How to Change Embedded File Name in Word, Excel and Office
Documents?
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When you embed an object in Office documents, the original file name and the default icon will be selected
automatically. Here is a step by step process, if you are looking for changing the embedded file name in any office
documents like Word, Excel or PowerPoint. We explained the process with Word 2010 and the same can be applied to
other Office products. There are two scenarios where you may be interested in changing the embedded object name:
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When embedding a new file
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Changing the name of already embedded file
Changing Object Name During Insertion
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Go to “Insert” menu and click on the “Object” button to embed a file in your document.
File Embedding in Word
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You will see a popup showing two tabs – Create New and Create from File.
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Choose “Create from File” option and locate the file using “Browse” button.
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Here, we inserted a file name “Chapte 1.docx”.
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Click on the “Change Icon” button.
Change Icon & File name
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A new popup window will open.
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Change the Icon to be displayed in the embedded document.
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Enter the new file name in the input text box for Caption.
Choose Icon & Enter File name
Here is an example of how the files will be displayed in your document.
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Original file with name “Chapter 1.docx”
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Changed file name as “Test File.docx”
You can also remove the extension of the file if you want and the embedded file will open with the default program
available in that computer.
Original & Changed Files
Changing Name of Already Embedded Object
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When you want to change an already embedded object, just right click on the object and select “Document
Object” and click on “Convert…” option.
Option in Word for Embedded Object Change
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Click on “Change Icon” in the pop-up window and then enter new file name in “Caption” text box.
Change Already Embedded File Name
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Click “OK” to close the pop-up windows and you can see the file name is changed with the new name.
