RAFFLE GUIDE BSL-CG-1824 (REV 8/28/19)
TABLE OF CONTENTS
CONSIDERING A RAFFLE? ....................................................................................................................................... 1
A. CAN WE HAVE A RAFFLE TO RAISE FUNDS? ................................................................................................................ 1
1. Does my organization qualify for a license? ................................................................................................. 1
2. What is considered a raffle? ......................................................................................................................... 1
B. APPLYING FOR A LICENSE......................................................................................................................................... 2
1. Determine raffle prizes ................................................................................................................................. 2
2. Determine type of tickets that will be used .................................................................................................. 2
3. Determine ticket price .................................................................................................................................. 3
4. Complete the application ............................................................................................................................. 3
5. Submit the application, license fee, and documentation ............................................................................. 3
6. Getting the license........................................................................................................................................ 4
7. Which raffles don’t need a license? .............................................................................................................. 4
PREPARING FOR AND CONDUCTING A RAFFLE ....................................................................................................... 7
A. WHO IS RESPONSIBLE? ........................................................................................................................................... 7
1. Principal officer duties .................................................................................................................................. 7
2. Chairperson duties ....................................................................................................................................... 7
B. PREPARING THE TICKETS ......................................................................................................................................... 8
1. Preprinted raffle tickets ................................................................................................................................ 8
2. Pre-bundling tickets...................................................................................................................................... 8
3. Pre-packing tickets ....................................................................................................................................... 9
C. ACCOUNTABILITY OF TICKETS AND CASH..................................................................................................................... 9
1. Accounting for ticket sales ........................................................................................................................... 9
2. Issuing tickets to sellers .............................................................................................................................. 10
3. Instructions to sellers ................................................................................................................................. 10
4. Collecting ticket stubs, cash, and unsold tickets ........................................................................................ 10
D. CONDUCTING THE RAFFLE ..................................................................................................................................... 11
1. Final preparation ........................................................................................................................................ 11
2. The drawing(s) ........................................................................................................................................... 11
3. Awarding prizes .......................................................................................................................................... 12
4. What should we do if we have to cancel our event? .................................................................................. 12
E. COMPENSATION .................................................................................................................................................. 13
1. Worker compensation ................................................................................................................................ 13
2. Ticket seller................................................................................................................................................. 13
AFTER THE EVENT ................................................................................................................................................ 15
A. GAME RECORDS .................................................................................................................................................. 15
1. Required game records .............................................................................................................................. 15
2. Record retention ......................................................................................................................................... 15
B. FINANCIAL RESPONSIBILITY .................................................................................................................................... 16
1. Use of proceeds .......................................................................................................................................... 16
2. Financial reporting ..................................................................................................................................... 16
C. LOOKING AHEAD .................................................................................................................................................. 17
1. Final follow-up makes a difference ............................................................................................................ 17
2. Ideas to increase raffle sales each year ...................................................................................................... 17