CURRICULUM

Students who wish to change their majors should seek the advice of the chair of the

proposed new department and make themselves familiar with the requirements of the

new major. To make the change, students should complete a “Request to Change

Curriculum” e-FORM, which is available from the student’s WEBstudent account. This

electronic form will be routed to the chair of the new/intended major. Students must

fulfill the requirements of the new major that are in effect at the time of the change of

major. Their general education requirements will remain the same.

Undeclared majors are required to officially declare a major by the end of the sophomore

year.

5.24 SUBSTITUTION OF DEGREE REQUIREMENTS

Students seeking course substitutions or any deviation from the stated requirements of

any degree program should apply for a substitution of requirements through their advisor

to the department chair and school dean.

Students should avoid processing substitution requests close to the time of graduation;

instead, substitutions should be effected as warranted in academic planning sessions with

advisors.

Students may complete an e-FORM, available from their WEBstudent account, to

substitute program requirements. Students seeking course substitutions or any deviation

from their general education requirements should apply for a waiver of undergraduate

general education requirements form, also available on e-FORMS.

5.25 ACADEMIC AUDITS

An official degree audit is the document provided to the student upon application for

graduation. The degree audit is a record of completed requirements, requirements in

progress, and requirements yet to be completed. Unofficial academic audits are available

on-line to students and faculty advisors through WEBstudent and WEBfaculty.

5.26 STUDENT LEAVE OF ABSENCE

Students may apply for leave of absence (LOA) if they intend to be away from the

University for at least one full semester. Leaves of absence allow students to maintain

their curricula of record. Interested students complete a LOA request eFORM. All

applications for leaves of absence must be processed by the conclusion of the course

change (add/drop) period. Students on leave of absence should be aware of time

limitations concerning fulfillment of degree requirements (see graduate or

undergraduate catalog for information).

5.27 ORDERING LIBRARY MATERIALS (PROCEDURES FOR ACQUISITIONS)

Each academic department formulates its own procedures for establishing priorities for

requesting library materials (books, monographs, periodicals, etc.), and faculty

members should become familiar with departmental priorities. Each department

chooses and appoints one of their faculty members to serve as a Faculty Liaison to the

Library. This individual works with the librarian assigned to their department

(https://library.monmouth.edu/main/content/librariansfaculty-liaisons) to

coordinate requests for new materials. Submit requests for materials using the

following methods:

• The Library’s Web-based forms:

 For books: https://library.monmouth.edu/bookrequest/

 For media: https://library.monmouth.edu/mediarequest/

• For databases and periodicals: Contact the librarian assigned to the academic

department.

Faculty members should become familiar with holdings in their subject areas and

should check the computer catalog (HawkFind, https://library.monmouth.edu/main/)

before submitting their requests.

Book requests for purchase during the current fiscal year should be submitted by April

1 for expedient use of allocations, as the ordering, delivery and processing of new books

often take several months. Books included in the bibliographies of course syllabi should

be requested well in advance of teaching the course.

5.28 ORDERING TEXTBOOKS AND DIGITAL MATERIALS

The Higher Education Opportunity Act of 2008 requires that all institutions of higher

learning make available for students at the time of registration a list of required and

recommended course materials, including international standard book numbers

(ISBN) and current retail prices. The University Store therefore will request that to the

maximum extent practicable, faculty submit course material orders to the Store no later

than March prior to the upcoming summer, fall, and spring semesters. The University

Store works with the Registrar’s Office to ensure course information is posted to the

Store adoptions site and available for course material requests in a timely manner.

The U.S. Congress has recognized that there are situations (late added sections, new

faculty hires for sections) that prohibit the complete fulfillment of this requirement. In

addition, the law does not desire that incorrect or inaccurate information be posted. If

the curriculum is being restructured or new course material decisions are being made,

orders should not be placed until you are certain they are accurate.

The law also gives faculty certain rights when considering textbooks. Publishers must

disclose the current net price of the book (price to the institution before any markup)

and all changes to the materials from the prior edition. The University Store has more

information on these aspects of the law; please contact them with any questions.

Placing orders – The University Store maintains a website through which course

material adoptions may be placed. Faculty will be notified via email when the website

is open for adoptions. Registration is required prior to using the website; each academic

department has a unique initial sign-in. We also have tools which can aid and assist in

title research. Faculty are encouraged to contact the University Store Textbook

Department with any questions regarding the ordering process at (732)263-5404 or

bookstore@monmouth.edu

Electronic Books – Under the Higher Education Opportunity Act of 2008, institutions

are

encouraged to offer lower-cost alternatives to traditional textbooks. The University

Store offers

electronic books (“E-books”) although not all titles are available as E-

books.

E-books reside on a students’ laptop hard drive or are available on a web browser;

this will require students to have access to a laptop during classes, a practice which

some faculty may

not encourage. Should faculty prefer that E-books not be offered for

their classes, they should contact the University Store textbook department when

placing their adoptions to have the E-book option deleted from their classes.

SELECTION AND COST OF TEXTBOOKS

Faculty selecting textbooks and course materials for classes should be mindful of the

cost of these materials for our students. In accordance with the Higher Education

Opportunity Act of 2008, textbooks must be identified and ordered (and become part

of our schedule of courses) prior to the beginning of any student registration period.

All textbook adoptions and reading materials must be submitted to the bookstore. If a

class does not require reading materials, please notify the bookstore. Providing this

information not only guarantees that Monmouth University complies with the HEO

Act but it also ensures that books are available for students who can only purchase

from the University bookstore.

It is entirely a faculty member’s decision regarding required texts for their courses.

Below are some options available to faculty to attempt to keep costs low for our

students. Faculty are welcomed to consider these options but are not required to use

them.

As shared in previous years by the course material affordability committee (CMAC),

the SGA polled Monmouth students about the costs of textbooks. In the SGA survey,

78% of students surveyed were either concerned (30.9%) or very concerned (46.7%)

with the costs of textbooks. Students also expressed concern about usage, with 96.7%

of students reporting at least one course where the textbook was not used at all. CMAC

offered these ways to reduce textbook costs:

• Try to use older editions when possible so students can get them used at a

much lower cost. There is also the option of renting or use of eBooks which

cost less.

• Open Educational Resources (OER). Free material written by faculty teaching

the material. These resources can be accessed at

https://www.oercommons.org/.

• There is also an OER library research

guide: https://guides.monmouth.edu/Open_Source.

• Using the Library Reserve. This can be either electronic or hard copy. Speak

with the library for more information or visit

https://library.monmouth.edu/main/content/reserves-0.

• Pearson Ed Inclusive Access

o E-book immediately loaded into course in E-campus

o Average saving of 70% to the student

o Purchase options available

o Information: https://www.pearson.com/us/higher-education/products-

services-institutions/inclusive-access.html

o For more information, contact Liz Berkowitz in the campus bookstore:

eberkowi@monmouth.edu

• Cengage Unlimited Access

o Subscription Service (like Netflix)

o Study guides and other ancillary material also available.

o More information: https://www.cengage.com/unlimited

• McGraw Hill uses inclusive access:

https://www.mheducation.com/highered/inclusive-access.html

• Wiley also uses inclusive access: https://www.wiley.com/college/inclusive-

access/

• Another resource is Flatworld. Their strategy is to be the low cost supplier of

textbooks, with most of their titles between $24.95 and $39.95. This is the

general price for e-book but students can also get a Full Color book for about

$30 more. https://catalog.flatworldknowledge.com/

• OpenStax is a nonprofit educational initiative based at Rice University. They

offer a wide selection of peer-reviewed college textbooks at

https://openstax.org/.

• Finally, the Monmouth bookstore’s website uses a sourcing program called

Verba which shows faculty different print and electronic options for each title

they choose allowing them to see the different pricing levels. Once they choose

their format, the software will rate how cost effective their choice was. Website:

http://mubookstore.monmouth.edu.

5.29 USING CUSTOMIZED COURSE MATERIALS IN THE CLASSROOM

Faculty members who wish to select their own materials and offer a customized course

packet for their students need to be aware that it requires the selection of appropriate

material, contacting appropriate publisher to commence copyright clearance and

publication procedure, and provide the University Store with title, publisher and

pricing information (as well as ISBN, if applicable) as soon as available.

A number of publishers now provide copyright clearance services. The University Store

can provide faculty members with a list of available publishers upon request.

SOURCES OF MATERIAL

The holdings of the Guggenheim Memorial Library or any other library (including

faculty members’ personal libraries) may provide faculty with the inspiration for

specific items they wish to include in a course packet. Course packets by their nature

are not covered under the copyright provisions of “fair use” (they are neither

spontaneously assembled, nor of sufficient brevity to justify the “fair use” designation).

Unless the material is old enough to no longer be covered by copyright, or is in the

public domain, faculty members should expect to pay some kind of royalty payment to

the author, estate, or copyright holder.

The University Store utilizes the services of an outside copyright clearance provider.

The University is charged both a processing fee per citation and the royalties on copies

actually printed and sold. Although the processing charge is nominal, be aware that

combined with the per copy royalty fee, the cost of small orders of course packets can

be prohibitive.

Please follow these procedures if you wish to assemble a course packet:

1. Assemble and make copies of all materials to be included in the packet. The

inclusion of original copies will vastly expedite the clearance process.

2. At least 8 weeks prior to the start of class, bring all materials to the Store, or call the

Store at 732-571-3453 to arrange for the materials to be picked up. Provide the Store

with course number, date of use, and estimated number of copies required.

3. Upon clearance of all articles, the course pack will be released for publication.

Originals are returned to the Store via next day air, and the pack will then be printed

at the Copy Center.

See also section 6.4 “Copyright Policy – Related to Library Use.”

PRICING

Royalty payments are often expensive. Publishers are not uniform in how they calculate

royalty payments—some may charge a flat rate per article, others may charge per page.

All costs of royalties and processing will be passed along in the retail cost of the course

pack, as well as the costs of printing and a Store markup on the printing costs only to

cover store expenses and the costs of any unsold packs.

FURTHER INFORMATION

The University Store has available a publication “Questions and Answers on Copyright

for the Campus Community,” which answers common questions on the “fair use”

doctrine and has been expanded to cover software and internet issues. Faculty

members should call the Store if they would like a copy or have any questions on the

course pack process.

5.30 MASTER COURSE SYLLABUS

Every approved undergraduate and graduate course at Monmouth has a Master Course

Syllabus associated with it. This syllabus was created as part of the course approval

process and serves as the definitive documentation regarding the nature of the course;

faculty preparing to teach a section of the approved course are expected to follow this

document when developing their own class syllabus. Master Course Syllabi are

available from the Department Chair or the Course Information Management (CIM)

system. At a minimum, the Master Course Syllabus should include the following:

MASTER COURSE SYLLABUS OUTLINE

Course Code:

Title:

Catalog Description:

Expanded Course Description (optional):

Class capacity: (include rationale if not the university standard 35.

There is a current

class capacity guide which includes some standards for reduction in class capacity.

)

Rationale (i.e., how course fits into curriculum):

Course Goals and/or Objectives (teacher’s aims – “course will provide ...”):

Assessable learning outcomes (“students will be able to ...”):

Methods of Instruction (as appropriate):

Methods of Evaluation (as appropriate, provide at least a suggested distribution of

points from categories of assignments and assessments on which grade will be based):

e.g.

Two midterm exams 40%

Research paper 10%

Class presentation 20%

Final exam 25%

Class participation 5%

Required Readings (as appropriate):

Sample Schedule (Provide at least a draft outline of course content by week or

designated part of course): e.g.

Part 1 (weeks 1-3)

Introduction to Cell biology and common techniques

Origin of cells, eukaryotes and multicellular organisms

Cell Membranes

Part 2 (weeks 4-6)…etc.

Selected Bibliography (as appropriate, indicating which works are available in the

Guggenheim Memorial Library):

Effective Date of Implementation or Latest Revision:

5.31 APPROVAL PROCESS FOR NEW COURSES

All course proposals should be submitted to the Course Inventory Management (CIM)

System (https://nextcatalog.monmouth.edu/courseadmin/). For information on how

to use the system, use this link:

https://my.monmouth.edu/OfficesServices/registrar/Pages/CourseLeafCIM.aspx?Pag

ePreview=true

The CIM System will ask you to include a Master Course Syllabus (see section 5.28 of

this handbook for guidelines). Additional materials are required for General Education

course proposals.

All proposals must receive endorsement from the academic department and school

dean to be considered for course approval by the Undergraduate Studies Committee or

the Graduate Studies Committee.

Undergraduate Studies Committee - This committee recommends and implements

policies and monitors approved standards and learning outcomes for all undergraduate

academic programs and courses. It evaluates proposals to establish new and modify or

eliminate existing academic programs and reviews all requests for new courses and

course changes.

Graduate Studies Committee - This committee recommends and implements policies

and monitors approved standards and learning outcomes for all graduate academic

programs and courses. It evaluates proposals to establish new or eliminate existing

academic programs and recommends action to the Faculty on such proposals; it

reviews and rules on all requests for new courses, course changes, and modifications of

existing programs.

5.32 APPROVAL PROCESS FOR NEW ACADEMIC PROGRAMS AND SUBSTANTIAL

CHANGES TO EXISTING PROGRAMS

All program proposals should be submitted to the Course Inventory Management

(CIM) System (https://nextcatalog.monmouth.edu/programadmin/). For information

on how to use the system, use this link:

https://my.monmouth.edu/OfficesServices/registrar/Pages/CourseLeafCIM.aspx?Pag

ePreview=true.

The documents describing Monmouth University’s policies and procedures for the

institutional approval of new academic programs or substantial revision of existing

programs are available on the Monmouth University portal under Policies “Academic

Program Changes Guide”. Faculty should contact the Provost’s Office for procedure

details before embarking on new academic initiatives. The “Academic Program

Changes Guide” includes, but is not limited to, the following topics:

• Initiating a new academic program or program option

• Converting an academic program option into a full program

• Change in degree designation

• Program and program option shelving

• Program and program option termination

• Change in nomenclature

• Certificates: initiation of, change in nomenclature, and termination of

• Change in CIP code

• Change in number of credits for a degree program

CHAPTER 6: OTHER POLICIES AND PROCEDURES

6.1 AFFIRMATIVE ACTION/EQUAL OPPORTUNITY POLICY

The Director of the Office of Equity and Diversity is designated as the Equal Employment

Opportunity Coordinator of the Affirmative Action Program for Monmouth University

and is responsible for its implementation, as well as the designated Title IX Coordinator

and ADA/504 Coordinator. Any employee who has a suggestion, problem, or complaint

should feel free to contact the Director at 732-571-7577.

For more information:

www.monmouth.edu/equity-and-diversity/equal-opportunity-harassment-and-

nondiscrimination-statement/

FACULTY SEARCH PROCEDURES

Faculty searches are designed to meet the needs of the University for a faculty strong in

teaching, scholarship, and service, and for a faculty that is diverse. Faculty

appointments are subject to the Policy adopted by the Board of Trustees “to implement

affirmatively equal opportunity to all qualified employees and applicants for

employment without regard to race, creed, color, gender or national origin…”

The Faculty Search Procedures are designed to implement the above Policy by helping

departments obtain a pool of qualified candidates and proposing a process so that this

pool is appropriately reviewed to meet the needs of the University as well as of the

department. Whenever possible, faculty searches should be initiated early in the fall

semester of the academic year to ensure Monmouth University is competitive in hiring

highly qualified candidates.

The Director of the Office of Equity and Diversity consults with the Provost regarding

all faculty recruitment; overseeing the process and providing assistance to help

departments and deans obtain representative applicant pools.

For more information:

https://www.monmouth.edu/equity-and-diversity/documents/faculty-search-

procedures-2010finalrevisedmay2012namechange_5-30-2012.pdf/

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6.2 ETHICAL PRINCIPLES

Monmouth University, as an educational institution and learning community, is based

upon certain core values, including responsible citizenship, integrity, honor,

accountability, mutual respect, leadership, and service. These and other core values

are fundamental to the University community and the ethical standards of the

University and its members. These values, and those set forth in the Monmouth

University Human Relations Philosophy and Policy Statement, form the basis of our

Code of Ethics. It is the responsibility of each individual to protect and support the

University, its community members and its mission as a learning community.

Ethics and integrity are the responsibility of each individual. Therefore, every member

of the faculty and staff, students, and any other person acting on behalf of the University

is responsible for ethical conduct consistent with our Code and Monmouth University’s

policies. University administration, deans, department chairs, and others in

supervisory positions must assume responsibility for ensuring that their conduct, and

the operations for areas which they supervise, complies with this Code. The Monmouth

University Code of Ethics is a statement of our belief in ethical, legal, and professional

behavior in all dealings within and outside of the University.

Faculty should familiarize themselves with our Code of Ethics. This information is

available online www.monmouth.edu/general-counsel/code-of-ethics-students-

employees/) and in the section below.

ETHICAL PRINCIPLES FOR TEACHING

Monmouth University faculty members play a central role in the educational process,

and therefore must address additional ethical considerations in their day-to-day work.

For guidance on these points, the University recommends that faculty consult the

American Association for Higher Education and Accreditation (AAHEA) statement on

Ethical Principles for College and University Teaching.

For more information: www.aahea.org

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CONFLICT OF INTEREST/CODE OF ETHICS

Individual Accountability and Responsibility

Members of the University community are expected to exercise responsibility

appropriate to their position and delegated authority. They are responsible to the

University community for their actions or their decision not to act. Each individual

member is expected to conduct the business of the University in accordance with this

Code of Ethics to best serve the interests of the University.

Employees are responsible for prompt reporting of any violations of this Code, or any

other instances of reasonably suspected fraud or malfeasance through the individual’s

chain of command at the University. Students should report violations of this Code to

the Vice President for Student Life and Leadership Engagement. Violations of the Code

of Ethics may result in termination from the University or student disciplinary action.

If the employee is not comfortable reporting an incident through their supervisor, the

employee should report the matter directly to the Internal Auditor or the Office of the

General Counsel.

No employee or student shall retaliate, in any manner, against an individual who

reports a perceived conflict of interest matter pursuant to this policy. Any employee or

student who makes such a report in bad faith shall be subject to disciplinary action.

Conflicts of Interest

All employees (faculty, administrators, and staff) and students of Monmouth University

have an obligation to avoid activities or situations that may result in a conflict of

interest. Full-time employees are expected to place their primary professional loyalty

with the University. All employees are expected to arrange their outside obligations,

financial interests, and activities so as not to conflict with their commitment to the

University. Employees must not use their official positions to secure unwarranted

privileges or advantages for themselves or others.

Please refer to the Monmouth University Student Code of Conduct for guidance on

student conflicts of interest.

All employees and students have an obligation to examine any situation in which they

may have a conflict of interest and take steps to resolve the conflict. Any employee who

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is concerned that a conflict may exist or how to resolve it should consult with their

department head. Students should consult with the Vice President for Student Life and

Leadership Engagement. Upon determination that a conflict of interest exists,

appropriate action will be taken, through recusal, reassignment, or other means to

resolve the conflict of interest. No action will be taken without the opportunity for the

involved employee or student to be heard with regard to whether a conflict of interest

exists and what action, if any, should be taken.

The potential for a conflict of interest extends across a wide range of activities in the

University. Conflicts of interest which must be avoided by employees and students

include, but are not limited to:

Personal Relationships in the Workplace and Classroom

Members of the same family working in a direct supervisory relationship within the

same department of the University or in a faculty/student relationship.

Consensual, amorous, or sexual relationships (including relationships with students) in

connection with the supervision or evaluation of others, which involve activities or

communications which exceed the recognized boundaries of faculty/student,

coach/athlete, or supervisor/employee relationships.

Employees and students serving upon any committee or group responsible for the

supervision or evaluation of others with whom they have a familial, amorous, or sexual

relationship.

Outside Activities

Volunteer activities (except for professional organizations, conferences, seminars, etc.)

that interfere with commitments to the University or activity that is not authorized by

the University, which explicitly recognizes the employee or student as being an official

representative of the University or that the University endorses as an organization or

activity. This provision shall not be interpreted to restrict an individual employee’s

right, consistent with the University’s mission, to foster the expression of ideas and

debate with regard to issues of concern to the University community.

Partisan political activity prohibited by federal and state law, regulations, or by

University policy, when on University property, during working hours, or using

University resources or the University name.

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Outside business conducted during working hours, using the University resources

(including but not limited to, equipment, computers, supplies, or other similar

property) or name (except for professional activities which increase job skills and are of

direct benefit to the University). (Refer to the Monmouth University Faculty

Association Agreement for policy on consulting, and the Non-Academic Employee

Handbook, for policy on consulting/outside employment).

Outside businesses owned by an employee that directly compete with the University,

sell goods or services to the University, or receive funding from the University. (Refer

to the conflict of interest statement in the University Purchasing Manual and the Policy

on Conflict of Interest in Sponsored Research).

For the purposes of this section, the term “working hours” shall be interpreted to mean

the hours an employee is required or expected to be performing their University duties

and responsibilities in accordance with their status as faculty, administrator, or staff

member.

Purchasing and Contracts

Negotiation, authorization, or execution of purchasing agreements or other types of

contracts with the University in situations where the individual has a direct or indirect

financial or other interest or the acceptance of gifts, favors, or other things of value from

vendors or contractors. (Refer to the conflict of interest statement in the University

Purchasing Manual).

Fundraising

Acceptance of gifts from donors under circumstances in which an employee or others

on their behalf will personally benefit from the gift. (Refer to the Office of University

Advancement Policies and Procedures Manual for Development Activities). This policy

shall not prohibit employees from applying for and receiving grant funds that are

connected with academic scholarship or official University activities.

Attendance at Vendor Sponsored Events

Employees of the University shall not attend any event, function, conference, or other

activity for which their expenses or costs (including items such as transportation,

lodging, and food) are paid for or provided, in whole or in part, by a vendor doing

business with the University, or actively seeking business with the University, under

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circumstances whereby it would be a conflict of interest, or create an appearance of

impropriety, for the employee to attend the event, function, conference, or other

activity. In determining the propriety of attending any event, function, conference, or

other activity under this policy, the following factors shall be considered:

• The identity of the employee and the nature of the employee’s responsibility for

dealing with the vendor, including whether the employee has primary responsibility

for the selection of the vendor and supervision of the vendor’s activities on behalf of

the University.

• The nature and value of the benefits that are to be provided by the vendor.

• Whether the vendor is currently seeking, or will in the near future be seeking, an

initial contractual relationship or a renewal of its contractual relationship with the

University.

• Whether an issue currently exists with regard to a vendor’s services to the University

where it might be perceived that the vendor’s actions are an attempt to influence a

determination on that issue.

The prohibitions set forth in this policy shall also apply to members of the employee’s

family or other individuals receiving such benefit from a vendor due to their

relationship with the employee.

Individual employees receiving an invitation from a University vendor or from a vendor

actively seeking to do business with the University for any benefit described in this

policy shall review the circumstances of the invitation with the University’s Vice

President and General Counsel prior to acceptance of any invitation.

It is not the intent of this policy to prohibit the receipt of occasional gifts of nominal

value or occasional meals paid for by a vendor. It is also not the intent of this policy to

prohibit the receipt of benefits from a vendor when the acceptance of such benefits

would not create a conflict of interest or an appearance of impropriety. Employees are

encouraged to seek advice from the Office of the General Counsel over whether the

value of a gift received qualifies as nominal.

Compliance with Applicable Laws and Regulations

Institutions of higher education are subject to many of the same laws and regulations

as other businesses. There are also additional requirements unique to higher education.

Members of the University community should become familiar with the laws and

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regulations that affect their areas of responsibility. Many but not all legal requirements

are detailed in University policies. Failure to comply may have serious adverse

consequences both for individuals and for the University in terms of reputation,

finances, and the health and safety of the University community. University business is

to be conducted in conformance with legal requirements. Members of the University

community who have a question regarding the interpretation of legal requirements

should contact the Office of the General Counsel.

Compliance with University Policies and Procedures

Monmouth University policies and procedures are designed to inform employees

about responsibilities, to set minimum standards, and to give the University

community notice of expectations. Members of the University community are

expected to transact all University business in compliance with policies and procedures

and have an obligation to become familiar with those that affect their areas of

responsibilities. Members of the University community are expected to seek

clarification from the Office of the General Counsel or other appropriate office on a

policy or procedure that they find to be unclear, outdated, or in conflict with the

mission of the University.

Financial Reporting

All University accounting and financial records, tax reports, expense reports, time

sheets, and other documents, including those submitted to government agencies, must

be accurate, clear, and complete. All published financial reports must make full, fair,

accurate, and timely disclosures as required under generally accepted accounting

principles. Additionally, employees are responsible for reporting to management any

known instances of fraudulent or misleading reporting information.

Internal Control

Internal controls are the processes used to help ensure that the University’s business is

carried out in accordance with this Code of Ethics, University policies and procedures,

applicable laws and regulations, and best business practices. They help to promote

efficient operations, accurate financial reporting, protection of assets, and responsible

fiscal management. All members of the University community are responsible for

internal controls. Each business unit or department head is specifically responsible for

ensuring that internal controls are established, properly documented, and maintained

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for activities within their jurisdiction. Any individual entrusted with funds is

responsible for ensuring that adequate internal controls exist over the use and

accountability of such funds.

6.3 UNIVERSITY MARKETING & COMMUNICATIONS

The Office of University Marketing & Communications coordinates University-wide

activities in marketing and brand identity, media relations, web, social media, and other

internal and external communications processes.

Marketing & Brand Identity: The Associate Vice President, University Marketing &

Communications (732-263-5690), is responsible for developing and implementing

integrated communication and marketing strategies to advance the academic mission,

contribute to enrollment and advancement goals, and enhance the University’s overall

national and international reputation. Responsibilities include branding and creative

strategy, advertising, media relations, university publications, digital marketing

communications, the University website, social media, enrollment marketing collateral,

and implementing market research and strategies.

In collaboration with the Associate Vice President, University Marketing &

Communications, the Director of Marketing leads in developing, managing, and

executing the University’s strategic marketing plan, campaigns, and related initiatives to

position the University, support enrollment goals, and advance the institution. The

Director of Marketing serves as the point of contact for all marketing requests from

campus partners.

The Art Director manages the strategic creative development in support of these

objectives. Aided by a team of specialists in the areas of marketing, writing, web

design/development, graphic design, photography/videography and social media, the Art

Director is responsible for the coordination of the production of branding and marketing

campaigns, undergraduate and graduate recruitment materials, catalogs, student

handbooks, promotional pieces, direct mail materials, and other publications that

support the President’s Office and Divisions of Academic Affairs, Student Life and

Leadership Engagement, Enrollment Management, University Advancement, as well as

others. In addition, the Art Director coordinates with the Director, Digital

Communications on the content and design of the University web pages.

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The Creative Project Manager coordinates the production of print and electronic

collateral that supports brand and recruitment marketing, University communications,

and general operations of the University, as directed. The Creative Project Manager also

serves as the main contact for logo usage requests that cannot be fulfilled by visiting

monmouth.edu/brand.

The Director of Digital Engagement and Social Media manages social media platforms

such as the University Facebook, Twitter, Instagram, Snapchat, Tik Tok accounts. To

submit an event or story for Social Media, please email the details to (VACANT) or contact

the Social Media Coordinator (VACANT).

The University Photographer supports marketing and communications with

photography and videography services. To submit a request for photography or

videography services, please complete the Request_for_Photographic_Services form

located on the MU website.

The Office of University Marketing & Communications produces all of its work on an

annual schedule and budget. The comprehensive publications/communications plan

schedules design, printing, reprinting, and Web design on an annual or semi-annual

timeline. As new pieces are planned or existing publications are scheduled to be revised,

this office will contact the appropriate faculty member inviting them to participate in an

interview for new material, update existing pieces with current information, or write a

rough draft of the text. All faculty members requesting new printed materials (or for

reprinting as a result of changes in curricula and policies) should contact the Creative

Project Manager (732-263-5661). This ensures timely production, contributes to cost

savings, helps guarantee uniformity of design and production standards, and fosters the

maintenance of an appropriate institutional image. We encourage faculty to provide as

much advance notice of future publication requests as possible. Several hundred

publications are printed annually by this office for the University.

Website: The Director, Digital Communications (732-263-5337) is responsible for

developing and sustaining the University’s brand across multiple platforms, including

the university’s website and email properties. For departments with content managers,

submit all new or changed content items to the content manager. For those

departments without a dedicated content manager, please submit any content

additions or edits to ask_webmaster@monmouth.edu .

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Media Relations: The Associate Vice President, University Marketing &

Communications (732-887-2920) acts as primary liaison between members of the

University community and the news media. The Associate Vice President, University

Marketing & Communications is familiar with deadline requirements and prevailing

standards of style and format. The Associate Vice President, University Marketing &

Communications , therefore, is a valuable resource on how best to publicize upcoming

events and achieve maximum news coverage of events as they occur.

Faculty members should channel all publicity requests and news release suggestions

through the Associate Vice President, University Marketing & Communications, who

maintains up-to-date contact files on all major online, radio, television, newspaper, and

magazine outlets in the region and nation. Please provide a minimum of one month’s

notice to ensure timely preparation and distribution of news releases and requests for

coverage. Please notify the Associate Vice President, University Marketing &

Communications of any direct media inquiries or interview requests. Under normal

circumstances, this prevents needless duplication of effort on the part of faculty, staff,

and media personnel.

The Associate Vice President, University Marketing & Communications also manages

the Speakers Bureau and Expert Guide pages on the University website. Please contact

this office at 732-263-5690 to submit any content changes to these listings.

Crisis and Issues Management: In the event of an accident, incident, or controversy, the

Associate Vice President of University Marketing & Communications (732-887-2920),

working with the Crisis Management Team, can coordinate a timely, consistent,

institutional response to ensure compliance with information release policies.

University Publications: The Managing Editor, University Publications (732-263-5592)

edits

Monmouth

magazine and other University external publications and

communications.

Please contact the Editor regarding innovative programs, teaching methods, research

proposals, special projects or personal achievements that would be of interest to a

broader audience of alumni and friends of the University.

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6.4 COPYRIGHT POLICY – RELATED TO LIBRARY USE

The Monmouth University community adheres to the requirements of the United States

“Copyright Act”). In addition, Monmouth University adheres to the restrictions governing

the reproduction of software. The University also ensures that the copying of materials

under fair use provisions of the Copyright Act is not exceeded. The main guidelines for

compliance with the Copyright Act are as follows:

• Uncopyrighted materials may be copied freely and without restriction. Prior to March

1, 1989, a copyright notice was generally required on any work to be copyright

protected. Because a copyright notice is not required for copyright protection of works

published on or after March 1, 1989, most works (except those authored by the US

Government) should be presumed to be copyright protected. Occasionally, but not

often, the copyright holder of a work will indicate that they intend the work to be in the

public domain.

• Copying of copyrighted software may occur without the copyright owner’s

permission only in accordance with the Copyright Act. The Copyright Act (Section

117) permits the making of a single archival back-up copy. Some software licenses

may grant “permission” to make copies of the software in excess of the single

archival copy permitted by the Copyright Act. Before you copy, check to find out

what is permitted in the license. Also, faculty, staff, and students may not use

unauthorized copies of software on computers owned by or housed at Monmouth

University.

• Copyrighted materials may be copied without the copyright owner’s permission

where such copying constitutes “fair use” under the Copyright Act. The specific fair

use criteria supported by the United States Congress have been set out in a brochure

published by the National Association of College Stores, Inc. and the Association of

American Publishers. They are included at the end of this policy.

• In cases where copying of copyrighted materials extends beyond what is either

permitted by license (in the case of software) or fair use, permission to copy should be

obtained from the copyright holder.

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• Faculty or staff members shall be held personally responsible for their defense of an

action for copyright infringement which contradicts Monmouth University’s

Compliance Policy.

• Notice concerning Monmouth University’s adherence to copyright shall be posted

and distributed widely, and posted at all photocopying stations which may be used for

reproducing copyrighted materials, e.g., departmental and library photocopy

machines, and near computers used for reproducing copyrighted software.

CLASSROOM COPYING GUIDELINES FOR BOOKS AND PERIODICALS

Agreement on Guidelines for Classroom Copying in Not-For-Profit Educational

Institutions with Respect to Books and Periodicals

MULTIPLE COPIES FOR CLASSROOM USE:

Multiple copies (not to exceed in any event more than one copy per pupil in a course) may

be made by or for the teacher giving the course for classroom use or discussion provided

that:

A. The copying meets the test of brevity and spontaneity as defined below; and,

B. Meets the cumulative effect test as defined below; and,

C. Each copy includes a notice of copyright.

DEFINITIONS:

Brevity:

i. Poetry: (a) A complete poem if less than 250 words and if printed on not more than two

pages or (b) from a longer poem, an excerpt of not more than 250 words.

ii. Prose: (a) Either a complete article, story or essay of less than 2,500 words, or (b) an

excerpt from any prose work of not more than 1,000 words or 10% of the work, whichever

is less, but in any event a minimum of 500 words.

(Each of numerical limits stated in “i” and “ii” above may be expanded to permit the

completion of an unfinished line of a poem or of an unfinished prose paragraph.)

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iii. Illustration: One chart, graph, diagram, drawing, cartoon or picture per book or per

periodical issue.

iv. “Special” works: Certain works in poetry, prose or in “poetic prose” which often

combine language with illustrations and which are intended sometimes for children and

at other times for a more general audience fall short of 2,500 words in their entirety.

Paragraph “I” above notwithstanding such “special works” may not be reproduced in their

entirety; however, an excerpt comprising not more than two of the published pages of

such special work and containing not more than 10% of the words found in the text thereof

may be reproduced.

Spontaneity:

i. The copying is at the instance and inspiration of the individual teacher, and

ii. The inspiration and decision to use the work and the moment of its use for maximum

teaching effectiveness are so close in time that it would be unreasonable to expect a timely

reply to a request for permission.

Cumulative Effect:

i. The copying of the material is for only one course in the school in which the copies are

made.

ii. Not more than one short poem, article, story, essay or two excerpts may be copied from

neither the same author, nor more than three from the same collective work or periodical

volume during one class term.

iii. Not more than nine instances of such multiple copying shall be made for any one

course during the same quarter or semester.

(The limitations stated in “ii” and “iii” above shall not apply to current news periodicals

and newspapers and current news sections of other periodicals.)

PROHIBITIONS:

Notwithstanding any of the above, the following shall be prohibited:

A. Copying shall not be used to create or to replace or substitute for anthologies,

compilations, or collective works. Such replacement or substitution may occur

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whether copies of various works or excerpts there from are accumulated or are

reproduced and used separately.

B. There shall be no copying of or from works intended to be “consumable” in the course

of study or teaching. These include workbooks, exercises, standardized tests and test

booklets and answer sheets and like consumable material.

C. Copying shall not:

1. Substitute for the purchase of books, publisher’s reprints or periodicals;

2. Be directed by higher authority;

3. Be repeated with respect to the same item by the same teacher from term to term.

D. No charge shall be made to the student.

Additional help can be found on the Library website page titled: A Faculty Guide to Library

Reserves https://library.monmouth.edu/policies/a-faculty-guide-to-library-reserves/

6.5 DRUG FREE WORKPLACE ACT OF 1988

Monmouth University desires a healthy, drug-free environment for all of its employees.

As such, the University takes a firm stand of non-tolerance for the use of illicit drugs and

the abuse of alcohol for all employees. Employees are expected to adhere to the

University’s rules and regulations. Those employees who disregard University policies

and/or Federal Laws and/or New Jersey State laws will be subject to sanctions and

penalties.

Applies to: All Monmouth University employees including employees working under

Federal Grants and Programs

Distribution: In compliance with Federal law, each employee will receive a copy of this

policy annually. New employees will be given a copy of the policy during orientation.

For more information:

www.monmouth.edu/resources/general_counsel/drug_free_workplace.asp

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6.6 EMERGENCY PROCEDURES AND CLOSING

In an effort to keep all members of the Monmouth University community apprised of

the latest school closings and important information, community members are

required to visit notify.monmouth.edu and register for Monmouth University

Emergency Notification System. This service allows the University to send emergency

alerts to students, faculty, and staff. You can receive these alerts on your mobile and

home telephones. Communication during crisis situations is an important part of the

University’s response to emergency situations. It is key to the health and safety of the

campus community that they be notified of important information in as timely a

manner as possible. It is also important to note that our communication system may be

redundant, as any one system may be compromised due to weather, malicious intent,

or normal wear and tear. Communication between police dispatch, the campus

community, and first responders is a key to the successful resolution of any incident or

emergency on or near the campus. We ask that you review and familiarize yourself with

these systems. Please also note the important requirement to sign up for Monmouth

University Emergency Notification System, since this is our primary emergency

notification resource. It is only with knowledge of the emergency communication

system that you can take advantage of it in time of need.

ADDITIONAL NOTIFICATION METHODS

Classroom Notification

All classrooms are equipped with phones that can be simultaneously contacted by the

University police. These phones will be utilized to give emergency information and

directions/instructions during an emergency.

Monmouth University Voicemail

Enables students, faculty, and staff to receive alerts via University phone.

Monmouth University Email

Enables students, faculty, and staff to receive alerts via University email.

Monmouth University Website

Allows students, faculty, and staff to receive emergency information on the University

website and social media sites.

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Social Media Outlets

Enables students, faculty, and staff to receive alerts via social media. (Twitter,

Instagram, and Facebook).

EMERGENCY HOTLINE

732-263-5900

Police Unit PA Systems

Enables students, faculty, and staff to receive alerts via police department vehicles.

Electronic Sign (Larchwood Entrance)

Enables students, faculty, and staff to receive alerts via electronic sign when entering

the nonresident lot.

Electronic Sign (Norwood Entrance)

Enables students, faculty, and staff to receive alerts via sign on Norwood Avenue.

Electronic Sign (Quad by Student Underpass)

Electronic sign display board allows students, faculty, and staff to receive alerts via

electronic sign when entering/exiting underpass.

Electronic Sign (Woods Theatre-Cedar Ave)

Enables students, faculty, and staff to receive alerts via sign on Cedar Avenue.

NOTE: For any emergency or weather-related information, call the Monmouth

University Emergency Hotline at 732-263-5900. The University tests all its emergency

notification and response procedures on a regular basis through scenario-based

exercises, tabletops, and simple equipment operability checks.

Emergency Action Plan

I. POLICY

A. This plan has been developed to comply with the OSHA Hazardous Waste

Operations and Emergency Response Rule, as set forth in OSHA 29 C.F.R.

1910.120 (q), and 1910.38(a). This plan is designed to minimize hazards to

workers at Monmouth University (the “University”). In the event of a fire,

chemical spill, or other incident, University employees shall follow the

procedures below, evacuate from the danger area, and are not permitted to assist

in handling the emergency except as specified in this and referenced plans.

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PLEASE NOTE: This policy applies to all segments of the University except Monmouth

Park Corporate Center (“MPCC”). In the event of an emergency at the MPCC, dial 911.

On campus, contact MUPD at ext. 4444 (732-571-4444).

B. This plan applies to:

1. Fire emergencies;

2. Natural gas leaks;

3. Bomb threats and suspicious letters or packages;

4. Chemical exposures and spill procedures;

5. Accidents and first aid

6. Maintenance emergencies; and

7. Research animal on campus

C. Fire Emergencies

1. The University Fire Evacuation Policy outlines the procedure to be

followed to evacuate students and employees from a campus building in

the event of an emergency.

2. The Monmouth University Police Department (MUPD) must be notified

immediately of such situations at ext. 4444 (732-571-4444)

3. MUPD shall notify the local fire department of the emergency

4. The Fire Evacuation Policy, at a minimum, shall include the elements

listed at OSHA 1910.38 (a) and (b), and shall be reviewed annually and

updated as necessary.

For more information, see the Monmouth University’s Guide for a Safe Campus.

FIRE EVACUATION

I. POLICY STATEMENT:

A. Employees are not required to fight fires and should evacuate the building they

occupy immediately in the event of a fire. The University Police Department has

primary responsibility for managing fire emergencies (until relieved by

applicable fire department personnel) and must be notified immediately of such

situations at their emergency number, ext. 4444, or if dialing from off campus,

732-571-4444. Employees may use fire extinguishers to fight small, incipient-

stage fires (no larger than a wastepaper basket) only if they have been trained in

the proper use of a fire extinguisher and are confident in their ability to cope with

the hazards of a fire. In such cases, fire-fighting efforts must be terminated when

it becomes obvious that there is danger of harm from smoke, heat, or flames.

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II. EMERGENCY COORDINATORS:

A. Each University department head must maintain a current copy of the Fire

Evacuation Policy and Procedures and review the contents of this document with

all employees in the department.

B. In addition, the Director of Compliance/Risk Manager must appoint at least two

Emergency Coordinators for each building or group of buildings on campus. One

of the Emergency Coordinators will serve as the primary emergency contact and

the other(s) will serve as the back-up coordinator(s). All assigned emergency

coordinators will be provided the same information and training.

C. A plaque or poster listing the emergency coordinators or each area of the building

must be displayed in each department.

D. Emergency Coordinators shall receive annual training about their

responsibilities that shall cover the following tasks:

1. Assist in the safe and orderly evacuation of the occupants of the building;

2. Serve as the first point of contact for questions about the emergency

evacuation procedures;

3. Ensure that a Fire Evacuation Information Plaque is posted inside every

classroom and/or office, on the left side of the door jamb approximately 5

feet from the floor and at the point of exit from each floor(s) of the building

within each coordinator’s area of responsibility;

4. Receive training on the use of fire extinguishers on a voluntary basis;

5. Have thorough knowledge of the assembly area for each coordinator’s

building and assisting supervisors in accounting for all personnel at the

assembly point;

6. Notify emergency personnel of anyone requiring evacuation assistance;

7. Assist emergency personnel as needed; and

8. Maintain and update the Fire Evacuation Information Plaque, as required,

and ensure that the poster is mounted appropriately in accordance with

item #3 of this paragraph.

E. The Vice President for Administrative Services, Director of Compliance/Risk

Manager, and Chief of Police shall maintain a current list of building Emergency

Coordinators.

III. REPORTING FIRE AND EMERGENCIES:

A. If a fire is discovered, activate the nearest fire alarm and call the University Police

Department at ext. 4444.

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1. Give your name, the location of the emergency, and the nature of the

emergency.

2. If the fire alarm does not work, or the building is not equipped with one,

dial ext. 4444 and notify occupants verbally of the emergency and the need

to evacuate.

3. You should only attempt to put out the fire if you have been trained and

are comfortable with using a fire extinguisher; otherwise, immediately

evacuate the building.

4. Hazardous equipment or processes should be shut down before leaving

unless doing so presents a greater hazard.

5. Remember to close all doors when leaving as long as conditions permit.

IV. EVACUATION PROCEDURES:

A. Evacuate via the nearest stairwell or street-level exit.

B. Do not use elevators.

C. Each University building has a predesignated assembly point.

D. After you have left the building, go to the predesignated assembly point and

remain there. At the assembly point, supervisors will account for all personnel

and report any that are unaccounted for to the University Police.

E. During an emergency, students and visitors who may not be familiar with this

plan must be informed by faculty or department personnel of the requirement

to evacuate.

F. Special attention should also be given to any person requiring assistance

because of a disability, especially those who are visitors or unfamiliar with the

building.

1. People requiring evacuation assistance should proceed to the nearest

stairwell and position themselves to the side of the stairwell. The

presence and location of these individuals should be reported to the

emergency responders or University Police (ext. 4444).

2. Emergency personnel will attend to their evacuation.

3. In the unlikely event that a person needing evacuation assistance must

be evacuated before emergency personnel arrive, the person shall be

asked to instruct as to the safest method of evacuation for him or her.

G. No one is permitted to reenter any building until the ranking police officer or

commander on the scene has given the “all clear” message.

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V. TRAINING:

A. Each department head is responsible for training its employees on all elements

of this Emergency Action Plan and Fire Evacuation Policy.

B. New employees will be provided instruction on where to obtain this document

and given the Fire Evacuation Factsheet attached to this policy during initial

training by the Office of Compliance when first assigned to the department.

C. Additional training is necessary when an employee’s responsibilities under the

plan change or when there are changes to the plan. Additional training is

available upon request from the Office of Compliance

(compliance@monmouth.edu).

For more information, see the Monmouth University’s Guide for a Safe Campus.

6.7 EXIT INTERVIEW PROCEDURES

Faculty who resign from Monmouth University should give ample notification. Those

who resign and those whose contracts are not renewed are required to complete the

Faculty Check-out Sheet available from the Provost's Office. A Benefit Information Exit

interview will be sent to the faculty member by the Office of Human Resources.

6.8 FACILITIES USE

All room reservations for programs co-sponsored with external groups must be

arranged through

Conference Services and Special Events.

Campus facilities are

primarily for the use of the University community. We welcome external groups on

campus for conferences, symposia and forums but require that these external groups

using campus facilities pay appropriate fees unless the focus of the event is directed to

the campus community.

If you are co-sponsoring an event with an outside group that is non-profit and directed

primarily towards the University community (over 50% of attendees are from MU or the

meeting’s agenda is set by MU), you will need to submit a co-sponsorship form signed

by your department chair. If the program you are sponsoring is directed primarily

toward the outside, or if it is a for-profit event, fees will be charged unless they are

waived. If you are requesting a fee waiver, please attach a rationale with the form.

Waivers must be approved by the appropriate area vice president or Cabinet Officer.

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All co-sponsored events must adhere to the “rules and regulations” for use of facilities

established by the Board of Trustees. (Copies are available in

Conference Services and

Special Events

). Monmouth University encourages full debate on public issues, but

please be aware that as a tax-exempt institution the University cannot champion a

particular candidate for office or a particular party platform.

For more information: www.monmouth.edu/eventservices

6.9 FACULTY IDENTIFICATION CARDS

Identification cards are processed by the University Police for all full-time and part-

time faculty members. Upon the completion of all required paperwork, your photo

identification cards can be obtained at the Monmouth University Police Department in

the Traffic Office. Traffic Office hours are posted on the University Police webpage

(/www.monmouth.edu/mupd/safety-security/photo-ids/). The identification card is

needed to check materials out of the Library as well as access to the full-time faculty

parking lot and recreational facilities.

Should a level 4 security alert be declared at the University, an identification card will

be required to enter campus. Faculty should be able to produce their ID card whenever

requested while on campus.

6.10 GRANTS AT MONMOUTH UNIVERSITY

Monmouth University is committed to building an academic culture that creates

leaders who have the intellectual, social, and professional skills necessary to work

toward the realization of goals without distraction or hesitation. In terms of grants and

sponsored programs, this philosophy is demonstrated in a desire to maximize

University support for excellence in teaching and scholarship through externally

supported research and programs. Monmouth University strongly asserts that

sponsored programs are desirable and enhance the institution’s standing and mission.

Research and program funding increase the institution’s status and prestige, attracts

better quality faculty and students, enhances our training of future scientists and

teachers, allows us to upgrade programs and build our infrastructure, and enhances the

quality of service to country, state, and community. From a faculty member’s

perspective, increased sponsored program activity can lead to knowledge generation

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and expansion, publications, career advancement, and enhanced public service and

educational opportunities for our students.

Note that “successful application and receipt of externally funded grant awards for

scholarly activities” falls under the definition of scholarship in the MU-FAMCO

Agreement

See www.monmouth.edu/faculty-and-staff/office-of-grants-and-contracts/policies-

and-procedures/

6.11 PERSONAL INFORMATION CHANGES

It is the responsibility of faculty to immediately inform the Office of Human Resources in

writing of any changes which may affect personal status or that of your benefits, i.e.,

change of name, address, marital status, number of dependents, , withholding

exemptions, and home telephone numbers. Failure to make proper notification may

result in unnecessary University expenditures for employee benefits. The employee will

be responsible for reimbursing the University for such unnecessary expenditures. Forms

to report changes may be obtained in the Office of Human Resources or on the myMU

portal. Employees may complete a change of address or telephone number by accessing

the employee payroll system (UKG Pro) and using the employee self-service options to

make these type of changes.

6.12 PURCHASING POLICY

FUNCTIONS AND AUTHORITY

The Director of Purchasing is the authorized agent for the University in the procurement

of goods and services. To fulfill its mission, the Purchasing Department develops and

maintains reliable sources of supply, obtains competitive bids, negotiates major

contracts, consolidates University purchases, and awards all relevant purchase orders. It

also creates and ensures standards of quality, safety, and compatibility, and acts as the

University’s designated agent as delegated by the President of the University and Trustees

for the commitment of resources.

UNAUTHORIZED PURCHASES

Individual employees and students of Monmouth University do not have the authority to

enter into purchase contracts or otherwise obligate the University. An exception to this

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would be the use of the Quick Order Form for items costing up to $200 and picked up the

same day. Another exception would be use of the Monmouth University Purchasing Card

by employees. The Purchasing Card Program has been established to provide a

convenient means by which to make small dollar purchases. A Purchasing Card is a

charge card issued to an employee for the purpose of making authorized purchases of less

than $1,000. Any obligation entered into without the proper authorization may be

considered a personal obligation of the individual with that vendor. Purchases for

personal use or benefit are a personal obligation.

UNAUTHORIZED SIGNING OF CONTRACTS

Individual employees and students of Monmouth University are not authorized to sign

contracts on behalf of the University, including those for professional and consulting

services, insurance, construction, performing arts and lectures, facilities and equipment

rental, grants and loan agreements. A Board of Trustees resolution dated 2/2/94

designates the authority for signing contracts to the President. The Vice President for

Finance has the authority to sign contracts as well, and in the President’s absence, grant

documents. The Vice President for Student Life and Leadership Engagement is

authorized to sign contracts with performers appearing on campus.

The By-laws of the University state that the President may designate signing authority to

other Officers of the University. A list of the type of contracts signed by each Officer and

the dollar level authorized is to be approved by the President and maintained on file in the

President’s office. It is the responsibility of individual Officers to update these lists as new

contract situations arise.

Original contracts are to be maintained on file in a central location designated by the

President. Contracts involving payment of $250,000 or more require Board of Trustee or

Executive Committee approval. All University contracts are to be reviewed by the General

Counsel office prior to signing.

CONFLICT OF INTEREST

All purchasing activity is to be conducted in accordance with the University’s Code of

Ethics with respect to conflicts of interest.

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PROCEDURES AND FORM USE

For Procedures and Form Use, please refer to the Purchasing Manual on the University’s

website: https://www.monmouth.edu/division-of-finance/documents/purchasing-

manual.pdf/

6.13 DISCRIMINATION AND HARASSMENT POLICY AND PROCEDURES

Monmouth University, consistent with its Human Relations Philosophy and Policy

Statement, sets forth the policy regarding discrimination and harassment. The University,

in accordance with federal and state regulations, will attempt to protect the rights of its

faculty, non-faculty employees, and students to work and study in an environment free

from all forms of discrimination and harassment.

For more information: www.monmouth.edu/equity-and-diversity/discrimination-and-

harassment/

See also the Student Handbook: www.monmouth.edu/student-handbook/

6.14 SMOKING POLICY

1. Smoking is permitted on the ground of the campus; however, smokers must be

at least 25 feet away from building entrances or air intake systems. Smoking

inside campus buildings is not permitted.

2. The University urges due consideration for others and compliance with safety

measures while smoking.

3. Outside groups who utilize University facilities are required to comply with this

policy.

4. Individuals wishing to smoke are required to stand at least 25 feet from the

building entrance and are required to utilize appropriate receptacles to discard

cigarettes.

5. Smoking, for purposes of this policy, shall be defined as the burning of, inhaling

from, exhaling the smoke from, or the possession of a lighted cigar, pipe, or any

other matter or substance that contains tobacco or any other matter that can be

smoked, or the inhaling or exhaling of smoke or vapor from a hookah or an

electronic smoking device (e-cigarette).

6. Appropriate disciplinary action will be taken against individuals who do not

comply with this policy.

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CHAPTER 7: HUMAN RESOURCES INFORMATION

7.1 SALARY AND PAY CHECKS

General salary information is addressed in the MU-FAMCO

Agreement

Paychecks for all employees are distributed bi-weekly on alternate Thursdays. Faculty

wishing to have their salaries spread over twelve months may arrange to do so by signing

a promissory note with the Payroll Department (x3469). Certain positions may not qualify

for this option. You may add or change direct deposit options for your pay by accessing

the self service options in the employee payroll system (UKG Pro).

7.2 FRINGE BENEFITS

ACTS AND LIMITATIONS

EMPLOYEE RETIREMENT AND INCOME SECURITY ACT (ERISA):

Monmouth University complies with the regulations set forth by the Employee

Retirement and Income Security Act of 1974, commonly referred to by its initials - ERISA.

This law was enacted to protect the interest of workers in pension and welfare benefit

plans. These benefits are further described below.

CONSOLIDATED OMNIBUS BUDGET RECONCILIATION ACT OF 1985 (COBRA):

Monmouth University abides by the requirements as set forth in the Consolidated

Omnibus Budget Reconciliation Act of 1985 ("COBRA"). COBRA requires that employees

and their qualified dependents covered under health and dental insurance programs be

given the opportunity to elect to continue their coverage under the plan if their coverage

would otherwise end because of a qualifying event. Qualifying events include termination

(other than for gross misconduct), death, divorce, reduction in work hours, the

employee's entitlement to Medicare coverage (but not the spouse or dependents), or a

dependent child ceasing to be a dependent child under the terms of the plan.

Employees are required to advise the Office of Human Resources in writing within 30 days

if a qualifying event (those described above) occurs.

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LIMITATIONS APPLICABLE TO ALL BENEFITS:

THE SOLE RESPONSIBILITY OF THE UNIVERSITY IS TO PAY THE PREMIUMS OR

PORTIONS THEREOF AS SET FORTH FOR THE BENEFITS DESCRIBED IN THIS

SECTION. ANY AND ALL CLAIMS FOR BENEFITS ELIGIBILITY AND/OR OTHER

CONDITIONS SHALL BE AS SET FORTH IN THE POLICY OR POLICIES OF INSURANCE

AFFORDING THE BENEFITS. THE TERMS AND CONDITIONS OF SAID POLICY OR

POLICIES SHALL GOVERN AND CONTROL ALL QUESTIONS OR CLAIMS ARISING

HEREUNDER.

ABSENCES DUE TO ILLNESS, TEMPORARY AND LONG-TERM DISABILITY

The Office of Human Resources must be notified of any absences beyond three (3) days

so that the University can comply with State and Federal Regulations.

Monmouth University provides employees with Temporary Disability Insurance, through

an approved private plan underwritten by the Metropolitan Life Insurance Company. The

University has a private temporary insurance plan and does not participate in the State of

New Jersey's temporary disability program.

Faculty members who become temporarily disabled must notify the Department Chair,

School Dean, Provost, and the Office of Human Resources. Claim forms will be sent to the

faculty members by the Office of Human Resources and once completed must be returned

to the Office of Human Resources for processing.

Coverage begins the first day for accidents and on the eighth day for illness. The

compensation of a sick or disabled faculty member who has served at least one full

academic year at Monmouth University is maintained by the University up to one half of

a faculty member’s base salary, payable over a six month period (or prorated if the faculty

member’s salary is payable over twenty-two pay periods), at which time the sick or

disabled faculty member may be eligible for coverage by the then applicable Total

Disability Insurance Policy. The sick or disabled faculty member who is eligible for this

compensation must apply for temporary disability benefits through the University’s

private insurer and return these payments to the University during this paid leave by

endorsing such payments to the University. Such faculty members must also sign an

Agreement for Salary Continuation with the Office of Human Resources in order to

maintain their pay during this period. Coverage of the sick or disabled faculty member’s

classes and other obligations is done voluntarily by departmental colleagues, for a period

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of up to two weeks after which an appropriate substitute shall be arranged for unless all

missed work is to be made up by the faculty member on return. This provision represents

the only sick time coverage provided for sick or disabled faculty members. Before an

employee returns to normal job duties, a release from the attending physician must be

presented to the Office of Human Resources. An employee is expected to report to work

on the date specified in the physician's release.

Regarding long-term disability, Monmouth University provides insurance for faculty at

no cost to the individual after twelve (12) months of full-time continuous service. Further

information regarding long-term disability may be obtained in the Office of Human

Resources.

ADULT CHILD UP TO AGE 31 CONTINUATION OF MEDICAL COVERAGE

Eligible children aging out of the University’s group medical plan are eligible for

continuation of medical coverage through COBRA. Another alternative is election to

continue medical coverage under the Chapter 375 Election – Coverage of Young Adults

in NJ Up to Age 31, if conditions for eligibility are met. The NJ Chapter 375 Election –

Coverage of Young Adults in NJ continuation option is available only for medical

(including prescription) coverage.

BACK-UP CARE ADVANTAGE PROGRAM – BRIGHT HORIZONS FAMILY

SOLUTIONS

Monmouth University offers an emergency back-up care program through Bright

Horizons Family Solutions to assist employees in balancing the competing demands of

work and life. The program gives employees access to a national network of high-

quality child care centers that can be used for back-up care when they need to be at

work and their regular child care arrangements are unavailable. Employees may utilize

back-up childcare for their children, stepchildren, adopted children, and/or foster

children who are considered IRS dependents. The program also provides in-home

back-up care for well and mildly ill children, elder spouses or elder parents, regardless

of where they reside. This program is available to faculty immediately upon hire, for a

maximum of 20 days per dependent per calendar year. A small co-pay of $15.00 per

child, ($25.00 per family) per day for center-based care or $4.00 per hour, minimum of

4 hours, for basic in- home care applies.

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Dependents must be registered with Bright Horizon Family Solutions before care can

be provided. You may register online at http://backup.brighthorizons.com by entering

Monmouth’s username (mucares) and password (hawks), or by phone at 877-BH-

CARES (877-242-2737).

For more information, contact the Office of Human Resources (732-571-3470), or visit

their website: https://www.monmouth.edu/hr/benefits/back-up-care-advantage-

program/ .

BEREAVEMENT

In the event of a death in the immediate family, full-time faculty may take up to three days

with pay and longer without pay, if necessary. The immediate family is defined as spouse,

domestic partner, children, parents, brothers, sisters, grandchildren, grandparents, and

such in-laws along with step-children, step-parents, step-brothers, step-sisters, and step-

grandparents.

CHILD CARE SERVICES

Monmouth University has made arrangements with area childcare centers to offer

discounted rates to employees of the University. Employees are eligible immediately

upon hire to utilize the services of a number of childcare centers which offer Monmouth

University employees discounted rates. If you are interested in obtaining a list of child

care centers, please call the Office of Human Resources (732-571-3470).

For emergency back-up childcare, please refer to the section above entitled “Back-Up

Care Advantage Program – Bright Horizons Family Solutions.”

DENTAL INSURANCE PROGRAM

All full-time faculty members are eligible to participate in the University’s dental

program the first day of the month following the completion of ninety (90) days of full-

time continuous employment. Delta Dental is the University’s dental care provider.

Delta offers three plans: 1) Delta Premier, 2) Delta Preferred, and 3) Deltacare (flagship).

New full-time faculty members may decline dental coverage or choose one of the three

plans. Current eligible faculty members may make changes to their coverage at

designated “open enrollment” periods. Faculty members electing to provide coverage

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to a spouse or dependent child must submit the appropriate marriage and/or birth

certificate for covered members.

Employees contribute to the cost of their dental insurance through payroll deduction.

Employees are eligible to contribute their dental payroll deduction on a pre-tax basis

subject to IRS regulations. The election may be done only during a designated “open

enrollment” period.

For information on continuing dental coverage upon termination or upon reducing

work hours to a part-time status, see COBRA section.

Further information regarding the Dental Program may be obtained in the Office of

Human Resources.

EMPLOYEE ASSISTANCE PROGRAM

Monmouth University offers an Employee Assistance Program through Barnabas

OneSource, as a practical and constructive mechanism to assist employees and/or their

dependents with personal problems. Barnabas OneSource is a leading provider of

employee assistance programs and administrative behavioral services. (Barnabas

OneSource is a separate carrier and has no affiliation with the University’s medical

insurance carrier, Horizon Blue Cross/Blue Shield of New Jersey.)

Full-time employees and their dependents are eligible to utilize the services of Barnabas

OneSource*. Counselors may be contacted by calling 1-800-300-0628. Each individual

utilizing Barnabas OneSource is eligible for up to eight (8) counseling sessions, at no cost

to the employee, provided the problem can be addressed on an out-patient basis. Services

performed by members of the Barnabas OneSource staff are strictly confidential, and in

compliance with privacy laws, unless an individual chooses to voluntarily sign a release.

Additional information is available in the Office of Human Resources.

*For the Barnabas OneSource Employee Assistance Program only, a dependent is defined

as any person living within the employee's home.

An additional component of the Employee Assistance Program is the LifeCare Work/Life

Services. LifeCare provides resources for those struggling with maintaining the balance of

daily responsibilities of home and work. LifeCare is available 24/7 and employees can

access assistance by calling 800-873-4636.

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FAMILY AND MEDICAL LEAVE

The Family and Medical Leave Act of 1993 entitles eligible employees to take up to

twelve (12) weeks of unpaid leave under specific circumstances. To be eligible for FMLA

leave, before the commencement of a leave an employee must have been employed by

the University for at least twelve (12) consecutive months, and have worked at least

1,250 hours of service during the 12-month period immediately preceding the leave.

Leave under this regulation is for the following:

• The birth and care of the employee’s newborn child

• The placement and care of a child newly placed with the employee for adoption or

foster care

• To care for an immediate family member with a serious health condition

• The employee’s serious health condition

• Any qualified exigency arising out of the fact that the employee’s spouse, son,

daughter or parent is a covered military member on covered active duty

• To care for a covered service member with a serious injury or illness if the eligible

employee is the service member’s spouse, son, daughter, parent or next of kin

(military caregiver leave)

• Military caregiver leave allows up to twenty-six (26) workweeks of leave in a single

twelve (12) month period

While on an approved FMLA leave, employees are entitled to continue receiving health

benefits as if they are still working, provided they remit their normal payroll

contribution to the University, and most employees must be reinstated to the same or

equivalent job with the same pay, benefits and terms and conditions of employment.

Further information regarding the Family and Medical Leave Act may be obtained from

the Office of Human Resources (732-571-3470).

FIRST FINANCIAL FEDERAL CREDIT UNION

Employees at Monmouth University may participate in the First Financial Federal Credit

Union. Necessary forms may be obtained from the Credit Union Offices.

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FLEXIBLE SPENDING ACCOUNTS

All full-time employees are eligible to establish a Flexible Spending Account. A Flexible

Spending Account is a mechanism by which employees can elect to set aside, on a pre-

tax basis, salary dollars to help pay for services not covered under a health insurance

program (Health Care Spending Account) or to pay for certain child care or elder

dependent care expenses incurred while they work (Dependent Care Spending

Account). New employees are eligible to enroll on the first of the month following

ninety (90) days of their full-time hire date. Full-time employees may enroll in the

Program only during designated “open enrollment” periods. Employees are required

to complete a Flexible Spending Account Enrollment Form for each calendar year that

they wish to participate in the Program.

The Program is entirely voluntary, regulated by the Internal Revenue Service, and may

be terminated at the discretion of Monmouth University. Further information

regarding the Flexible Spending Account Program may be obtained from the Office of

Human Resources.

HEALTH INSURANCE PROGRAMS

All full-time faculty members are eligible to participate in the University’s medical

program following the completion of sixty (60) days of full-time continuous

employment. Horizon Blue Cross Blue Shield of New Jersey is the University’s medical

care provider. Currently our vision plan is bundled with the medical program and

administered by Davis Vision. Information on Horizon Blue Cross Blue Shield of New

Jersey’s Direct Access and EPO/HRA programs as well as Davis Vision may be obtained

from the Office of Human Resources. Faculty members hired after November 20, 2018

only have the option of enrolling in the Horizon EPO/HRA medical plan.

New full-time employees are required to indicate their coverage selection at the time

their employment begins, i.e. decline coverage or elect single, parent-child, employee-

spouse/civil union partner, or family coverage. Current eligible employees may make

changes to their coverage at designated times called “open enrollments.” Employees

are notified by campus email when open enrollments are being conducted.

Employees contribute to the cost of their medical insurance through payroll deduction.

Employees are eligible to contribute their medical payroll deduction on a pre-tax basis,

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subject to IRS regulations. The election may be done only during a designated “open

enrollment” period.

Monmouth University offers a Medical Voluntary Financial Incentive Program (MVFIP)

to those eligible employees who wish to decline their medical coverage completely or

drop their eligible dependents. In order to enroll in the MVFIP, proof is required that

the employee and dependents are covered by alternate medical insurance. New

employees may enroll in the MVFIP following the completion of sixty (60) days of full-

time continuous employment. Current employees may enroll only during designated

“open enrollment” periods. Monmouth University reserves the right to discontinue the

MVFIP at its discretion. All faculty members electing to provide coverage to a spouse or

dependent child, or waive coverage for a spouse or dependent child must submit the

appropriate marriage and/or birth certificates for the covered member.

Employees must advise the Office of Human Resources of the following personal

changes: marriage; divorce; birth; adoption; death of a spouse or dependent; changes

in name or address (employee or dependent); change in dependency status (i.e., child

no longer an IRS dependent and therefore no longer eligible to participate in the tuition

remission or exchange programs; child reaching the age of 23 and therefore no longer

eligible to participate in the University’s dental program; child reaching the age of 26

and therefore no longer eligible to participate in the University’s medical program).

Forms to notify changes may be obtained from the Office of Human Resources.

For information on continuing medical coverage upon termination or upon reducing

work hours to a part-time status, see COBRA section.

For information on continuing medical coverage for eligible dependents aging out of

your plan, see DEPENDENT TO 31 COVERAGE section.

JURY DUTY

Regular full-time faculty who are required to be absent from the University for jury duty

or to appear as a result of a subpoena in a court of law (except when the employee is a

primary party to the legal action) will be granted time off with pay, provided the

department chair and school dean are notified in advance and copies of the subpoena or

jury duty notice are forwarded to the Office of Human Resources and to the Provost's

Office. Compensation received from the court will not be deducted from regular

University salary.

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LIFE INSURANCE/ACCIDENTAL DEATH AND DISMEMBERMENT

Monmouth University offers Group Life Insurance underwritten by Metropolitan Life

Insurance Company to all full-time employees.

The University will pay 75% of the premium for Group Life Insurance and Accidental

Death and Dismemberment Insurance for each eligible full-time faculty member teaching

at the University, in an amount equal to one and one-half times the faculty member’s base

salary, reduced to the next lower multiple of $1,000. The foregoing coverage is

summarized in a certificate available in the office of Human Resources. The option to

purchase group life and accidental death and dismemberment insurance from 1.5 times

the faculty member’s base salary to 3 times shall be made available to faculty members,

provided that a sufficient number of faculty members participate as required by the

provider. The premium on the additional insurance will be absorbed equally by the

faculty member and the administration.

LONG TERM CARE INSURANCE PLAN

Monmouth University sponsors a voluntary Group Long-Term Care Insurance Plan for

eligible active employees and their eligible family members through Genworth Life

Insurance Company. If employees enroll within the first 30 days of employment, they

will be guaranteed acceptance into the program regardless of their health status.

Enrollment after the first 30 days of employment and/or applications of eligible

relatives will require evidence of insurability. Benefits approved for employees other

eligible family members and/or relatives enrolling in this benefit will be directly billed

or can enroll in automatic deduction from an approved bank account. Eligible family

members include a spouse or domestic partner; relatives include parents, parents-in-

law, grandparents, grandparents-in-law, as well as stepparents and step parent-in-law.

Please contact the Office of Human Resources for an information packet which includes

benefit options, rates and applications for enrollment.

MATERNITY/CHILD REARING LEAVE

Please refer to the Faculty-Maternity and Child Rearing Leave Policy issued April 2, 2008

and revised on April 2, 2019 for the policies and procedures governing maternity leaves

and child rearing leaves for full-time faculty members. This policy is listed in the MU-

FAMCO

Agreement

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MILITARY LEAVE

In times of peace, faculty who are called to active duty in the National Guard or a Reserve

unit during a time when they would normally be teaching are allowed two (2) weeks for

military service. Such faculty will be paid the difference between the base salary and the

service pay for the two-week period.

In times of war, full-time faculty members who are called up for military duty will be

compensated @ 80% of the faculty base salary (i.e., the University will pay the difference

between the military salary and 80% of base). Please note, Life Insurance and LTD

Benefits do not continue while an employee is serving on Military Duty. This is a policy

requirement, not a University decision. The full-time position will be available until the

faculty member completes their military service requirement.

Faculty must notify the department chair, school dean, and the Office of Human

Resources in writing as soon as they receive government notification.

Faculty must forward copies of the formal notification to the Director of Human

Resources in the Office of Human Resources and the Provost’s Office.

The University will comply with the Uniformed Services Employment and Reemployment

Rights Act (USERRA).

NEW JERSEY FAMILY LEAVE INSURANCE

New Jersey Family Leave Insurance provides a monetary benefit in the form of wage

replacement for up to twelve (12) consecutive weeks, eight (8) intermittent weeks or 56

intermittent days during a twelve (12) month period, beginning with the first date of the

claim. This is not a leave entitlement and does not provide job-protected leave unless

being used with either the federal Family and Medical Leave Act (FMLA) or the New

Jersey Family Leave Act (NJFLA). The benefit is paid by the State of New Jersey and is

based on your average weekly wage in the eight weeks immediately preceding your

claim. The current benefit rate is eighty-five percent (85%) of your average weekly wage,

although this amount is capped at $903 (2021 calendar year cap; note that the cap

changes every year).

Income Replacement may be approved for the following reasons:

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• Bonding with a newborn child during the first twelve (12) months after the child’s

birth

• Bonding with an adopted or foster child during the first twelve (12) months after the

child’s placement

• Care for a family member (child*, spouse, parent or domestic/civil union partner)

with a serious health condition

*child means biological, adopted or foster child, stepchild, legal ward, domestic or civil

union partner’s child

NEW JERSEY SAFE ACT

The New Jersey Security and Financial Empowerment Act (NJ SAFE ACT) provides that

certain employees are eligible to receive an unpaid leave of absence, for a period not to

exceed twenty (20) days in a twelve (12) month period, to address circumstances

resulting from a domestic violence or a sexually violent offence. To be eligible, the

employee must have worked at least 1,000 hours during the immediately preceding

twelve (12) month period. Leave may be taken by an employee who is a victim of

domestic violence or a victim of a sexually violent offence. Leave may also be taken by

an employee whose child, parent, spouse, domestic or civil union partner is a victim of

these offenses.

Faculty may take leave under the NJ SAFE ACT for the purpose of seeking medical

attention, recovering from the physical or psychological injuries, obtaining services

from a victim services organization, obtaining psychological counseling or

participating in safety planning for the purposes of temporarily or permanently

relocating.

NEW JERSEY UNEMPLOYMENT INSURANCE

Monmouth University participates in the New Jersey State Unemployment Insurance

Program. Faculty can obtain further information from the New Jersey Unemployment

Office.

University employees participate in the Federal Social Security Program through payroll

deductions. Any benefits accruing under this program are separate, and in addition to,

those received through other benefit plans at the University.

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PRESCRIPTIONS

The Prescription Drug Plan is provided through the University’s medical care provider,

Horizon Blue Cross Blue Shield of New Jersey. In order to utilize the Prescription Drug

Plan, you must be enrolled in the University’s medical program. The Prescription Drug

Plan is administered by Prime Therapeutics. All prescriptions must be filled at a

participating pharmacy. You also have the resources to order prescriptions through the

mail at a discounted co-pay amount. There are applicable co-pays for each prescription

requested. Further information regarding the Prescription Drug Plan may be obtained

from the Office of Human Resources.

TRAVEL ACCIDENT PLAN

Employees are enrolled in the Travel Accident Plan for life insurance at the time of

employment, provided they complete the appropriate application in the Office of Human

Resources. This plan covers employees while they are traveling on authorized University

business away from the premises of the institution, excluding travel between the

University and home in accordance with the provisions of the policy. $200,000.00 of

insurance is provided under the schedule of the plan. The entire cost of the plan is borne

by the University. Further information may be obtained from the Office of Human

Resources.

RETIREMENT

In order to meet the future needs of employees, the University has established

contributory retirement programs with Teacher’s Insurance and Annuity

Association/College Retirement Equities Fund (TIAA).

The appropriate application and salary reductions forms must be completed by the

faculty member in order to participate. Faculty may obtain booklets and details

regarding enrollment from the Office of Human Resources.

Faculty may contribute on a voluntary basis immediately upon hire. Faculty members

are eligible for the Monmouth contribution on the 1

of the month following two years

of full-time service with Monmouth University. Eligible service with an institute of

higher education in which the faculty member terminated in the past 12 months will be

applied towards this waiting period. The faculty member must complete the

appropriate form with the Office of Human Resources in order to receive such credit of

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waiting period and the Monmouth contribution will begin upon verification of eligible

service and the faculty member’s completion of a Salary Reduction Agreement electing

to contribute at least 5% of their eligible salary.

Contributions to the retirement program will be calculated on a bi-weekly basis,

corresponding with the University’s regular payroll cycle. In order to be eligible for the

Monmouth University contribution of eight (8) percent of the faculty member’s eligible

salary, the faculty member must contribute at least five (5) percent of their salary to the

chosen retirement fund. Faculty may elect to contribute more than five (5) percent of

their salary, but must ensure such contributions are not in excess of the Internal

Revenue Code (IRC) Section 415 or Section 402(g). Employees may also elect to

contribute less than five (5) percent of their salary, but will not be eligible for the

Monmouth contribution during any period in which they have elected to contribute

less than five (5) percent.

The retirement plan is subject to the provisions of Section 403(b) of the Internal

Revenue Code, and may be amended from time to time in accordance with these

guidelines. It should be noted that the Tax Reform Act of 1986 established specific

conditions regarding withdrawals from a 403(b) plan. The office of Human Resources

suggests that you consult with your accountant regarding these conditions. The Office

of Human Resources is knowledgeable about the guidelines, but cannot offer advice or

counseling.

TUITION EXCHANGE PROGRAM

Monmouth University offers two (2) tuition exchange programs to which eligible

employees may apply. The Tuition Exchange Inc. (TE) is a non-profit association of

colleges and universities that participate in a reciprocal scholarship program. The

Council of Independent Colleges Tuition Exchange Program (CIC-TEP) is an

association of independent colleges and universities willing to accept, tuition free,

students from families of full- time employees of other CIC-TEP institutions.

Full-time employees who have completed seven (7) years of full-time continuous

service at Monmouth University may apply to participate through the Tuition Exchange

(TE) for their dependent children (as defined by the IRS). Full-time employees who

have completed four (4) years of full-time continuous service at Monmouth University

may apply to participate through The Council of Independent Colleges for their

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dependent children (as defined by the IRS). The University cannot guarantee

participation in the TE program as the number of export spots available each year may

be limited. However, all eligible applicants may participate in the CIC program. The

choice of applicants permitted to participate in the TE program will be by lottery of all

eligible applications received by September 30 of the year prior so as to anticipate

enrollment at any hosting institution.

The TE program is based on an import/export exchange. For Monmouth to send our

employees’ dependents to participating colleges and universities, we must maintain an

equal balance of imports and exports. Each fall, the TE administration calculates each

institutions’ balance, and determines if that institution is in “good standing”, “on alert,”

or ‘”on restriction.” During years in which Monmouth University is determined to be

on alert, the Tuition Exchange Liaison Officer (Benefits Administrator) will limit

scholarship applications in this program. During years in which Monmouth University

is on restriction, the Tuition Exchange Liaison Officer will freeze all applications in the

program until the balance is in good alignment. Monmouth University reserves the

right each year to limit the number of applicants in the program, if the number of

applications would result in a future imbalance thus placing the University on alert or

on restricted status.

The CIC-TEP program allows participating institutions to export eligible students

without limit, as long as the institution agrees to import at least three new students each

year on the same admissions basis as they accept all other students.

While an employee may be eligible to apply for a Tuition Exchange scholarship award

through either or both of these programs, it is up to the hosting institution to make the

decision of granting a scholarship award to an applicant; therefore, there is no

guarantee of any scholarships on the part of Monmouth University. All applicants must

be admitted to the school in compliance with its normal admissions requirements. The

applicants will then be subject to the scholarship determination process established by

each institution to which they have applied and been accepted. Each institution has its

own guidelines for determining the number of scholarship awards it provides annually

and to whom those awards will be provided. Therefore, the University cannot

guarantee placement of any employee’s dependent under either program.

Specific guidelines are available in the Office of Human Resources. You may also obtain

more information and/or view a listing of participating institutions by visiting the

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website for either program (TE program: www.tuitionexchange.org; CIC program:

www.cic.edu).

TUITION REMISSION

Full-time faculty members, their spouses, and dependent children are eligible for tuition

remission at Monmouth University following three (3) years of full-time employment with

the University, provided they meet the University admission requirement. Tuition

remission applies to both undergraduate and graduate courses. Dependent children are

those children reported as dependents on the most recent IRS Tax Return. Any tax

resulting from utilization of this benefit is the responsibility of the employee. Proof of

dependency is required.

All employees and/or dependents enrolling for a total of six (6) credits or more are

required to complete Financial Aid Forms, which are available in the Financial Aid Office.

Any New Jersey State and/or Federal awards and/or scholarships obtained must be used

to defray the expense to the University.

Employees who are injured in the course of employment or who contract an occupational

disease, as defined by law, may receive reimbursement for medical expenses incurred and

lost wages, provided they have completed all the appropriate forms in a timely fashion.

Employees are required to notify their supervisor of an injury or illness as soon as possible,

as well as the Health Center or the Office of Human Resources. Eligibility is determined by

the worker’s compensation insurance carrier.

If fewer than eight workdays are missed as a result of a worker's compensation injury, the

time missed is not compensated by the insurance carrier. The insurance will be retroactive

to the day immediately after the injury occurred for absences in excess of seven days.

Employees requiring non-emergency medical treatment must contact the Office of

Human Resources to obtain the name of a physician(s) to whom they may report for

treatment. Employees who are treated by a doctor who was not approved by the Office of

Human Resources or the insurance carrier will forfeit payment of incurred expenses.

Before an employee returns to normal job duties, a release from the attending physician

must be presented to the Office of Human Resources. An employee is expected to report

to work on the date specified in the physician's release.