08/03/2021 Page 2
10:30:16 AM
When an employee terminates employment with Gwinnett County Public Schools and
immediately retires from the district, he/she will be compensated for unused sick leave hours up
to the maximum of 1,000 hours, as noted in the GCPS Personnel Handbook.
O.C.G.A. §
20-2-850 states that an employee under specific circumstances, can donate up to a total
of 10 sick leave days to his or her spouse if the spouse is also an employee of the district. Donation
cannot exceed 10 days throughout the term of employment. The donation of sick leave to a spouse
may require proper documentation confirming the marriage in the form of a marriage certificate. Both
employees must be members of the GCPS Sick Leave Bank in order to donate sick leave to a
spouse. Donated sick leave may be used for maternity leave, illness, illness of a family member, or
death of a family member, as defined in section 3 of this policy.
PERSONAL LEAVE
An employee may use up to a maximum of three days of accumulated sick leave for personal or
professional reasons each fiscal year. Prior approval of absence must be given by the principal or
program manager. The absence must not be in conflict with the leave days not permissible that is
published annually. Approval for an absence permitted under this section shall not be conditioned
upon disclosure of the specific purpose for which such absence is sought, nor shall any such grant of
approval be withheld or denied because of the failure or refusal of the employee to disclose the
specific purpose for which an absence is sought.
VACATION
:
Benefit-eligible 12-month employees accumulate vacation leave on a monthly basis. An employee
must be at work or on paid leave 13 working days within a month in order to earn vacation leave.
Employees working 20 or more hours per week but less than 40 hours per week will earn a pro-rated
share of vacation leave.
For vacation purposes, the length of employment will be determined on the anniversary date of
continuous employment as indicated below:
Continuous Years of Service in
Gwinnett County Public Schools
Time Accumulated Each
Year
Years 1 - 5 96 hours (12 days)
Years 6 - 10 120 hours (15 days)
Years 11 - 15 144 hours (18 days)
Years 16 - 20 160 hours (20 days)
Over 20 Years 184 hours (23 days)
Vacation leave may be accumulated to a maximum of what a 12-month employee would earn in a
25-month period. When the maximum is reached, additional vacation accumulation is not
permissible.
All vacation leave is subject to approval by the principal or program manager.
At the time of termination, employees will receive pay for earned vacation up to 48 days.
Benefit-eligible 12-month employees who accumulate vacation leave will follow the holiday schedule
as indicated below:
Holidays
- New Year’s Day (1)
- Martin Luther King Jr. Day (1)