Students Project - European Master in Renewable Energy

European Master in Renewable Energy

– Students Project Guidelines –

Updated: 14 February 2019

Contents:

• Project Regulations p. 2

• Information for Project Host Companies or Research Centres p. 4

• Project Proposal Form p. 5

• Template thesis cover and format p. 7

• Marking Scheme for Oral Project Presentations p.10

• Marking Scheme for Project Dissertations p. 11

Project Regulations – taken from the general programme

regulations:

www.master.eurec.be/en/About-the-Master/Regulations/

Arranging the project

11. The student is encouraged to arrange his/her own Project. The Project should complement the

knowledge that the Student has gained during his/her Specialisation, so, if necessary, the relevant

Specialisation Provider should offer assistance to the Student in finding a Project. If despite the best

efforts of the Student and Specialisation Provider, a suitable Project is not found, the Core Provider

shall propose a Project to the Student. However, the main responsibility for finding a project falls on

the student.

12. Each year, the Coordinator shall contact previous Project Hosts to see if they would host one or

more Students in the current Academic Year.

Approval

13. Students must fill in a standard form (‘Project Proposal Form ’) circulated by the Coordinator.

14. Each Student must obtain his/her Core Provider’s approval for the Project work (s)he wishes to

undertake. The Core Provider assesses Projects on the basis of the information contained in the

forms described in 13. Therefore, each Student must make sure his/her Core Provider receives the

Project Proposal Form.

15. Once approved by the Core Provider, each Student shall send his Project Proposal Form to his

Specialisation Provider, as well as to the Coordinator (EUREC).

Supervision

16. One month after beginning work on his/her Project, each Student should send a 1-2 pages

document to his/her Core and Specialisation Providers describing his/her Project in detail, the role

(s)he fulfils at the Project Host and setting out a timetable by when (s)he expects to complete

different stages of his/her Project work.

17. The regularity of progress reports to be sent by the Student during his/her project will be

determined by the Core Provider.

18. Core and Specialisation Providers will provide their Students with prompt feedback on the

messages the Students send them.

19. Core and Specialisation Providers reserve the right to impose further measures to ensure

adequate supervision of their Students.

20. The company or research centre at which the Students work during their Project is required to fill

an evaluation template and send it to the Student’s Core Provider and to the coordinator at least one

month before the Project Presentations.

Assessment

21. Project assessment will be in two parts: the Master Thesis and the Project Presentation. The

relative weighting between the Master Thesis and Project Presentation is 80% and 20% respectively.

22. The Steering Committee will ensure that all Students are marked according to a common

scheme.

23. If a Student fails the project, (s)he may redo this course section in the following Academic Year,

under approval and particular conditions of their Core provider University.

Handing in the Master thesis

24. Projects are assessed on the basis of six months of work.

25. Each Student is to send his/her Master Thesis by e-mail to his/her Core and Specialisation

Providers, and to the Coordinator no later than two weeks before the first day of the Project

Presentations. The files e-mailed should be in ‘doc’ or ‘pdf’ format.

26. If the Master Thesis is not handed in on time, the student will fail the Project unless he/she has

prior written permission (including by e-mail) from the designated supervisor at their Core provider.

The Coordinator will confirm receipt of each Master Thesis and their accompanying summaries by e-

mail.

27. If the project hosts wishes it, Students can request their thesis content to be treated confidentially

by indicating this on the cover of the thesis. In this case, the Coordinator undertakes not to allow

access to the Coordinator’s copy of the Student’s Master Thesis to anyone outside the Steering

Committee, aside from the Coordinator itself.

Presentations

28. The Steering Committee will decide well in advance the exact dates and venue for the Project

Presentations and the Coordinator will communicate this to the Students.

29. Each Student’s Project Presentation will be heard by a jury composed of a representative of that

Student’s Core and Specialisation Providers and the representative of another EUREC Master

Partner. The Steering Committee and Coordinator will select this jury. The marks awarded by this

jury will inform the mark that the Core Provider awards for the Project.

30. Each Student’s Project Presentation should last 15 minutes followed by 10 minutes of

questioning on his/her Project by the jury.

31. All Master students are requested to be physically present at the Master Presentation days in

Brussels. However, under exceptional circumstances and previous approval of the student’s core

university, students can have the possibility to present their Thesis in a conference call mode. In this

case, the Core provider should, at the latest two weeks before the Presentation Days, send an email

to EUREC approving the student’s request.

Information for Project Host Companies or Research

Centres

For the 17th year, the network of EUREC members involved in teaching the European Master in

Renewable Energy is educating young motivated engineers for their professional career in the RE

sector.

66 students from 31 different countries are following the courses at Loughborough University (UK),

Mines-ParisTech (FR), Oldenburg University (DE), Hanze UAS (NL) and Zaragoza University (ES).

From June to December, students are required to work on a practical project on the premises of a

company or a research centre. If you are interested in having a qualified trainee with you over

6 months, you can contact the programme coordinator to obtain a detailed list of students, or to

publish an internship offer on our website (secured area, only for EUREC students). The ad should

describe the technical aspects of the project and please indicate linguistic and educational

preferences for your trainee. Contact: Nathalie Richet, [email protected]

The academic directors of the participating universities will make sure the technical level of the

project is high enough to be a challenge to our students.

The students are specialising in the following areas:

• 3 students in Solar Thermal

• 12 students in PV

• 17 students in Wind energy

• 16 students in Grid Integration

• 10 students in Ocean energy

• 8 students in Sustainable Fuel Systems for mobility

The project host company or institute is expected to support the student in form of an allowance.

This allowance is meant to cover at least the cost for accommodation of the student. This can be

done by offering housing as an in-kind contribution to the student or in form of a small remuneration.

Basically, 750 EUR should be an indicative minimum for this. If this is a problem, a company can still

offer a project and wait and see if a student is accepting to work for free on the project.

The project host must supervise the student. Students are required to work on a comprehensive

project; they are writing their project thesis based on their practical experience. The company does

not have to read or evaluate the thesis, though.

The students have a supervisor at their core university, as this institution is ultimately responsible for

issuing the diploma and thus has to evaluate the students’ project work.

The host company has to make sure the student is covered by insurance while working on the

company's premises. The host company will usually draw up a traineeship agreement with the

student and the University at which the student is registered.

The company or research centre at which the Students work during their Project is required to fill an

evaluation template and send it to the Student’s Core Provider and to the coordinator (EUREC)

before the Project Presentations. EUREC will send the evaluation template to students in October.

Project proposal form

STUDENTS HAVE TO FILL IN THE FORM, SEND IT FOR APPROVAL TO THEIR CORE PROVIDER UNIVERSITY AND,

ONCE APPROVED, SEND IT BACK TO EUREC.

EUREC MUST RECEIVE ALL PROPOSAL FORMS AT THE LATEST BY THE END OF JUNE

The Project Proposal

Project Title

Entity offering project

Objective and methodology

• Introduction to set the context and reason for the development of the project

(max. 150 words)

• Objectives - 4-6 measurable activities to meet the aims (max. 150 words)

• Proposed scientific methodology – How you are going to solve the problem and meet the

objectives (max. 150 words)

• Main expected outcomes of the project (max. 150 words)

• References – 2 or 3 peer review journal articles related to the topic under investigation

(when applicable)

Contact person: _______________________________________

Address:

_____________________________________________________

Country: ______________________________________________

Tel: _________________________________________________

E-mail: ______________________________________________

The Student

Full name

Core and Specialisation

Universities

Name and contact details of the Supervisor in the Core University

Other relevant information: (dates/pay…)

Please return this form to [email protected] by the end of June.

EUREC EEIG,

Place du Champ de Mars, 2

1050 Brussels

Belgium

Academic year 2018-2019

Title: (Template thesis cover)

□ This thesis has to remain confidential upon specific request of the host

organisation

(Tick if appropriate - Delete if not confidential)

Full Name of Student: Name of student

Core Provider: Name of core University

Specialisation: Name of specialisation University

Host Organization: Name and address (+country) of company or research centre

Academic Supervisor:

Submission Date:

Cover: see the uniform cover template with EUREC Master logo (previous page)

Format: A4 portrait

Margins (left, right, top, bottom): 2,0 cm

Fonts: Arial

Title: Centered; Arial 16 Pt Bold

Headings: Arial 14 pt bold

Subheadings: Arial 12 pt bold

Text: Arial 12 pt normal

Caption: Arial 12 pt italic

Spacing: Line spacing: Single-spaced; Word spacing: Single-spaced

Reference: all at the end (use endnote with numbers). Times New Roman 12

Annexes: all at the end

Annex numbering: Annex 1: This annex is….

Figure / table numbering: Table 1, Table 2, Figure 1, Figure 2, etc.

Page numbers: bottom right 8

Title Arial 16 pt bold

Name of student, name and address of the core University

1. Headings Arial 14 pt bold

1.1. Subheading Arial 12 pt bold