Department
of
Homeland Security
OHS Directives System
Directive Number: 254-07
Revision Number: 00
Issue Date:
WORKPLACE HEAL TH AND
WELLNESS PROGRAM
I.
Purpose
This Directive establishes policies, procedures, and objectives
for
the Department
of
Homeland Security (OHS) Workplace Health and Wellness Program.
II.
Scope
This Directive applies throughout OHS, unless exempted
by
statutory or federal
regulatory authority.
Ill. Authority
Title 5, United States Code, ยง 7901 , "Health Service Programs"
IV. Responsibilities
A.
B.
Chief Human Capital Officer.
1. Appoints a OHS Workplace Health and Wellness Coordinator; and
2. Ensures compliance with Federal health and wellness guidelines
and this Directive.
DHS Workplace Health
and
Wellness Coordinator.
1. Develops and interprets OHS policy regarding the workplace health
and wellness program;
2.
Administers the workplace health and wellness program on behalf
of
OHS and serves
as
the point
of
contact
for
federal health and wellness
programs; and
3. Works with the Component Workplace Health and Wellness
Coordinators
to
promote workplace health and wellness programs,
as
well
as
prepare reports relating to workplace health and wellness programs.
- 1 -
Directive # 254-07
Revision # 00
8/22/2016
C.
DHS Occupational Safety
and
Health Manager.
1. Provides occupational safety guidance for total worker health to
reduce and prevent occupational illness and injuries;
2.
Manages
an effective and comprehensive Department occupational
safety and health program;
3. Conducts program management evaluations
or
audits
of
Component
occupational safety and health programs; and
4. Develops and assists management in implementing Departmental
policy, programs, initiatives, and other management actions to promote
safe
and healthy work environments.
D.
Workforce Health
and
Medical Support Division, Office
of
Health
Affairs:
1. Provides medical guidance
for
the health and wellness programs
and occupational health programs such as: fitness-for-duty; return-to-
work; drug testing; health screening and monitoring; pre-placement
evaluations; immunizations; medical surveillance; medical recordkeeping;
deployment physicals; medical exam protocols and leadership
on
psychological health and personal and
peer
resilience; and
2. Provides technical guidance and assistance to Office
of
Health
Affairs leadership and DHS Components on current health issues, hazard
control strategies, risk communications, and monitoring and evaluation
of
control strategies related
to
potential or actual exposures.
E.
Component Heads:
1.
Administer, oversee, and exercise discretion in implementing
Component workplace health and wellness programs consistent with this
Directive and implementing Instruction;
2. Decide whether to authorize time
for
fitness activities and
must
determine that employee excused absence is not otherwise prohibited by
law and satisfies at least one
of
the following criteria: (1) it is directly
related to the component's mission, (2) it is officially sponsored
or
sanctioned
by
the head
of
the component, (3) it will clearly
enhance
professional development
or
skills
of
the employee in his
or
her
current
position,
or
(4) it is brief and determined
to
be in the best interest
of
the
Component;
- 2 -
Directive # 254-07
Revision
# 00
3. Appoint a Component Workplace Health and Wellness Coordinator
to support the OHS and associated Component workplace health and
wellness programs; and
4. Issue guidance and manage programs consistent with this Directive
and implementing Instruction.
F. Operational
and
Support Component heads assume the
responsibilities listed under section IV.
E.
G. Component Workplace Health
and
Wellness Coordinators:
1. Develop and coordinate Component-specific health and wellness
guidance and programs consistent with this Directive;
2.
Encourage Component's participation
in
OHS and federal health
and wellness program activities;
3. Sponsor Component workplace health and wellness activities;
4. Prepare workplace health and wellness reports as required;
5. Provide advice and guidance related
to
workplace health and
wellness policies and programs to Component managers, supervisors,
and employees;
6. Promote use
of
workplace health and wellness education,
resources, screenings, and services; and
7. Compile annual reports and metrics
of
effectiveness
of
workplace
health and wellness program to Component leadership.
H.
Managers
and
Supervisors:
1. Encourage employees
to
participate in workplace health and
wellness activities and events;
2.
Support workplace health and wellness programs consistent with
this Instruction;
3.
Allow employees to use flexible scheduling or excused
absence/duty hours, as appropriate, to participate
in
workplace health and
wellness activities in accordance with Component policies; and
- 3 -
Directi
ve
# 254-07
Revision # 00
4. Ensure that employee participation in workplace health and
wellness activities, programs and events does not adversely affect the
mission
or
workload.
I. Employees:
1.
In consultation with their physician, participate
in
workplace health
and wellness activities; and
2.
Follow
OHS
policies and guidelines
re
lated to health activities, time
and attendance, and any other related issues.
V. Policy and Requirements
OHS
policy is to promote workplace health and wellness programs to ensure that our
workforce is ready to meet the demands
of
our missions.
A. Physical Activity: When missi
on
needs and resources allow, provide a
work environment that encourages employees to be physically active.
1.
Sponsor physical fitness events such as walks, runs, and/or
sporting events to encourage employees to participate
in
physical fitness.
2. Provide employees access to fitness facilities.
3. Consider providi
ng
employees with flexibility in scheduling work to
allow time for physical fitness activities.
B. Occupational Health: Promote and ensure employees utilize occupational
health resources for occupationally acquired injury, diseases, and illnesses.
1. Ensure compliance with required occupational physical exams,
periodic health assessments, and/or screenings.
2. Ensure the proper use
of
appropriate protective equipment
necessary to prevent work-related injuries and illness.
3. Provide education and awareness programs regarding compliance
with applicable health and safety-related executive orders and regulations,
as well as the promotion
of
healthy lifestyle choices
on
and off
the
job.
4. Ensure that employees are aware
of
safety and occupational health
practices, in compliance with Directive 066-01 , "
OHS
Safety and Health
Program."
- 4 -
Directive # 254-07
Revision # 00
VI. Questions
Refer questions
or
concerns regarding this directive to the OHS Office
of
the
Chief
Human Capital Officer.
~1~(,(
Date
- 5 -
Directive
#
254
-
07
Revision #
00
