Using Microsoft Word 2008 (Mac) for Large Documents
A University of Michigan Library Instructional Technology Workshop
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rev: 6/2/09
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WORKING WITH IMAGES
Images, pictures, graphics – whatever you call them, they can enhance your Word document by
providing visual information to the reader. These can include scanned pictures or photographs,
and ClipArt. Word can handle a variety of image file types, but the types might differ in file size. If
the image you have isn’t in one of these formats, you can convert to an acceptable format using a
software program like Photoshop. We recommend .jpg or .tiff files of 200-600 dpi for image files.
To insert an image, go to the Insert menu and choose Picture, then choose From File. Navigate
to the file, highlight the file name and click on Insert.
While it is possible to copy and paste images into Word, we recommend against this method since
you may not get the highest-quality image when you copy and paste. In addition, depending on
the size of your documents, some images may not display later, and you’ll have to reinsert them.
RESIZING AND MOVING IMAGES
After you have inserted your image, you can resize it and move it anywhere in your document.
Make sure it is selected (click on it once) to do the following:
To move your image, click and drag it to the desired location.
To resize the image, click and drag one of the little circles that appear in the corners –dragging
from the corner keeps the image proportionate. Note that depending on
the file type, your image may become distorted if you make it bigger.
To rotate the image, click on the Rotate icon in the Formatting Palette
(View menu, then Formatting Palette), and choose how you want to
rotate. If you choose Free Rotate, the corners of the image will become
green and if you click and drag on the corners, the image will rotate.
To crop the image, open the Formatting Palette (View menu, then
Formatting Palette) and click the Crop icon. Cropping handles will
appear—move these by clicking and dragging, and the image will
automatically be cropped. Note that unlike a program like Photoshop, the
cropped image is still in the document. You can get the cropped area back
by clicking the Reset icon in the Formatting Palette.
You can also format the brightness, contrast, and color as well as lots of
other aspects in the Formatting Palette.
WRAPPING TEXT AROUND YOUR PICTURE
By default, pictures are inserted as ―in line with text,‖ meaning Word
interprets them as one large character. To change the text wrapping,
1. Select your picture; open the Formatting Palette and click the arrow
next to Wrapping so it is pointing down.
2. In the Style pulldown of the Wrapping area, choose how you would like
the text to wrap around the picture.
You may notice when you return to your document that the picture has ―bounced‖ to somewhere
else in the page. Click and drag it to where you’d like it to be; if it’s at the top of a page and keeps
bouncing to the margin, sometimes you have to put in a page break.