Compliance Schedule Handbook | First edition

Prepared by the Ministry of Business, Innovation and Employment

Compliance Schedule Handbook

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Ministry of Business, Innovation and Employment

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Compliance Schedule Handbook: Document History

Date Alterations

First published 25 May 2007

Amendment 1 31 March 2008 p.2, Document History, Status

p.3, Contents

p.10, 7.0 Speciﬁed Systems

pp. 55–56, SS 16 Cable Cars

Amendment 2 Effective from 10 October 2011

until 14 August 2014

p.2, Document History, Status

p.3, Contents

p.5, Introduction

p.6, 1.0

p.9, 6.0

p.10, 8.0

p.22, SS 3/1 B

p.28, SS 7 B

p.43, SS 12/1 B

p.49, SS 15/2 B

p.53, SS 14/2 and 15/4 B

Amendment 3 14 February 2014 p. 3, Document History, Status

p. 9, Section 2, 6.0

pp. 15, 17, Section 3, 4.2, 7.0

p. 20, SS1

pp. 29, 33–37, SS8

pp. 50, 51 SS15

Document Status

The most recent version of this document (Amendment 3), as detailed in the Document History, is approved by the Chief

Executive of the Ministry of Business, Innovation and Employment. It is effective from 14 February 2014 and supersedes all

previous versions of this document.

The previous version of this document (Amendment 2) will cease to have effect on 14 August 2014.

People using this document should check for amendments on a regular basis. The Ministry of Business, Innovation and

Employment may amend any part of this handbook at any time. Up-to-date versions of this handbook are available from

www.dbh.govt.nz

Contents

Page

Compliance Schedules

1 Introduction 5

2 Compliance schedule regime 6

1.0 Compliance schedules 6

2.0 Compliance schedule statement 8

3.0 Building warrant of ﬁtness 8

4.0 Form 12A – Certiﬁcate of compliance 9

5.0 Compliance schedule reports 9

6.0 Performance standard 9

7.0 Speciﬁed systems 9

3 Compliance schedule content

guidelines 11

• Part 1: Developing a compliance

schedule 12

1.0 Introduction 12

2.0 Determining and categorising a

speciﬁed system (SS) 12

3.0 System description 14

4.0 Inspection and maintenance 14

5.0 Reporting and recording 15

6.0 Responsibility 16

7.0 Compliance schedule example form 17

• Part 2: Content guide 19

1.0 Use of this part 19

– SS 1 – Automatic systems for ﬁre

suppression 20

– SS 2 – Automatic or manual

emergency warning systems 21

– SS 3 – Electromagnetic or automatic

doors or windows 22

– SS 4 – Emergency lighting systems 25

– SS 5 – Escape route pressurisation

systems 26

– SS 6 – Riser mains for use by

ﬁre services 27

Page

– SS 7 – Automatic back-ﬂow preventers 28

– SS 8 – Lifts, escalators, travelators,

or other systems for moving people

or goods within buildings 29

– SS 9 – Mechanical ventilation or

air conditioning systems 38

– SS 10 – Building maintenance units 41

– SS 11 – Laboratory fume cupboards 42

– SS 12 – Audio loops or other assistive

listening systems 43

– SS 13 – Smoke control systems 45

– SS 14 – Emergency power systems for,

or signs relating to, a system or feature

speciﬁed in any of clauses 1 to 13 48

– SS 15 – Other ﬁre safety systems or

features 49

– SS 14/2 & SS 15/4 – Signs 53

– SS 16 – Cable Cars 55

DEPARTMENT OF BUILDING AND HOUSING

10 October 2011

COMPLIANCE SCHEDULE HANDBOOKContents

Amend 1

Mar 2008

Amend 2

Oct 2011

DEPARTMENT OF BUILDING AND HOUSING

COMPLIANCE SCHEDULE HANDBOOKIntroducti on

Background

In March 2005, the parts of the Building Act

2004 (the Building Act) covering compliance

schedules and building warrants of ﬁtness

(BWoFs) came into force and the Building Act

1991 (the former Act) was repealed. The

Building Act and the introduction of the Building

(Speciﬁed Systems, Change the Use, and

Earthquake-prone Buildings) Regulations 2005

have brought about signiﬁcant changes to the

compliance schedule and BWoF regimes,

including changes to the systems required on a

building’s compliance schedule. These regimes

ensure that systems or features that contribute

to the proper functioning of a building, such as

lifts and sprinkler systems, are regularly

monitored and maintained.

Use of this document

The Compliance Schedule Handbook is broken

into three sections. The ﬁrst is the introduction.

The second, Compliance schedule regime,

is intended to provide information about the

compliance schedule and BWoF regimes under

the Building Act. The third section, Compliance

schedule content guidelines, provides a guide

to developing a compliance schedule for

a speciﬁed system or systems in a building,

including guidance on the associated inspection,

maintenance and reporting procedures.

Guidance

The Compliance Schedule Handbook is

intended as a guide in accordance with section

175 of the Building Act. Readers should

always refer to the Building Act and Building

Regulations as the source documents. In all

cases, a compliance schedule must be issued

by a building consent authority. However,

a building owner must, if required by the

building consent authority, submit proposals

for the inspection and routine maintenance

procedures for the purposes of the compliance

schedule as part of a building consent

application. A building owner may submit

these proposals with the building consent

application even if the building consent

authority has not required them.

Regional authorities

Under the Building Act, a regional authority

performs the functions of a building consent

authority and territorial authority that relate

to compliance schedules and BWoFs, to the

extent that those functions relate to dams.

For the purpose of performing functions relating

to dams, every reference (with the exception

of Section 2 Paragraph 8.0) to a building

consent authority or territorial authority in the

Compliance Schedule Handbook should be read

as a reference to a regional authority.

What this document does not cover

The Compliance Schedule Handbook does not

provide model compliance schedules or

examples of what a compliance schedule

should look like. Its use is limited to providing

guidance on how to develop a compliance

schedule.

Section 1 Introduction

10 October 2011

Amend 2

Oct 2011

Amend 2

Oct 2011

COMPLIANCE SCHEDULE HANDBOOK Compliance schedule regime

DEPARTMENT OF BUILDING AND HOUSING

1.0 Compliance schedules

A compliance schedule is a document that

contains speciﬁc information about, and

procedures for, speciﬁed systems within

a building.

Section 103 of the Building Act requires that

a compliance schedule must state:

• the speciﬁed systems that are covered by

the compliance schedule

• the performance standards for the speciﬁed

systems

• the inspection, maintenance, and reporting

procedures to be followed for each speciﬁed

system

• the speciﬁed systems that relate to the

following:

– means of escape from ﬁre

– safety barriers

– access and facilities for use by persons

with disabilities

– handheld hose reels for ﬁre-ﬁghting

– any signs that are required by the Building

Code or section 120 of the Building Act.

Section 100 of the Building Act states that

a compliance schedule is required for a building

(except a single household unit) containing any

of the prescribed speciﬁed systems (currently

there are 15 different speciﬁed systems

prescribed – see Paragraph 7.0).

From 31 March 2008 any building, including

a building used wholly as a single household

unit, requires a compliance schedule if

the building has a cable car attached to it,

or servicing it.

Household units only require the compliance

schedule for the cable car, not any other

speciﬁed system.

1.1 Owner’s obligations

Section 101 of the Building Act provides that

the owner of a building for which a compliance

schedule is required under section 100 must

obtain one. Failure to do so is an offence

carrying a ﬁne of up to $20,000, and a further

$2,000 for every day the offence is continued.

The owner is responsible for being aware of any

speciﬁed system installed in their building and

ensuring it is listed on a compliance schedule.

Owners of a building for which a compliance

schedule has been issued also have a

responsibility to ensure:

• each of the speciﬁed systems are performing

and will continue to perform to the

performance standards for that system

• they provide the territorial authority with an

annual BWoF on the anniversary of the issue

of the compliance schedule, accompanied

by Form 12A(s) from an IQP for each

speciﬁed system and any recommendations

to amend the compliance schedule by an IQP

• the compliance schedule is kept at the place

stated on the schedule and agreed to by the

owner and the territorial authority

• the compliance schedule is available for

inspection by any person or organisation

with the right to inspect the building under

any Act

• for the ﬁrst 12 months after the compliance

schedule is issued, a compliance schedule

statement is displayed in a public place

within the building

• they obtain annual written reports

(see Paragraph 5.0) relating to the inspection,

maintenance, and reporting procedures of

the compliance schedule signed by the IQP

• they keep the annual written reports together

with the compliance schedule for a period

of 2 years and produce these reports when

required by the territorial authority or person/

organisation that has the right to inspect the

building.

1.2 Issue of a compliance schedule

Compliance schedules for new buildings

(ie, those with no existing schedule) are issued

by a building consent authority when the

code compliance certiﬁcate (CCC) is issued.

Section 2 Compliance schedule regime

10 October 2011

Amend 2

Oct 2011

Amend 2

Oct 2011

DEPARTMENT OF BUILDING AND HOUSING

25 May 2007

COMPLIANCE SCHEDULE HANDBOOKCompliance schedule regime

A building consent authority that issues a

compliance schedule must provide a copy to

the territorial authority in whose district the

building is situated within ﬁve working days.

Where a certiﬁcate of acceptance is issued and

a compliance schedule or amended compliance

schedule is required as a result of the building

work it covers, the new or amended compliance

schedule is required to be attached to the

certiﬁcate of acceptance.

Where a certiﬁcate for public use is issued,

there is no requirement that the compliance

schedule be issued with it.

If a certiﬁcate for public use is issued, the

building’s speciﬁed systems will still require

inspection and maintenance procedures to be

carried out prior to the issue of the code

compliance certiﬁcate. One solution is for the

territorial authority to issue a draft compliance

schedule as a condition on the certiﬁcate for

public use under section 363A(3)(b). Later,

when the code compliance certiﬁcate is issued,

the building consent authority can issue the

ofﬁcial compliance schedule in accordance with

section 102(1).

1.3 Amendment of a compliance schedule

Existing compliance schedules can be amended

by both a building consent authority and a

territorial authority, depending on the

circumstances for which the amendment is

required.

1.3.1 Amendments by building consent

authorities

A building consent authority may amend a

compliance schedule where necessary as a

result of building work. This includes situations

where new building work is occurring that:

• will affect an existing speciﬁed system

that will require altered inspection and

maintenance requirements

• will result in new speciﬁed systems being

installed

• will remove an existing speciﬁed system.

1.3.2 Amendments by territorial authorities

A territorial authority may amend a compliance

schedule where:

• the owner requests a change to the

compliance schedule

• the owner’s IQP recommends that the

compliance schedule is amended, to ensure

the speciﬁed systems will perform to the

performance standards for those systems

• the territorial authority decides that the

compliance schedule needs to be amended,

to ensure the speciﬁed systems will perform

to the performance standards for those

systems.

The Building Act speciﬁes procedures to be

followed in each case.

No amendment can occur without consultation

with the owner, although it may occur without

the owner’s agreement.

1.3.3 Effect of amendments

Amending a compliance schedule will not affect

the timing of the issue of the Form 12A and

subsequent BWoF.

Section 108(3)(a) provides that the BWoF is

supplied on the anniversary of the issue of the

original compliance schedule.

Where a compliance schedule is amended to

incorporate or alter a speciﬁed system part way

through the BWoF period, a Form 12A and

BWoF can still be issued, and will be required to

be issued on the original compliance schedule

anniversary.

The Form 12A for the new or altered speciﬁed

system will cover compliance with the

inspection, maintenance, and reporting

procedures for the period it has been installed.

This is allowable because Forms 12A and 12 are

signed based on compliance with the compliance

schedule procedures during the previous

12 months. It does not indicate that a speciﬁed

system has to be installed for 12 months or

more before Forms 12A and 12 can be signed.

In these situations it may be useful to note

on the compliance schedule report (see

Paragraph 5.0) that the speciﬁed system has

been installed for less than 12 months.

COMPLIANCE SCHEDULE HANDBOOK Compliance schedule regime

25 May 2007

DEPARTMENT OF BUILDING AND HOUSING

1.4 Existing buildings

All existing buildings that contain a system or

feature listed in the former Act for inclusion on

a compliance schedule should already have

been issued with a compliance schedule under

that Act. These compliance schedules remain

in effect as if they were issued under the

Building Act 2004. However, these compliance

schedules should be amended to align with the

speciﬁed systems in the Building (Speciﬁed

Systems, Change the Use, and Earthquake-

prone Buildings) Regulations 2005.

The following points need to be taken into

consideration by: a building consent authority

when issuing or amending a compliance

schedule; a territorial authority when amending

a compliance schedule; and by an IQP

inspecting the speciﬁed systems.

• Existing buildings (including their speciﬁed

systems) are not required to be upgraded to

comply with the Building Code unless an

alteration, change of use, or certain types

of subdivision take place in the building.

Refer to sections 112A, 115 and 116A of the

Building Act.

• The inspection and maintenance procedures

for a speciﬁed system are speciﬁc and

appropriate to the system at the time it was

installed. There is no requirement for these

to be updated on the compliance schedule

as more recent Standards are developed.

However, existing compliance schedules

should be amended for the purposes of

ensuring speciﬁed systems continue to meet

the performance standards (see Paragraph

1.3 on the previous page).

1.5 Compliance schedule form

The Building Act does not require a compliance

schedule to be on a prescribed form. As a

result, there is no authority in legislation that

allows this form to be created in Regulations.

The Department recognises that it is important

to achieve national consistency in the format,

layout and content of compliance schedules,

and has provided an example of a compliance

schedule form at the end of Part 1 of the

compliance schedule content guidelines.

2.0 Compliance schedule statement

A compliance schedule statement states the

speciﬁed systems contained in the building and

notes where the compliance schedule is kept.

It is not a statement about the performance of

the speciﬁed systems listed.

A compliance schedule statement is issued on

Form 10 of the Building (Forms) Regulations

2004 by the territorial authority.

It is required to be publicly displayed for

12 months after the compliance schedule is

issued.

3.0 Building warrant of ﬁtness (BWoF)

A BWoF is required where a compliance

schedule has been issued for a building.

A BWoF veriﬁes that the inspection,

maintenance and reporting procedures for

all the speciﬁed systems within a building

have been carried out in accordance with

the compliance schedule for the previous

12 months.

The BWoF must be prepared in accordance

with the prescribed form (Form 12) in the

Building (Forms) Regulations 2004.

Section 108 of the Building Act requires that

a BWoF must:

• be supplied on each anniversary of the issue

of the compliance schedule

• state the location of the compliance schedule

and associated compliance schedule reports

• state that the inspection, maintenance,

and reporting procedures have been fully

complied with during the previous 12 months

• have attached to it all Form 12A certiﬁcates

issued by IQPs for the speciﬁed systems

• have attached to it any recommendations

from an IQP to amend the compliance

schedule.

The owner must display a copy of the BWoF

in a place in the building where it can be seen

by building users.

If a BWoF is not displayed when required,

or a false or misleading BWoF is displayed,

or a BWoF is displayed in a manner not in

MINISTRY OF BUSINESS, INNOVATION AND EMPLOYMENT

COMPLIANCE SCHEDULE HANDBOOKCompliance schedule regime

accordance with section 108 of the Building Act,

the owner is liable for a ﬁne of up to $20,000.

4.0 Form 12A – Certiﬁcate of compliance

Form 12A is a form issued by an IQP to verify

that the inspection, maintenance and reporting

procedures on a compliance schedule for a

speciﬁed system have been carried out during

the previous 12 months.

In order for the BWoF to be valid, the owner

must obtain Form 12A(s) covering all the

speciﬁed systems in the building and attach

them to the BWoF, before supplying it to the

territorial authority.

There may be a Form 12A for each speciﬁed

system or one Form 12A may cover several

speciﬁed systems. This will depend on the

number of IQPs required for a building.

Whatever the case, when those certiﬁcates are

considered together, they must certify that the

inspection and maintenance procedures stated

in the compliance schedule for all speciﬁed

systems have been fully complied with during

the previous 12 months.

The Form 12A cannot be amended or altered

to create exceptions from the requirement to

fully comply with the inspection, maintenance,

and reporting procedures for the previous

12 months.

5.0 Compliance schedule reports

Section 110 of the Building Act requires that an

owner of a building for which a compliance

schedule has been issued must obtain annual

written reports relating to the inspection,

maintenance, and reporting procedures of the

compliance schedule.

The owner must ensure the reports are:

• signed by an IQP who carried out one

or more of the inspection, maintenance,

and reporting procedures

• kept for a period of 2 years

• produced when required by the territorial

authority and any other person or

organisation who has the right to inspect the

building under any Act.

The owner must also ensure the BWoF states

where the reports, along with the compliance

schedule, are kept.

6.0 Performance standard

The term ‘Performance standard’ for a speciﬁed

system is not deﬁned by the Building Act.

However, it can be interpreted as the level of

performance a speciﬁed system was intended

to meet, and to continue to meet, at the time it

was designed and installed in a building.

The Building Act requires that a speciﬁed

system must be inspected and maintained in

order to ensure that it performs, and continues

to perform, to that standard.

If a speciﬁed system is designed and installed

to an Acceptable Solution, Veriﬁcation Method,

Standard or speciﬁc documentation, this will set

the performance standard for that speciﬁed

system. An example is the level required by

NZS 4541 for sprinkler systems.

7.0 Speciﬁed systems

Speciﬁed systems are systems or features that

contribute to the proper functioning of the

building. Speciﬁed systems require ongoing

inspection and maintenance to ensure they

function as required, because if they fail to

operate properly, they have the potential to

adversely affect health or life safety.

The speciﬁed systems are listed in Schedule 1

of the Building (Speciﬁed Systems, Change

the Use, and Earthquake-prone Buildings)

Regulations 2005, and are listed below. Where

one or more of these systems exist in a building

(except a single household unit), a compliance

schedule is required.

SS 1 Automatic systems for ﬁre suppression

SS 2 Automatic or manual emergency warning

systems for ﬁre or other dangers

SS 3 Electromagnetic or automatic doors or

windows

SS 4 Emergency lighting systems

SS 5 Escape route pressurisation systems

SS 6 Riser mains for use by ﬁre services

Amend 2

Oct 2011

14 February 2014

Amend 3

Feb 2014

SS 7 Automatic back-ﬂow preventers

connected to a potable water supply

SS 8 Lifts, escalators, travelators, or other

systems for moving people or goods

within buildings

SS 9 Mechanical ventilation or air conditioning

systems

SS 10 Building maintenance units providing

access to exterior and interior walls of

buildings

SS 11 Laboratory fume cupboards

SS 12 Audio loops or other assistive listening

systems

SS 13 Smoke control systems

SS 14 Emergency power systems for, or signs

relating to, a system or feature speciﬁed

in any of SS 1 to SS 13 above

SS 15 Other ﬁre safety systems or features

(systems for communicating information

intended to facilitate evacuation, ﬁnal

exits, ﬁre separations, signs, ﬁre

separations)

SS 16 Cable cars

Amend 1

Mar 2008

COMPLIANCE SCHEDULE HANDBOOK Compliance schedule regime

10 October 2011

DEPARTMENT OF BUILDING AND HOUSING

Amend 2

Oct 2011

Amend 2

Oct 2011

DEPARTMENT OF BUILDING AND HOUSING

25 May 2007

COMPLIANCE SCHEDULE HANDBOOKCompliance schedule content guidelines

Section 3 Compliance schedule

content guidelines

Use of this section

This section is divided into two parts, which

should be read together by the building consent

authority when developing a compliance

schedule, and by the owner when proposing

inspection and routine maintenance procedures

for the purposes of the compliance schedule.

The ﬁrst part, Developing a compliance

schedule, provides a guide to developing a

compliance schedule for a speciﬁed system or

systems in a building. It provides suggested

compliance schedule sections and structure in

a step-by-step format.

The second part, Content guide, provides

information on individual speciﬁed systems

and guidance relating to various inspection and

maintenance procedures that could be used

depending on the type of installation.

Note: Part 2 of the Compliance schedule

content guidelines section does not contain

model compliance schedules or examples

of what a compliance schedule should look

like. It provides information to assist in

determining when to include a system or

feature as a speciﬁed system and gives

guidance relating to possible inspection

and maintenance procedures.

COMPLIANCE SCHEDULE HANDBOOK Compliance schedule content guidelines

25 May 2007

DEPARTMENT OF BUILDING AND HOUSING

1.0 Introduction

It is important that a compliance schedule is

a relevant, useful and compliant document.

A building’s compliance schedule must also

be speciﬁc and tailored to the building and its

speciﬁed systems. This is for two main

reasons.

• A building’s environment can introduce

speciﬁc requirements for a speciﬁed system.

In turn, this means there can be a range of

possible speciﬁc inspection and maintenance

requirements. Requirements for the same

speciﬁed system in two different buildings

may be completely different.

• Some speciﬁed systems incorporate a broad

range of sub-systems and features. Each of

these systems and features has its own

individual inspection and maintenance

requirements to ensure it performs to the

performance standards. Issuing a compliance

schedule with generic inspection and

maintenance procedures for a given speciﬁed

system, for example a ‘smoke control system’,

when there are varying types, would be

meaningless.

Before beginning to develop a compliance

schedule, it is important to determine whether

each system or feature proposed to be on the

building’s compliance schedule is a speciﬁed

system, and therefore whether it is required

to be on the compliance schedule. Paragraphs

2.0–2.2.2 and Part 2 of the Compliance

schedule content guidelines provide the tools

to determine if a system or feature is a

speciﬁed system.

Once it is established that a compliance

schedule is required and the speciﬁed systems

in the building are determined, a compliance

schedule will need to be developed. The

following ﬁve subjects should be considered

when developing a compliance schedule or

proposing inspection and routine maintenance

procedures for the purposes of a compliance

schedule.

PART 1: DEVELOPING A COMPLIANCE SCHEDULE

• System description

• Inspection

• Maintenance

• Reporting and recording

• Responsibility

Including information about these items will

ensure the compliance schedule can be

understood and used by the owner, the IQPs

and the territorial authority.

Paragraphs 3.0–6.0 provide guidance on how

to construct a compliance schedule and develop

information about each of the items listed

above for a speciﬁed system in a building.

2.0 Determining and categorising a

speciﬁed system (SS)

Although the speciﬁed systems are listed in the

Building (Speciﬁed Systems, Change the Use,

and Earthquake-prone Buildings) Regulations,

there may be situations where it is not clear

whether a given system or feature is a speciﬁed

system.

2.1 Guideline provisions

Part 2 of the Compliance schedule content

guidelines section provides a ‘Scope’ in relation

to speciﬁed systems SS 1 to SS 15, to assist in

determining whether a system or feature should

be listed on a compliance schedule.

Example: SS 11 Laboratory fume cupboards

A laboratory fume cupboard is required to be

listed on a compliance schedule where the

cupboard:

A .1 uses a ducted extraction system through

the building.

Examples:

Examples of laboratory fume cupboards

include, but are not limited to:

(i) a ducted fume cupboard for laboratory use.

A. Scope

DEPARTMENT OF BUILDING AND HOUSING

25 May 2007

COMPLIANCE SCHEDULE HANDBOOKCompliance schedule content guidelines

2.2 Further clariﬁcation

In some cases a given system or feature of a

building may have aspects or characteristics of

several speciﬁed systems. While the ‘Scope’

provided in Part 2 of the Compliance schedule

content guidelines aims to assist in making

that judgement, it will not always be clear.

Paragraph 2.2 (2.2.1 and 2.2.2) aims to assist in

making the judgements around appropriately

assigning a system or feature, which has

aspects or characteristics of several speciﬁed

systems, to a speciﬁed system.

It is important that the owner or owner’s agent

discuss any uncertainties around inclusion of

a system with the building consent authority.

2.2.1 Mechanical ventilation

There are four speciﬁed systems that are

generally referred to as mechanical ventilation

systems. Appropriate categorisation of these

is necessary for the compliance schedule.

The mechanical ventilation speciﬁed systems

are described below to assist with the

appropriate categorisation of the system

or feature in question.

• Speciﬁed system 5 – Escape route

pressurisation systems

An escape route pressurisation system is

a mechanical ventilation system dedicated

to the control of smoke or ﬁre through

pressurisation of an escape route.

• Speciﬁed system 9 – Mechanical

ventilation or air conditioning systems

Mechanical ventilation or air conditioning

systems have the primary purpose of

ventilating or air conditioning a building in

normal circumstances, or have been installed

to control dust and hazardous substances.

A mechanical ventilation or air conditioning

system may incorporate specialised functions

that interface with the emergency warning

system in the event of ﬁre. The role of the

system in ﬁre mode must be recognised in

the compliance schedule and its performance

veriﬁed.

• Speciﬁed system 11 – Laboratory fume

cupboards

Laboratory fume cupboards have the primary

purpose of capturing and removing, through

mechanical ventilation, fumes associated

with laboratory-based activities. They may

incorporate other features such as electrical

zoning of hazardous areas, liquid

compounding, fume encapsulation and

safety screens.

• Speciﬁed system 13 – Smoke control

systems

Smoke control systems are systems

dedicated to controlling smoke within a

building. They are not a dedicated escape

route pressurisation system, nor the

building’s normal mechanical ventilation

system. They may include a mechanical

ventilation system (eg, dedicated ﬁre

mode extract fans and relief air dampers)

in addition to passive smoke control features

(eg, bulkheads, smoke curtains, pressure

relief and venting openings).

2.2.2 Signs

Two speciﬁed systems incorporate signs which

are required to be included on a compliance

schedule. These are:

• Speciﬁed system 14 – emergency power

systems for, or signs relating to, a system

or feature speciﬁed in any of clauses

1 to 13

This speciﬁed system includes signs

associated with, or installed for the purposes

of, a primary system contained in any of the

speciﬁed systems 1–13. An example is lift

load limit signs.

• Speciﬁed system 15/4 – Signs for

communicating information intended to

facilitate evacuation

This speciﬁed system includes signs that

have been installed to provide assistance to

occupants to evacuate a building in the event

of an emergency. Examples are exit and

escape route direction signs.

COMPLIANCE SCHEDULE HANDBOOK Compliance schedule content guidelines

25 May 2007

DEPARTMENT OF BUILDING AND HOUSING

Some signs may be covered by the two

speciﬁed systems, for example, a sign

indicating how to use a manual call point. It is

suggested that where this occurs, a practical

approach is to categorise the sign based on the

primary reason for which it was installed. In the

case of manual call points, SS 14 would be the

most appropriate as the sign has been installed

as part of an SS 2 (emergency warning systems)

item. An exit sign leading to an automatic door

would be listed under SS 15 as the sign is

there for escape purposes, not to provide

instructions to the user on how to operate

the automatic door.

Signs are listed under two separate speciﬁed

systems in the Regulations. This arrangement

in the Regulations does not mean that there

is a requirement that the speciﬁed systems be

listed in any particular way on a compliance

schedule. For instance, each primary speciﬁed

system (SS 1–13) could be listed on a

compliance schedule and where appropriate

have SS 14 signs as a subcategory describing

the signs that relate to them and their inspection,

maintenance and reporting procedures. The

same could be done for emergency power

systems.

3.0 System description

It is essential that a compliance schedule is

speciﬁcally tailored to a building and its

speciﬁed system(s). This is important to ensure

the ongoing performance of the speciﬁed

systems to the required performance standards

and to allow those carrying out and auditing

the compliance schedule requirements to

understand what is required.

As a minimum, a basic description of the

system, its purpose, location and extent of

installation should be provided on the

compliance schedule to assist those carrying

out the inspection and maintenance procedures.

It can be helpful to include the relevant building

consent documentation or drawings and

speciﬁcations on the compliance schedule.

This information will assist users to understand

the system design, installation and operation.

Example:

SS 7

7.1: 15 mm double check valve assembly –

boiler feed supply – located in the level 9

plantroom – see building consent BC5394,

drawing 4 page 5 (attached)

7.2: 20 mm double check valve assembly –

swimming pool make up water supply – located

on level 2 – see building consent BC5394,

drawing 2 page 5 (attached)

Assigning a reference number to each speciﬁed

system will help to distinguish between different

speciﬁed systems of the same type. These

reference numbers can then be used on plans to

help identify a speciﬁed system’s location.

3.1 Guideline provisions

Although Part 2 of the Compliance schedule

content guidelines provides a general scope

and some examples for each speciﬁed system,

it does not provide a system description,

as these are speciﬁc to each system and its

arrangement within a building.

4.0 Inspection and maintenance

The Building Act requires that each speciﬁed

system have inspection and maintenance

procedures to ensure the system is performing,

and continues to perform, to the performance

standards set out for that speciﬁed system.

The inspection, maintenance, and reporting

procedures need to be relevant to the

performance standard, and therefore the way

the system was designed, to ensure the

speciﬁed system continues to perform in the

way it was intended.

Often a New Zealand or international Standard

will be suitable for the inspection and

maintenance procedures for a particular

speciﬁed system. In other cases it may be an

inspection and maintenance document provided

by the manufacturer/designer of the system,

or it may be an inspection document prepared

by a person qualiﬁed to do so (this may be

developed using a combination of

MINISTRY OF BUSINESS, INNOVATION AND EMPLOYMENT

14 February 2014

COMPLIANCE SCHEDULE HANDBOOKCompliance schedule content guidelines

manufacturers’ speciﬁcations and other

inspection Standards).

The inspection and maintenance procedures,

including frequency, need to be appropriate to

the particular speciﬁed system and its purpose

within a building. This may include considering

the age of the system, the system’s historical

performance, or a change in the use of the

building.

Example – inspection statement for

mechanical ventilation system – ﬁre and

smoke control:

Inspection content and frequency for the

mechanical ventilation system shall be in

accordance with sections 1 and 18 of AS 1851:

2005 – Maintenance of ﬁre protection systems

and equipment. In particular, inspections shall

be carried out in accordance with tables 18.4.1.1

to 18.4.1.6 and 18.4.2.2 to 18.4.2.5.

4.1 Types of maintenance

There are two types of maintenance which

need to be considered in the development of

the compliance schedule, planned preventative

maintenance and responsive maintenance.

Planned preventative maintenance

Planned preventative maintenance is aimed at

avoiding breakdown or malfunction, through

regular service, cleansing, adjustment,

lubrication, or periodic replacement.

Planned preventative maintenance will

generally be based on published Standards or

recommendations made by the designer,

manufacturer or supplier.

Example:

Maintenance shall be carried out in accordance

with the attached ‘Operating and Maintenance

Manual for HVAC Services at 123 Common

Street’ dated 15/07/2004 by XYZ Engineers.

Responsive maintenance

Responsive maintenance is required where

the system or a component of the system has

failed, resulting in the performance standard

not being satisﬁed. This may be identiﬁed

during inspection, testing, planned preventative

maintenance or reported by building users.

4.2 Guideline provisions

Part 2 of the Compliance schedule content

guidelines provides both an inspection section

and a maintenance section for each speciﬁed

system. These provide guidance relating to

possible inspection and maintenance

procedures in various forms, including:

• reference to a Standard or document

• description of the inspection and

maintenance procedures.

Where no appropriate procedures have been

identiﬁed and where the listed procedures are

not appropriate to a particular speciﬁed system,

a speciﬁcally-designed inspection and

maintenance document must be prepared by

a person who is qualiﬁed, experienced and

competent to do so. This may be the designer’s

recommendations or manufacturer’s

speciﬁcations.

Other suitable reference documents may be

found within the Acceptable Solutions and

Veriﬁcation Methods relevant to the speciﬁed

systems.

In any case, the inspection and maintenance

procedures must be appropriate for the

speciﬁed system. Ultimately it will be up

to the building consent authority to decide what

procedures are appropriate when issuing the

compliance schedule. However, a building

owner needs to submit proposals for the

inspection and routine maintenance procedures

for the purposes of the compliance schedule

as part of a building consent application.

While the referenced documents in Part 2 do

not nominate the relevant clauses or sections,

or have attached dates or versions, it is

essential that these be included on a building’s

compliance schedule.

5.0 Reporting and recording

Including a reporting and recording section on

the compliance schedule provides for the

keeping of records and the availability of these

records to the IQP, in order to issue a Form 12A

certiﬁcate and for reference at any other time.

Amend 3

Feb 2014

COMPLIANCE SCHEDULE HANDBOOK Compliance schedule content guidelines

25 May 2007

DEPARTMENT OF BUILDING AND HOUSING

While in many cases all the inspection and

maintenance procedures for a speciﬁed system

are carried out by a single contracted IQP, it is

possible that another IQP may be involved in

carrying out the procedures. Their contribution

may need to be known to the originally

contracted IQP in order to verify that the

inspection and maintenance procedures have

been carried out during the previous 12 months.

Depending on the installation, it may be

appropriate to keep records in a log book at the

installation, with a summary report held in the

designated location with the compliance

schedule.

The Building Act states that it is the owner’s

responsibility to keep records relating to the

compliance schedule. However, for practical

reasons, it may be appropriate for the IQP to

keep the records on the owner’s behalf.

Example of a reporting/recording statement:

The owner must keep records of all inspection,

maintenance and repairs undertaken in the

previous 24 months.

The records must, as a minimum, include:

– details of any inspection, test or preventative

maintenance carried out, including dates,

work undertaken, faults found, remedies

applied, and the person who performed

the work

– details of any other faults found or

maintenance and repair work undertaken

to maintain the system in working order,

including dates, work undertaken, faults

found, remedies applied and the person

who performed the work.

6.0 Responsibility

It is the owner’s responsibility to satisfy the

obligations under section 105 of the Building

Act. These obligations include the requirement

to ensure that inspection, maintenance,

and reporting procedures are carried out.

Assistance may be sought from property

management and facility management

companies for coordination of the work.

IQPs will have to be involved in the technical

aspects of the necessary work to verify that

performance standards have been satisﬁed,

and all inspection, maintenance and reporting

procedures have been carried out to enable

Form 12A to be issued.

Example of responsibility section for SS 1 –

Automatic systems for ﬁre suppression

All inspections shall be undertaken by

independent qualiﬁed persons.

MINISTRY OF BUSINESS, INNOVATION AND EMPLOYMENT

14 February 2014

COMPLIANCE SCHEDULE HANDBOOKCompliance schedule content guidelines

7.0 Compliance schedule example form

Date of issue:

Last amended: [delete if not applicable]

1. The building

Street address of building:

Legal description of land where building is located:

Building name:

Location of building within site/block number:

Level/unit number:

Current, lawfully established, use:

Building consent number/s: [delete if not applicable]

Highest ﬁre hazard category for building use: [insert number]

2. The owner

Name of owner:

Contact person: [delete if the owner is an individual]

Mailing address:

Street address/registered ofﬁce:

Phone number: Landline: Mobile:

Daytime: After hours:

Facsimile number:

Email address:

Website:

First point of contact for communications with the territorial authority: [Give full name, mailing address,

phone number/s, facsimile number and e-mail address, which must be located in New Zealand.

This person must have authority to permit a person to enter the building for the purpose of inspecting

the speciﬁed systems.]

3. Speciﬁed system/s

The following speciﬁed system/s is/are contained in the building.

Reference number Speciﬁed system System description

[Assign a speciﬁc number

for each speciﬁed system

in the building (ie, SS 1.1,

SS 3/3.1), not a direct

reference to the numbers

in Regulations]

[List every speciﬁed

system in the building as

described in Regulations]

[Include a basic description of each speciﬁed

system, its purpose, location and extent of

installation. Include references to plans and

speciﬁcations where relevant]

The following is/are the performance standard/s for the speciﬁed system/s in the building.

Reference number Performance standard

[List speciﬁc reference

number assigned above]

[The performance standard may be a reference to an Acceptable Solution,

Veriﬁcation Method, Standard, or speciﬁc documentation depending on

what each speciﬁed system was designed and installed to]

Compliance Schedule

Amend 3

Feb 2014

COMPLIANCE SCHEDULE HANDBOOK Compliance schedule content guidelines

25 May 2007

DEPARTMENT OF BUILDING AND HOUSING

The following is/are the inspection, maintenance, and reporting procedures for the speciﬁed system/s

in the building.

Reference number Procedures Responsibility

Inspection Maintenance Reporting

[List speciﬁc

reference number

assigned above]

[Inspection

procedures may

be identiﬁed by a

written description,

or a reference to

a Standard or other

document]

[Maintenance

procedures may

be identiﬁed by a

written description,

or a reference to a

Standard or other

document]

[Reporting

procedures may

be identiﬁed

by a written

description,

or a reference to

a Standard or

other document]

[List persons

responsible for

the adjacent

procedures]

The following speciﬁed systems relate to: [delete those not applicable]

means of escape from ﬁre

[list relevant systems]

safety barriers

[list relevant systems]

means of access, and facilities for use, by persons with disabilities

[list relevant systems]

handheld hose reels for ﬁre-ﬁghting

[list relevant systems]

signs

[list relevant systems]

Signature:

Position:

On behalf of: [name of territorial authority or building consent authority]

Date: [insert date]

(If the compliance schedule is issued by a building consent authority, a copy of it must be sent to the

territorial authority in whose district the building is located within 5 working days.)

Compliance Schedule (continued)

DEPARTMENT OF BUILDING AND HOUSING

25 May 2007

COMPLIANCE SCHEDULE HANDBOOKCompliance schedule content guidelines

PART 2: CONTENT GUIDE

1.0 Use of this part

This part contains guidance for each of the

speciﬁed systems. The information is not

detailed in nature or speciﬁc to any particular

system, but instead provides general guidance

relating to three areas, namely ‘Scope’,

‘Inspections’ and ‘Maintenance’. No information

is given in respect of ‘Reporting and recording’

or ‘Responsibility’.

The ‘Scope’ section provides one means

of determining whether a given system or

feature is a speciﬁed system and gives some

examples. The ‘Scope’ is not exhaustive and

considerations should not be limited to this

when deciding if a particular system needs to

be included on a compliance schedule.

The ‘Inspections’ and ‘Maintenance’ sections

give guidance by referring to Standards that

may be applicable and by noting parts of a

speciﬁed system that may need to be checked.

In each particular case, when a compliance

schedule is issued, the relevant parts of the

Standard that are applicable to the installed

speciﬁed system need to be nominated in the

compliance schedule. Likewise, where lists are

given suggesting parts of the speciﬁed system

to be inspected, the compliance schedule

needs to complete the list applicable to the

actual installed system and nominate the actual

inspections required along with what

constitutes a pass.

Note: This part does not contain model

compliance schedules or examples of what

a compliance schedule should look like.

The information provided is not a substitute

for the requirements set out in the Building

Act and Regulations. Ultimately, a building

consent authority must be satisﬁed that any

compliance schedule it issues complies with

the requirements in the Building Act and

Regulations.

COMPLIANCE SCHEDULE HANDBOOK Compliance schedule content guidelines

14 February 2014

MINISTRY OF BUSINESS, INNOVATION AND EMPLOYMENT

SS 1 Automatic systems for ﬁre suppression

General

Automatic systems for ﬁre suppression require

regular inspection and testing to ensure the

system will operate as required by the

performance standard in the event of a ﬁre.

Content and frequency of inspections

Depending on the type of installation and its

performance standard, one or more of the

following referenced Standards or documents

could be used:

B.1 NZS 4541

B.2 NZS 4515

B.3 AS 1851

B.4 a speciﬁcally-designed solution prepared by

a person who, on the basis of experience and

qualiﬁcations, is competent to do so.

Annual inspections

Where the system is connected to the building’s

emergency warning system, testing of the

interface between the two systems should be

carried out annually.

B. Inspections

Planned preventative maintenance and responsive

maintenance should be carried out in accordance

with the nominated performance and inspection

Standard or document, and to ensure the system

will operate as required in the event of a ﬁre.

C. MaintenanceA. Scope

An automatic ﬁre suppression system is required

to be listed on a compliance schedule in all cases.

Examples:

Examples of automatic ﬁre suppression systems

include, but are not limited to:

(i) a water sprinkler system to satisfy the

Acceptable Solutions C/AS1–C/AS7 or as part

of an engineered solution for compliance with

the Building Code

(ii) a gas ﬂood ﬁre suppression system installed

within a building for computer equipment

protection.

Amend 3

Feb 2014

DEPARTMENT OF BUILDING AND HOUSING

25 May 2007

COMPLIANCE SCHEDULE HANDBOOKCompliance schedule content guidelines

SS 2 Automatic or manual emergency warning systems

General

Emergency warning systems require regular

inspection and testing to ensure the system will

operate as required by the performance standard

in the event of ﬁre or other danger.

Content and frequency of inspections

Depending on the type of installation and its

performance standard, one or more of the

following referenced Standards or documents

could be used:

B.1 NZS 4512

B.2 AS 1851

B.3 a speciﬁcally designed solution prepared by

a person who, on the basis of experience and

qualiﬁcations, is competent to do so.

B. Inspections

Planned preventative maintenance and

responsive maintenance should be carried out

in accordance with the nominated performance

and inspection Standard or document, and to

ensure the system will operate as required in

the event of a ﬁre or other danger.

C. MaintenanceA. Scope

An emergency warning system is required to be

listed on a compliance schedule in all cases.

Examples:

Examples of emergency warning systems

include, but are not limited to the following.

Emergency warning systems that perform a

function contributing to the ﬁre safety precautions

of a building, for example:

(i) manual warning systems (Type 2 alarm)

(ii) automatic ﬁre alarm system with heat

detectors and manual call points (Type 3 alarm)

(iii) automatic ﬁre alarm system with smoke

detectors and manual call points

(Type 4 alarm).

Emergency warning systems installed to

manage hazardous properties of, or danger from,

substances stored or used within the premises

that are governed by a Building Code clause.

For example:

(i) a carbon monoxide gas detection system

within a carpark building that warns occupants

of a potentially hazardous concentration of gas.

COMPLIANCE SCHEDULE HANDBOOK Compliance schedule content guidelines

DEPARTMENT OF BUILDING AND HOUSING

SS 3 Electromagnetic or automatic doors or windows

General

Automatic doors require regular inspection and

testing to ensure the system will operate as

required by the performance standard, occupants

are not prevented from leaving the building in

the event of an emergency, and people with

disabilities are able to gain access to the internal

space of the building.

Content and frequency of inspections

Depending on the type of installation and its

performance standard, one or more of the

following referenced Standards or documents

could be used:

B.1 NZS 4239

B.2 AS 4085

B.3 AS 4290

B.4 AS 5007

B.5 a speciﬁcally-designed solution prepared

by a person who, on the basis of experience

and qualiﬁcations, is competent to do so.

B. Inspections

A. Scope

An automatic door is required to be listed on a

compliance schedule where the door:

A .1 is designed to open without direct operation

from any building occupant, and

A.2 could cause injury should they fail to operate

as required, and

A.3 could trap occupants in a building should it

fail to operate as required.

Examples:

Examples of automatic doors include, but are not

limited to:

(i) automatic sliding doors

(ii) automatic revolving doors.

As a minimum, if not already stated by the

nominated Standard(s) or document, inspections

should be carried out:

• daily, when the building is in use, for crowd

occupancies (CS, CL, CO, CM) and for all

buildings where building work is occurring

that may affect an automatic door on an

escape route or an accessible route

• monthly, for all other occupancies

• annually, for all occupancies.

Daily and monthly inspections

Doors should be inspected to ensure they can be

opened and that they are not:

B.5 locked

B.6 barred

B.7 blocked.

Annual inspections

Inspection of the following should be carried out

when appropriate to the installation.

B.8 Auto door controller operation

B.9 Activation devices

B.10 Safety devices

B.11 Hanger brackets and bolt ﬁxings

B.12 Wheels

B.13 Anti-rise rollers

B.14 General condition of door leaves and

hardware

B.15 Alignment and clearance of doors

B.16 Glazing and vision panel to door leaves and

over lights

B.17 Floor guides

B.18 Operation of any doorway illumination

B.19 Visibility of strongly contrasting visual strip

to leading edge

In addition to being inspected, the following

should be tested for effective operation when

appropriate to the installation.

B.20 Electrical and mechanical lock

B.21 Battery back-up

B.22 Brake settings

B.23 Panic breakout or fail-safe devices

B.24 Interface between the automatic doors

and the building’s emergency warning system

B.25 Motion pick up of sensors at shallow angles

B.26 Door timing (it should remain open for at

least ﬁve seconds)

Inspections (continued)

• SS 3/1 Automatic doors

• SS 3/2 Access controlled doors

• SS 3/3 Interfaced ﬁre or smoke doors

or windows

SS 3/1 Automatic doors

10 October 2011

Amend 2

Oct 2011

SS 3/2 Access-controlled doors

DEPARTMENT OF BUILDING AND HOUSING

25 May 2007

COMPLIANCE SCHEDULE HANDBOOKCompliance schedule content guidelines

General

Access-controlled doors require regular

inspections to ensure occupants are not prevented

from leaving the building and are able to leave

the building without the use of swipe cards,

keys or other security devices in the event of an

emergency.

Content and frequency of inspections

Depending on the type of installation and its

performance standard the following referenced

document could be used.

B.1 A speciﬁcally-designed solution prepared by

a person who, on the basis of experience and

qualiﬁcations, is competent to do so.

As a minimum, inspections should be carried out:

• daily, when the building is in use, for crowd

occupancies (CS, CL, CO, CM) and for all

buildings where building work is occurring

that may affect an access control door on an

escape route

• monthly, for all other occupancies

• six-monthly, for all occupancies.

Daily and monthly inspections

Doors should be inspected to ensure they are not:

B.2 locked

B.3 barred

B.4 blocked.

Six-monthly inspections

The following checks should be carried out when

appropriate to the installation.

B.5 Operation of fail-safe devices in emergency

and power outage situations

B.6 Connection to alarm system

B.7 Any emergency power supply required to

operate in the event of a power failure (this may

be checked as a requirement under SS 14/1)

B. Inspections

A. Scope

An access-controlled door is required to be listed

on a compliance schedule where the door:

A .1 has a security control measure installed on or

as part of it, and

A.2 could trap occupants in a building, should it

fail to operate as required.

Examples:

Examples of access-controlled doors include,

but are not limited to:

(i) swipe card access

(ii) proximity sensor access

(iii) key pad access

(iv) delayed egress.

COMMENT:

Doors which fall under the scope of SS 3/1 as

well as this scope should be inspected and

tested for the appropriate items under SS 3/1

and SS 3/2.

Planned preventative maintenance and responsive

maintenance should be carried out in accordance

with the nominated performance and inspection

Standard or document. It is also carried out to

ensure:

• safe, suitable operation

• occupants are not prevented from leaving the

building in the event of an emergency

• people with disabilities can gain access to the

internal space of the building.

In particular, the following should be carried out

during the inspections as required.

C.1 Adjust belt or chain tension

C.2 Adjust brake settings

C.3 Replace sticky, noisy or non-round wheels

C.4 Clean track and wheels with moist cloth

C.5 Recharge back-up batteries when power is

below speciﬁed levels

Depending on size and type, back-up rechargeable

batteries should be replaced approximately every

two years or when found to be inoperable.

C. Maintenance

Planned preventative maintenance and responsive

maintenance should be carried out in accordance

with the nominated performance and inspection

document, and to ensure occupants are not

prevented from leaving the building in the event

of an emergency.

Depending on size and type, back-up rechargeable

batteries should be replaced approximately every

two years or when found to be inoperable.

SS 3/3 Interfaced ﬁre or smoke doors

or windows

COMPLIANCE SCHEDULE HANDBOOK Compliance schedule content guidelines

25 May 2007

DEPARTMENT OF BUILDING AND HOUSING

A. Scope

General

Interfaced ﬁre and smoke doors or windows

require regular inspections to ensure they operate

as required by the performance standards in

event of a ﬁre.

Content and frequency of inspections

Depending on the type of installation and its

performance standard the following referenced

Standard or document could be used.

B.1 AS 4178

B.2 A speciﬁcally-designed solution prepared by

a person who, on the basis of experience and

qualiﬁcations, is competent to do so

As a minimum, if not already stated by the

nominated Standard(s) or document, inspections

should be carried out:

• daily, when the building is in use, for crowd

occupancies (CS, CL, CO, CM) and for all

buildings where building work is occurring

that may affect an interfaced door on an

escape route

• monthly, for all other occupancies

• annually, for all occupancies.

B. Inspections

C. Maintenance

Planned preventative maintenance and responsive

maintenance should be carried out in accordance

with the nominated performance and inspection

Standard or document, and to ensure the ﬁre or

smoke door or window operates correctly in the

event of a ﬁre.

Daily and monthly inspections

Doors should be inspected to ensure they are not:

B.3 locked

B.4 barred

B.5 blocked.

Annual inspections

The following checks should be carried out when

appropriate to the installation.

B.6 Operation of fail-safe devices in power

outage situations

B.7 Operation of manual release provisions

B.8 Connection to the building’s emergency

warning system

Inspections (continued)

An interfaced ﬁre or smoke door or window is

required to be listed on a compliance schedule

where the door or window:

A .1 is designed to open or close on the activation

of the building emergency warning system or

detection device.

Examples:

An example of interfaced ﬁre or smoke doors

includes, but is not limited to:

(i) electromagnetic door holders.

COMMENT:

Fire and smoke doors or windows that form

part of a fire or smoke separation may also need

to be inspected in accordance with SS 15/3 and

SS 15/5.

SS 4 Emergency lighting systems

An emergency lighting system is required to be

listed on a compliance schedule in all cases.

Examples:

Examples of emergency lighting systems include,

but are not limited to:

(i) an emergency lighting system within the safe

or open path of the building to facilitate

evacuation

(ii) an emergency lighting installation for

identiﬁcation of the exitways of a building

to facilitate evacuation.

B. Inspections

A. Scope

DEPARTMENT OF BUILDING AND HOUSING

25 May 2007

COMPLIANCE SCHEDULE HANDBOOKCompliance schedule content guidelines

General

Emergency lighting systems require regular

inspection and testing to ensure effective

operation for the required duration in the event

of a failure of the general lighting system.

Content and frequency of inspections

Depending on the type of installation and its

performance standard, one or more of the

following referenced Standards or documents

could be used.

For existing systems installed in accordance

with NZS 6742:

• B.1 NZS 6742.

For systems installed in accordance with

AS/NZS 2293:

• B.2 AS/NZS 2293.

Where a generator is part of the emergency

lighting system:

• B.3 the generator should be inspected in

accordance with NZS 6104.

Where none of the above procedures are

appropriate:

• B.4 a speciﬁcally-designed solution prepared

by a person who, on the basis of experience

and qualiﬁcations, is competent to do so.

Annual inspection

Where the system is connected to the building’s

emergency warning system, testing of the

interface between the two systems should be

carried out annually.

Planned preventative maintenance and responsive

maintenance should be carried out in accordance

with the nominated performance and inspection

Standard or document, and to ensure effective

operation of the emergency lighting for the

required duration in the event of a failure of the

general lighting system.

C. Maintenance

SS 5 Escape route pressurisation systems

An escape route pressurisation system is required

to be listed on a compliance schedule in all cases.

Examples:

Examples of escape route pressurisation systems

include, but are not limited to:

(i) a corridor pressurisation system

(ii) a stairwell pressurisation system.

A. Scope

COMPLIANCE SCHEDULE HANDBOOK Compliance schedule content guidelines

25 May 2007

DEPARTMENT OF BUILDING AND HOUSING

B. Inspections

General

Escape route pressurisation systems require

regular inspection and testing to ensure the

system will operate as required by the

performance standard in the event of a ﬁre.

Content and frequency of inspections

Depending on the type of installation and its

performance standard, the following referenced

Standard or document could be used.

B.1 AS 1851

B.2 A speciﬁcally-designed solution prepared by

a person who, on the basis of experience and

qualiﬁcations, is competent to do so

Planned preventative maintenance and responsive

maintenance should be carried out in accordance

with the nominated performance and inspection

Standard or document, and to ensure the system

will operate as required in the event of a ﬁre.

C. Maintenance

SS 6 Riser mains

DEPARTMENT OF BUILDING AND HOUSING

25 May 2007

COMPLIANCE SCHEDULE HANDBOOKCompliance schedule content guidelines

B. Inspections

General

Riser mains for use by ﬁre services require

regular inspection and testing to ensure the

system will operate as required by the

performance standard in the event of a ﬁre.

Content and frequency of inspections

Depending on the type of installation and its

performance standard, the following referenced

Standard or document could be used.

B.1 NZS 4510

B.2 A speciﬁcally-designed solution prepared by

a person who, on the basis of experience and

qualiﬁcations, is competent to do so

Planned preventative maintenance and

responsive maintenance should be carried out

in accordance with the nominated performance

and inspection Standard or document, and to

ensure the system will operate as required in

the event of a ﬁre.

C. Maintenance

A. Scope

A riser main for use by ﬁre services is required to

be listed on a compliance schedule in all cases.

Examples:

Examples of riser mains for use by ﬁre services

include, but are not limited to:

(i) a dry riser

(ii) a charged riser.

COMPLIANCE SCHEDULE HANDBOOK Compliance schedule content guidelines

DEPARTMENT OF BUILDING AND HOUSING

SS 7 Automatic back-ﬂow preventers

A. Scope

A back-ﬂow preventer is required to be listed on

a compliance schedule where the preventer:

A .1 is connected to a potable water supply, and

A.2 is contained entirely within the property

boundary of the building it is servicing, or

A.3 it is contained partially within the property

boundary of the building it is servicing and is not

owned by the network utility operator (NUO).

Examples:

Examples of back-ﬂow preventers include,

but are not limited to:

i) reduced pressure zone devices

ii) double check valve assemblies

iii) pressure type vacuum breakers

iv) atmospheric vacuum breakers.

General

Automatic back-ﬂow preventers require regular

testing to ensure they provide protection to the

drinking water supply.

Content and frequency of inspections

Depending on the type of installation and its

performance standard, the following referenced

Standard, document or procedure could be used.

B.1 Reduced pressure zone devices, double

check valve assemblies, pressure vacuum

breakers:

B.1.1 AS 2845.3

B.1. 2 United States Environmental Protection

Agency ’Cross-Connection Control Manual’.

B.1. 3 NZ Backﬂow testing standard.

B.2 Atmospheric vacuum breaker devices.

B. 2.1 These should be tested annually in

accordance with the following and achieve

the required results.

(i) Operate the device by turning on the

ﬁxture or equipment and observe the

operation. The poppet or ﬂoat must close

on increase in pressure, and

(ii) Operate the device by turning off the

ﬁxture or equipment and observe the

operation. The poppet or ﬂoat must open

on decrease in pressure.

B. Inspections

B.3 Any other back-ﬂow preventer connected

to a potable water supply required to meet the

requirements of the Building Code:

B. 3.1 a speciﬁcally-designed solution

prepared by a person who, on the basis of

experience and qualiﬁcations, is competent

to do so.

Non-testable automatic back-ﬂow preventers

connected to a potable water supply should be

inspected annually and replaced or repaired if

leaking or displaying any other fault.

Automatic back-ﬂow preventers should be

inspected and tested after repair or replacement.

Inspections (continued)

Planned preventative maintenance and responsive

maintenance should be carried out in accordance

with the nominated performance and inspection

Standard or document, and to ensure the back-

ﬂow preventer provides protection to the drinking

water supply.

C. Maintenance

10 October 2011

Amend 2

Oct 2011

A. Scope

B. Inspections

MINISTRY OF BUSINESS, INNOVATION AND EMPLOYMENT

14 February 2014

COMPLIANCE SCHEDULE HANDBOOKCompliance schedule content guidelines

Planned preventative maintenance and responsive

maintenance should be carried out in accordance

with the nominated performance and inspection

Standard or document, and to ensure safe and

suitable use.

C. Maintenance

SS 8 Lifts, escalators, travelators, or other systems for moving people or goods within buildings

A passenger-carrying lift is required to be listed

on a compliance schedule in all cases.

Examples:

Examples of passenger-carrying lifts include,

but are not limited to:

(i) a high speed elevator in a commercial ofﬁce

building

(ii) a platform lift providing access for a person

with disabilities.

General

Passenger-carrying lifts require regular inspection

and testing to ensure they operate as required by

the performance standard.

Content and frequency of inspections

Depending on the type of installation and its

performance standard, one or more of the

following referenced Standards or documents

could be used.

For lifts installed in buildings before the

introduction of the Building Act 1991:

• B.1 Power Lift Rules applicable at the time

of installation.

For installations that comply with D2/AS1 and are

installed to NZS 4332:

• B.2 inspections and checks should be carried

out annually in accordance with the

requirements of the checklist on pages 30,

31 and 32.

For installations that comply with D2/AS1 and are

installed to EN 81 (Part 1 or 2):

• B.3 inspections and tests should be carried

out annually in accordance with EN 81

Clause D.2 ’Tests and veriﬁcations’

of Annex D plus the checks required by the

checklist on pages 30, 31 and 32.

Where the above inspection procedures are not

appropriate to the installation:

• B.4 a speciﬁcally-designed solution prepared

by a person who, on the basis of experience

and qualiﬁcations, is competent to do so.

• SS 8/1 Passenger-carrying lifts

• SS 8/2 Platform, low-speed and service

lifts

• SS 8/3 Escalators and moving walks

SS 8/1 Passenger-carrying lifts

Annual inspection

Where the system is connected to the building’s

emergency warning system, testing of the

interface between the two systems should be

carried out annually.

Inspections (continued)

Amend 3

Feb 2014

COMPLIANCE SCHEDULE HANDBOOK Compliance schedule content guidelines

25 May 2007

DEPARTMENT OF BUILDING AND HOUSING

Checklists

For lift designed to D2/AS1 Initials and

based on reference document: comments

NZS 4332

EN 81

2,3

Inspections and Checks required

checks required

Machine room

Visual inspection of machine beams and supports 6.1, 6.3, 7.18 ✓

Check security of machine room door 7.4.1 6.3.3, 6.3.4

Check there are no obstructions or rubbish in the 7.2, 7.7 ✓

machine room

Check that lighting in machine room functions 7.14 6.3.6

Check ventilation in machine room functions 7.17 1.6 (7.17)

Check for the presence of circuit diagrams and manual 24.10 1.6 (24.10)

Check condition of any emergency hand winding 8.16 12.5

equipment

Machinery

Check condition of traction sheave, with special attention 18.1, 18.2 ✓

to the grooves

Check condition of divertor sheave and other sheaves 18.1, 18.2 ✓

Check the operation of the brake 8.11 12.4

Check the condition of the brake and the brake linings 8.11 12.4

Check the running of machines, gearboxes, motors, ✓ ✓

generators, their bearings and any communicators 30 9.9

Check operation of governor

Lift well

Visual check of liftwell enclosure 12.1, 12.3, 12.4 5.2

Check hoisting ropes for equal tension, attachments and 16.17 9.2.3.1, 9.5.1

terminations are correct and in good condition, number of

broken wires within acceptable limits

Check for presence and legibility of rope data plates 16.6 –

Check that rope retainers are present and 18.2 9.5.4

correctly fastened

Visual check of guide rails for straightness and security 20 ✓

Lift pit

Check there are no obstructions or rubbish in the pit 11.3 1.6 (11.3)

Check that lighting in the lift pit and lift well functions 11.6 5.9

Check dryness of pit 11.3, 11.9 1.6 (11.3, 11.9)

Visual check of buffer condition 10 ✓

Check function of lift pit safety switch 11.7 5.7.3.4 (a)

Lift car exterior

Check functioning of car external lighting 22.20.1 13.6

Check condition of guides or rollers 19.4, 20.15, 20.16 10.2

Check function of car top controls 25.3 8.15

List of inspections and checks required for passenger carrying lifts complying with D2/AS1

DEPARTMENT OF BUILDING AND HOUSING

25 May 2007

COMPLIANCE SCHEDULE HANDBOOKCompliance schedule content guidelines

For lift designed to D2/AS1 Initials and

based on reference document: comments

NZS 4332

EN 81

2,3

Inspections and Checks required

checks required

Lift car

Inspect and test safety gear (car and counterweight) 29, 30, 69 9.8

Visual check of the car construction and linings 22 8.3

Check door operation, including door protective devices 23 1.6 (23.6), 8.7

Check lift rating plate present 21.3 15.2.1

Check lift controls for correct operation 25 14.2

Check correct operation of alarms and emergency 28.2 1.6 (28.2.1),

telephone 14.2.3, 15.12

Check access to all, if any, emergency trapdoor 22.15 8.12

Landing doors

Check door locks 14.1, 14.4 7.7

Check emergency opening facilities on landing doors 14.5 7.7.3.2, 15.11

Check door operation, including door protective devices 23.6 1.6 (23.6), 7.5

Hydraulic systems

Visual check of the hydraulic system, including hoses, 34, 35, 37 ✓

ram and cylinder 

Check caisson for moisture 34.3.7 ✓

Check condition of ﬂow restriction valve 36.5 12.5.5

Check operation of the manual lowering means 36.6 12.9

Check operation of device to hold car at lowest ﬂoor 31.6 5.7.3

Check operation of anti-creep device 60.4 9.5.1

Operation

Check operation of door locks, limit switches, 7.12, 11.7, 14.1, 14.2

slack rope switch, stop switches, trapdoor switch 22.15(f), 24.1, 26.1,

and other safety switches 26.7, 27, 60

Check functioning of lift car emergency lighting 22.20.2.7, 22.21 1.6 (22.20.2.7)

Check for correct operation under ﬁre conditions 25.6, 25.7 1.6 (25.6, 25.7)

Check correct operation of counterweight 25.8 1.6 (25.8)

displacement detector

Check operation of load weighting device 26.6

Lifts on access routes for people with disabilities

Check ﬂoor leveling 70.1 1.6 (70.1)

Check door dwell time 70.3 1.6 (70.3)

Check controls distinction 70.4 1.6 (70.4)

Check correct operation of landing indicators 70.5 1.6 (70.5)

Check handrails 70.6 1.6 (70.6)

List of inspections and checks required for passenger carrying lifts complying with D2/AS1

(continued)

COMPLIANCE SCHEDULE HANDBOOK Compliance schedule content guidelines

25 May 2007

DEPARTMENT OF BUILDING AND HOUSING

For lift designed to D2/AS1 Initials and

based on reference document: comments

NZS 4332

EN 81

2,3

Inspections and Checks required

checks required

General

Visual check for any repairs or modiﬁcations ✓ ✓

carried out incorrectly

Check maintenance records are properly kept ✓ ✓

Note:

1 For lifts designed to NZS 4332 all of the items above must be checked. References given are to

clauses of NZS 4332.

2 For lifts designed to EN 81 (Part 1 or 2) checks shall be carried out where the item is ticked (✓)

or a reference is given. References given are to clauses EN 81, as modiﬁed by D2/AS1. References

given in brackets are the relevant clauses imported from NZS 4332.

3 These checks are to be made in addition to the tests and veriﬁcations of Clause D.2 of Annex D

of EN 81.

List of inspections and checks required for passenger carrying lifts complying with D2/AS1

(continued)

MINISTRY OF BUSINESS, INNOVATION AND EMPLOYMENT

14 February 2014

COMPLIANCE SCHEDULE HANDBOOKCompliance schedule content guidelines

SS 8/2 Platform, low-speed and service

lifts

A. Scope

Platform and low-speed lifts used in other than a

single household unit and service lifts are required

to be listed on a compliance schedule. Platform

and low-speed lifts are typically found in low-rise

buildings, travel at speeds of 0.3 m/s or less and

have varying degrees of enclosure.

Examples:

Service lifts include, but are not limited to:

(i) dumb waiter

(ii) book hoist

(iii) vehicle stacking systems

(iv) stage lifts.

General

Lifts require regular inspection and testing

to ensure they operate as required by the

performance standard and to ensure loading

and unloading provisions are safe.

Content and frequency of inspections

Depending on the type of installation and its

performance standard, one or more of the

following referenced Standards or documents

could be used.

Where the lift installation complies with

NZS 4334 as cited in D2/AS2:

• B.1 inspections and routine maintenance

should be carried out in accordance with the

requirements of Appendix A of NZS 4334.

Where the lift installation complies with D2/AS2

that applied up until 14 August 2014:

• B.2 inspections and checks should be carried

out annually in accordance with the

requirements of the checklist on pages 34

and 35.

Installations installed before the requirements

of D2/AS2:

• B.3 should comply with the Rules for Power

Lifts Not Exceeding 750 Watts (1.H.P.)

applicable at the time of installation.

B. Inspections

Planned preventative maintenance and responsive

maintenance should be carried out in accordance

with the nominated performance and inspection

Standard or document, and to ensure safe and

suitable use.

C. Maintenance

Where the above inspection procedures are not

appropriate to the installation:

• B.4 a speciﬁcally-designed solution prepared

by a person who, on the basis of experience

and qualiﬁcations, is competent to do so.

Annual inspection

Where the system is connected to the building’s

emergency warning system, testing of the

interface between the two systems should be

carried out annually.

Inspections (continued)

Amend 3

Feb 2014

Amend 3

Feb 2014

COMPLIANCE SCHEDULE HANDBOOK Compliance schedule content guidelines

14 February 2014

MINISTRY OF BUSINESS, INNOVATION AND EMPLOYMENT

Checklist

Reference Initials and

comments

Machinery spaces

Visual inspection of machine beams and supports 3.1(a)

Check security of machine room door 3.2(f)*

Clean the machinery space and clear out any rubbish 3.2(f)*

Check lighting in the machinery space functions 3.2(d)

Check the condition of the controller

Check the governor and any position devices

Check for the presence of circuit diagrams, manual and log book

Machinery

Check sheaves, pulleys and drums with special attention to the grooves 6.2

Check the condition and operation of the brake and the condition 3.1(b)

of brake linings

Check the running of the lift machinery

Check condition of drive belts 3.1(c)

Lift well

Inspect and test any safety gear 1.5

Visual check of liftwell enclosure 5

Check hoisting ropes for equal tension, attachments and 6.1.1

terminations are correct and in good condition, number of broken

wires within acceptable limits, ﬁlling not being shed, all ropes of

similar condition, correct length of rope

Visual check of guide rails for integrity, straightness and security 9.2*

Check condition of guide shoes or rollers

Lift pit

Remove any rubbish from the lift pit

Check lighting in the pit functions 4.4(g)

Check dryness of pit 4.4(b)

Visual check of buffer condition and other pit components 4.3*

Landing stations

Check door locks 8.3(a) and (b), 8.4

Check lift controls for correct operation

Lift car

Check car doors or safety barriers

Check lift car lighting

Hydraulic systems

Visual check of the hydraulic system, including hoses, ram and cylinder 12*

Check caisson for moisture

Check operation of anti-creep device 12.7

Check the operation of control and auxiliary valves 12.8, 12.9

Checklist suitable for service lifts complying with D2/AS2 that applied up until 14 August 2014

References are rules in The Rules For Power Lifts Not Exceeding 750 Watts (I.H.P)

* Indicates that the rule has been modiﬁed by D2/AS2

Amend 3

Feb 2014

MINISTRY OF BUSINESS, INNOVATION AND EMPLOYMENT

14 February 2014

COMPLIANCE SCHEDULE HANDBOOKCompliance schedule content guidelines

Reference Initials and

comments

Operation

Check operation of terminal stopping devices, slack rope switch 10

and any emergency switch

Check landing door interlocks and opening of the door when the car 8.4(a)

is away from the landing

General

Visually check for any repairs or modiﬁcations carried out

Maintain full records of maintenance and inspections

Checklist suitable for service lifts complying with D2/AS2 that applied up until 14 August 2014

(continued)

References are rules in The Rules For Power Lifts Not Exceeding 750 Watts (I.H.P)

* Indicates that the rule has been modiﬁed by D2/AS2

Amend 3

Feb 2014

A. Scope

B. Inspections

COMPLIANCE SCHEDULE HANDBOOK Compliance schedule content guidelines

14 February 2014

MINISTRY OF BUSINESS, INNOVATION AND EMPLOYMENT

SS 8/3 Escalators and moving walks

An escalator or moving walk is required to be

listed on a compliance schedule in all cases.

Examples:

Examples of escalators and moving walks include,

but are not limited to:

(i) an escalator within a shopping mall for

occupant use

(ii) a moving horizontal walkway for occupant use.

General

Escalators and moving walks require regular

inspection and testing to ensure they operate as

required by the performance standard.

Content and frequency of inspections

Depending on the type of installation and its

performance standard, the following referenced

Standard or document could be used.

Where the installation complies with D2/AS3:

• B.1 inspections and checks determined in

accordance with Clause 7.4 of EN 115.1: 2008

Where the installation complies with D2/AS3 that

applied up until 14 August 2014:

• B.2 inspections and checks should be carried

out annually in accordance with the

requirements of the checklist on page 37.

Where the above inspection procedures are not

appropriate to the installation:

• B.3 a speciﬁcally-designed solution prepared

by a person who, on the basis of experience

and qualiﬁcations, is competent to do so.

Annual inspection

Where the system is connected to the building’s

emergency warning system, testing of the

interface between the two systems should be

carried out annually.

Planned preventative maintenance and responsive

maintenance should be carried out in accordance

with the nominated performance and inspection

Standard or document, and to ensure safe and

suitable use.

C. Maintenance

Amend 3

Feb 2014

Amend 3

Feb 2014

MINISTRY OF BUSINESS, INNOVATION AND EMPLOYMENT

14 February 2014

COMPLIANCE SCHEDULE HANDBOOKCompliance schedule content guidelines

Checklist

Reference Initials and

comments

Safety devices as appropriate

Switches to inspection doors 5.1.3

Stop switch in machinery space 6.3.3*

Overspeed protection 12.5

Emergency stop devices 14.2.2.3.1

Other stop switches 14.2.2.1 (a) to (h)

Brakes 12.4, 16.2.1 (d)

Driving elements for visible signs of wear and tear and for insufﬁcient 9.0*

tension of belts and chains

Steps, pallets or the belt for defects, true run and guidance. 8.0*

Dimensions and tolerances 0.1.2, 11.0

Combs for proper condition and adjustment 8.3, 11.3

Balustrade interior panelling and the skirting 5.1.5.4 to 5.1.5.6

Handrails 7.0*

Checklist suitable for escalators and moving walks

References are to Clauses in EN 115: 1983

* Indicates that the rule has been modiﬁed by the version of D2/AS3 that applied up until 14 August 2014

Amend 3

Feb 2014

COMPLIANCE SCHEDULE HANDBOOK Compliance schedule content guidelines

25 May 2007

DEPARTMENT OF BUILDING AND HOUSING

SS 9 Mechanical ventilation or air conditioning systems

Examples:

Examples of mechanical ventilation or air

conditioning systems to be incorporated in a

compliance schedule include, but are not

limited to:

(i) a toilet extract system serving multiple

facilities

(ii) a ducted ventilation or air conditioning system

(iii) a spray booth ventilation system where the

booth forms all or part of the building

(iv) an air-handling system that maintains a

differential air pressure in a hospital operating

theatre, medical isolation room, quarantine

facility or pharmaceutical manufacturing plant

(v) a cooling-water system incorporating one

or more cooling towers or evaporative

condensers

(vi) an air-handling system required to function

in smoke management or smoke clearance

mode during a ﬁre

(vii) a system incorporating one or more solid,

liquid or gas-ﬁred boilers

(viii) a system containing one or more electric

heating elements mounted in air handling units

or ducts located outside the occupied space

(ix) a split air conditioning unit that introduces

fresh air into the building.

A mechanical ventilation or air conditioning

system is not required to be listed on the

compliance schedule if:

• it does not meet any of the criteria A.1.1 –

A.4.3 to the left, and

• failure of that system or unit is readily

apparent and likely to result in occupant

complaints before health or safety is

threatened.

Examples:

Examples of mechanical ventilation or air

conditioning systems not to be incorporated in

a compliance schedule include, but are not

limited to:

(i) a split air conditioning unit that does not

introduce fresh air into the building

(eg, a high-wall split air conditioning unit,

a cassette-type split air conditioning unit

without a fresh air intake duct)

(iii) an extract fan in a cooking area or toilet

space, serving a facility of a scale normally

found in a single domestic residence

(iv) a dust extract system in a building that is

not part of the building.

A. Scope Scope (continued)

A mechanical ventilation or air conditioning

system is required to be listed on a compliance

schedule where the system:

A.1. Building Code requirements

A .1.1 Is required to be installed for the purposes

of the Building Code.

A.2. Outdoor air

A . 2 .1 Is used to deliver outdoor air to the

occupants of one or more spaces that cannot be

provided with adequate outdoor air from natural

ventilation.

A.3. Safety

A . 3 .1 Or part of the system is used to collect

potentially harmful material and either capture it

(eg, by ﬁltration or absorption) or discharge it to

a safe place (this includes associated make-up

air systems).

COMMENT:

For inspection and maintenance of laboratory

fume cupboards refer to SS 11.

A.3.2 Is required to maintain a difference in

air pressure between two areas of a building,

or between an area of a building and outside,

for the purpose of minimising the spread of

potentially harmful material.

COMMENT:

For inspection and maintenance of escape route

pressurisation systems and pressurisation

systems for smoke control see SS 5 and SS 13

respectively.

A.3.3 Is capable of producing potentially harmful

material and distributing it in a form that may be

harmful to people.

A.4. Fire and smoke control

A .4 .1 Or part of the system, passes through

a ﬁre separation and could spread ﬁre or smoke

to other ﬁrecells.

A.4.2 Is required to control the spread of ﬁre

or smoke by shutting down or changing into

a particular mode of operation on receipt of

a signal – either from a heat or smoke detector

incorporated into the system or from a ﬁre

detection and alarm system.

A.4.3 Incorporates a combustion appliance

or other source of heating that could cause a

ﬁre outside the normally-occupied space

(this includes associated make-up air systems).

COMMENT:

Refer to SS 13, Smoke control systems,

for the procedures for systems that have been

installed solely for the purposes of controlling

or discharging smoke.

DEPARTMENT OF BUILDING AND HOUSING

25 May 2007

COMPLIANCE SCHEDULE HANDBOOKCompliance schedule content guidelines

Planned preventative maintenance and responsive

maintenance should be carried out in accordance

with the nominated performance and inspection

Standard or document, and to ensure effective

operation and preservation of any inbuilt safety

features.

COMMENT:

The Standards referred to in these compliance

schedule guidelines focus on system hygiene,

and on the control of fire and smoke respectively.

If these requirements are met, then the ability

of a system to meet other requirements for

proper operation may also be met. However, any

additional inspection or maintenance activities

required to ensure that a system continues

to operate properly should be included in the

inspection and maintenance procedures.

B. Inspections Inspections (continued)

C. Maintenance

General

Mechanical ventilation and air conditioning

systems require regular inspection to ensure they

operate as required by the performance standard

and to ensure preservation of any inbuilt safety

features.

B.1 System hygiene

Content and frequency of inspections

Depending on the type of installation and its

performance standard, the following referenced

Standard or document could be used.

B.1.1 AS/NZS 3666.2

B.1. 2 A speciﬁcally-designed solution prepared

by a person who, on the basis of experience and

qualiﬁcations, is competent to do so.

COMMENT:

Particular attention must be given to systems

incorporating cooling towers or evaporative

condensers, in case organisms such as

Legionella are present.

B.2 Chemical control

Content and frequency of inspections

To ensure adequate chemical control is being

achieved in the water in cooling towers and

evaporative condensers, the following tests

should also be carried out.

B. 2.1 for cooling towers and evaporative

condensers with automatic chemical dosing:

– bacteriological tests performed as detailed

in Table 1, page 40.

B.2.2 for cooling towers and evaporative

condensers without automatic chemical dosing:

– weekly dipslide tests

– bacteriological tests performed as detailed in

Table 1, page 40.

When dipslide tests have a result greater than

5 cfu/ml, control strategies in AS/NZS 3666.3

Table 3.2 must be implemented.

B.3 Fire and smoke control

Content and frequency of inspections

Depending on the type of installation and its

performance standard, the following referenced

Standard or document could be used for the

content and frequency of inspection of the ﬁre and

smoke control features of mechanical ventilation

and air conditioning systems:

B. 3.1 AS 1851

B.3.2 a speciﬁcally-designed solution prepared

by a person who, on the basis of experience and

qualiﬁcations, is competent to do so.

COMPLIANCE SCHEDULE HANDBOOK Compliance schedule content guidelines

25 May 2007

DEPARTMENT OF BUILDING AND HOUSING

Cooling tower with automatic chemical Time Test method Test result levels

dosing and control strategies

Legionella: Monthly AS/NZS 3896

AS/NZS 3666.3

Table 3.1

Heterotrophic microorganisms Monthly AS 4276.3.1

AS/NZS 3666.3

Table 3.2

Cooling tower without automatic

chemical dosing

In addition to the testing above, cooling towers without automatic chemical dosing must also do the

following test.

Heterotrophic microorganisms Weekly Dipslide AS/NZS 3666.3

Table 3.2

Note 1

Tests to AS/NZS 3896 and AS 4276.3.1 shall be undertaken by an IANZ biologically accredited

laboratory.

Note 2

Legionella tests with results greater than or equal to 1000 cfu/ml should be notiﬁed within 48 hours

to the local Medical Ofﬁcer of Health at the Public Health Service of the District Health Board, and

the Required Control Strategy from Table 3.1 of AS/NZS 3666.3 shall be implemented.

Note 3

Industrial cooling towers are not required by the Building Act to be included on a compliance

schedule. Testing for Legionella in these cooling towers is required by employers to ensure a safe

working environment for their employees under the Health and Safety in Employment Act 1992.

Table 1: Cooling tower testing

SS 10 Building maintenance units

DEPARTMENT OF BUILDING AND HOUSING

25 May 2007

COMPLIANCE SCHEDULE HANDBOOKCompliance schedule content guidelines

A building maintenance unit is required to be

listed on a compliance schedule where the unit:

A .1 provides access to exterior or interior walls

of a building, and

A.2 is installed as part of the building, and

A.3 is mechanical, electrical, or hydraulic in nature.

Examples:

An example of a building maintenance unit

includes, but is not limited to:

(i) a gantry hung over the side of a building that

is secured to the building by a track using a

wheeled trolley for positioning.

General

Building maintenance units require regular

inspection and testing to ensure they operate

as required by the performance standard.

Content and frequency of inspections

Depending on the type of installation and its

performance standard, one or more of the

following referenced Standards or documents

could be used.

For suspended access equipment:

• B.1 BS 6 0 37.1.

For travelling ladders and gantries:

• B.2 BS 6037.2.

B.3 A speciﬁcally-designed solution prepared

by a person who, on the basis of experience and

qualiﬁcations, is competent to do so.

Planned preventative maintenance and responsive

maintenance should be carried out in accordance

with the nominated performance and inspection

Standard or document, and to ensure safe and

suitable operation.

A. Scope

B. Inspections

C. Maintenance

COMPLIANCE SCHEDULE HANDBOOK Compliance schedule content guidelines

25 May 2007

DEPARTMENT OF BUILDING AND HOUSING

SS 11 Laboratory fume cupboards

A. Scope

B. Inspections

C. Maintenance

A laboratory fume cupboard is required to be

listed on a compliance schedule where the

cupboard:

A .1 uses a ducted extraction system through

the building.

Examples:

An example of a laboratory fume cupboard

includes, but is not limited to:

(i) a ducted fume cupboard for laboratory use.

General

Laboratory fume cupboards systems require

regular inspection and testing to ensure they

operate as required by the performance standard.

Content and frequency of inspections

Depending on the type of installation and its

performance standard, one or more of the

following referenced Standards or documents

could be used.

B.1 For ducted fume cupboard systems,

the content of the inspections should be in

accordance with AS/NZS 2243.8

B.2 For local ventilation systems (fume hoods and

plenums), the content of the inspections should

be in accordance with AS/NZS 2243.1

B.3 A speciﬁcally-designed solution prepared

by a person who, on the basis of experience and

qualiﬁcations, is competent to do so

Planned preventative maintenance and responsive

maintenance should be carried out in accordance

with the nominated performance and inspection

Standard or document, and to ensure safe and

suitable system operation.

SS 12 Audio loops or other assistive listening systems

• SS 12/1 Audio loops

• SS 12/2 FM radio frequency systems

and infrared beam transmission

systems

SS 12/1 Audio loops

DEPARTMENT OF BUILDING AND HOUSING

COMPLIANCE SCHEDULE HANDBOOKCompliance schedule content guidelines

Planned preventative maintenance and responsive

maintenance should be applied to ensure

continued effective operation during occupation

of the building.

An FM radio frequency system or infrared (IR)

beam transmission system is required to be listed

on a building’s compliance schedule in all cases.

SS 12/2 FM radio frequency systems

and infrared beam transmission

systems

C. Maintenance

A. Scope

B. Inspections

An audio loop is required to be listed on a

building’s compliance schedule in all cases.

A. Scope

B. Inspections

General

Audio loops require regular inspection to ensure

they operate as required by the performance

standard.

Content and frequency of inspections

Audio loops should be inspected six-monthly in

accordance with the requirements below.

Six-monthly inspections

The six-monthly inspections should include,

as a minimum, inspection and testing of:

B.1 magnetic ﬁeld strength in the speciﬁed

magnetic ﬁeld area for the values deﬁned in

AS 6 0118.4

B.2 magnetic background noise interference

from other equipment where, since the last

inspection, equipment has been installed,

activated or altered in the proximity of the

teleloop system.

COMMENT:

Such equipment could include electrical

fittings, heating systems, electrical controls or

equipment, an adjacent loop system or metallic

structures.

B.3 Sound ampliﬁcation installations consisting of

loop systems should be tested for sound pressure

level and sound distortion.

Where room acoustics have been altered since

the last inspection, the sound ampliﬁcation

installation should also be tested for spectrum

analysis and speech intelligibility (RASTI).

COMMENT:

Room acoustics could have been altered or

affected by such things as the addition or

removal of carpet, curtains or objects.

General

FM radio frequency systems and IR beam

transmission systems are required to be

inspected regularly to ensure they operate as

required by the performance standard.

Content and frequency of inspections

FM radio frequency and IR beam transmission

systems should be inspected six-monthly in

accordance with the requirements below.

Six-monthly inspections

The six-monthly inspections should include,

as a minimum, inspection and testing of:

B.1 signal transmission strength

B.2 FM transmission and availability of good

reception in the indicated public area – any

coverage blank spots should be eliminated or

marked.

COMMENT:

Where IR transmission is used, blank spots

may be caused by pillars, obstructions or poor

placement of the emitters, as reception is

dependent on direct line transmission.

B.3 Receiver settings – these should be set for

the transmission channel used at the venue.

B.4 Where only FM transmission is available and

users provide their own receivers, the system

should be tested for proper operation and full

area coverage.

Amend 2

Oct 2011

10 October 2011

COMPLIANCE SCHEDULE HANDBOOK Compliance schedule content guidelines

25 May 2007

DEPARTMENT OF BUILDING AND HOUSING

B.5 Where receiver units and relevant listening

devices are available for public hire they should be

inspected to ensure:

B. 5 .1 the speciﬁed number of receivers are

available for use.

The following items should also be tested to

ensure they are functioning properly, being used

correctly, and are in good condition:

B.5.2 cords

B.5.3 connectors

B.5.4 teleloop (where used)

B.5.5 stethoclip, earplugs

B.5.6 headset.

Inspections (continued)

Planned preventative maintenance should be

applied to ensure continued operation during

occupation of the building.

In particular the following should be carried out.

C.1 Where equipment is available for hire,

earplugs, headset covers or ear pads should be

sanitised and sealed in a bag or replaced after

each use

C.2 Rechargeable batteries used in the receivers

should be recharged after each use to ensure full

operating capacity

Responsive maintenance should be applied to

ensure continued operation during occupation of

the building.

In particular the following should be carried out.

C.3 Where a component of the assistive listening

system is found to be faulty or not operating as

required it should be repaired or replaced without

undue delay

C. Maintenance

DEPARTMENT OF BUILDING AND HOUSING

25 May 2007

COMPLIANCE SCHEDULE HANDBOOKCompliance schedule content guidelines

SS 13 Smoke control systems

A. Scope

B. Inspections

A mechanical smoke control system is required

to be listed on a compliance schedule where the

system:

A .1 has been installed solely for the purpose of

controlling or discharging smoke in the event

of a ﬁre, and

A.2 the smoke is removed or controlled using

mechanical means.

Examples:

Examples of mechanical smoke control systems

include, but are not limited to:

(i) dedicated smoke exhaust

(ii) dedicated smoke control.

COMMENT:

SS 13/1 does not apply to air handling systems

required to function in smoke clearance mode

during a fire. Such systems are covered under SS9.

General

Mechanical smoke ventilation systems require

regular inspection and testing to ensure they

operate as required by the performance standard.

Content and frequency of inspections

Depending on the type of installation and its

performance standard, the following referenced

Standard or document could be used.

B.1 AS 1851

B.2 A speciﬁcally-designed solution prepared by

a person who, on the basis of experience and

qualiﬁcations, is competent to do so

Planned preventative maintenance and responsive

maintenance should be carried out in accordance

with the nominated performance and inspection

Standard or document, and to ensure effective

operation for the required duration in the event

of a ﬁre.

SS 13/2 Natural smoke control

A natural smoke control system is required to

be listed on a compliance schedule where the

system:

A .1 has been installed solely to control or

ventilate smoke in the event of a ﬁre, and

A.2 the smoke is removed or controlled using

natural buoyancy methods.

Examples:

Examples of natural smoke control systems

include, but are not limited to:

(i) a natural smoke ventilator which is designed

to open automatically after the outbreak

of ﬁre

(ii) a smoke reservoir speciﬁcally designed

within a building to retain or collect a

thermally buoyant smoke layer in the event

of a ﬁre.

COMMENT:

Reservoirs can also be used with a mechanical

system, see SS 13/1.

A. Scope

General

Natural smoke control systems require regular

inspection and testing to ensure they operate as

required by the performance standard.

Content and frequency of inspections

Depending on the type of installation and its

performance standard, the following referenced

Standard or document could be used.

B.1 AS 1851

B.2 A speciﬁcally-designed solution prepared

by a person who, on the basis of experience and

qualiﬁcations, is competent to do so

As a minimum, and if not already stated by the

nominated Standard or document, inspections

should be carried out six-monthly and annually.

C. Maintenance

B. Inspections

• SS 13/1 Mechanical smoke control

• SS 13/2 Natural smoke control

• SS 13/3 Smoke curtains

SS 13/1 Mechanical smoke control

SS 13/3 Smoke curtains

A smoke curtain is required to be listed on a

compliance schedule where the curtain:

A .1 has been installed to control smoke

movement within a building.

COMPLIANCE SCHEDULE HANDBOOK Compliance schedule content guidelines

25 May 2007

DEPARTMENT OF BUILDING AND HOUSING

Inspections (continued)

Six-monthly inspections

The following minimum inspections and tests

should be carried out at six-monthly intervals

where appropriate to the installation.

B.3 Visual inspections

B. 3.1 Inspect for damage to mechanical

components including corrosion damage.

B.4 Operational inspections

B. 4 .1 Where a ﬁre alarm signal is used, activate

the ﬁre alarm and check the correct automatic

operation of the ventilator(s)

B.4.2 Where a heat-activated fusible link is used,

disconnect the fusible link and check the correct

automatic operation of the ventilator(s). Reconnect

fusible link following successful operation and

return ventilator(s) to normal position

Annual inspections

The following minimum inspections and tests

should be carried out annually, where appropriate

to the installation.

B.5 Carry out the six-monthly visual and operation

inspection and testing.

B.6 Check energy source to:

– ventilator actuator eg, gas charge in gas-

powered actuator

– electrical supply to motors or other electrical

powered actuating devices

– power supply to any control panel

– power supply to any electro-mechanical

‘hold closed’ device.

B.7 Check fuses, isolators, relays and contactors.

B.8 Check condition of cables and terminals.

Planned preventative maintenance and responsive

maintenance should be carried out in accordance

with the nominated performance and inspection

Standard or document, and to ensure effective

operation for the required duration in the event of

a ﬁre.

In particular, the following should be carried out

at the inspections as required.

C.1 Replace any fuses, isolators, relays or

contactors found to be faulty (Ref B.7)

C.2 Tighten terminals where necessary (Ref B.8)

B. Inspections

General

Smoke curtains require regular inspection and

testing to ensure they operate as required by the

performance standard.

Content and frequency of inspections

Depending on the type of installation and its

performance standard, the following referenced

Standard or document could be used:

B.1 AS 1851

B.2 A speciﬁcally-designed solution prepared

by a person who, on the basis of experience and

qualiﬁcations, is competent to do so

As a minimum, and if not already stated by the

nominated Standard or document, the following

inspections should be carried out six-monthly

and annually.

Six-monthly inspections

The following minimum inspections and tests

should be carried out at six-monthly intervals

where appropriate to the installation.

B.3 Visual inspection

B. 3.1 Check that the curtain has no obstructions

within the area of travel and within the ceiling slot

through which the curtain drops

B.3.2 Check that the curtain fabric is intact and

has no signs of damage

B.4 Operation check

B. 4 .1 Activate the ﬁre alarm signal and check

the correct automatic operation of the curtain(s).

The curtain(s) should descend to the correct level,

and curtain edges should have clearances, which

provide an effective smoke barrier

B.4.2 For automatic retracting curtains, reset the

alarm signal and check that all curtains retract

B.4.3 For manual retraction systems, reset the

alarm and manually retract the curtain

B.4.4 Inspect the curtain again to make sure the

fabric has rolled up correctly and the bottom bar

has not snagged on any obstacle during retraction

C. Maintenance

A. Scope

DEPARTMENT OF BUILDING AND HOUSING

25 May 2007

COMPLIANCE SCHEDULE HANDBOOKCompliance schedule content guidelines

Inspections (continued)

Planned preventative maintenance and responsive

maintenance should be carried out in accordance

with the nominated performance and inspection

Standard or document, and to ensure effective

operation for the required duration in the event

of a ﬁre.

In particular, the following should be carried out

at the inspections as required.

C.1 Replace any fuses, isolators, relays or

contactors found to be faulty (Ref B.7)

C.2 Tighten terminals where necessary (Ref B.8)

C.3 Repair fabric ﬁxing to bottom bar where not

secure (Ref B.10)

C. Maintenance

Annual inspections

The following minimum inspections and tests

should be carried out annually where appropriate

to the installation.

B.5 Carry out six-monthly inspections as detailed

in B.3 and B.4 on the previous page

B.6 Check and record mains voltage to the

system. This may be at the control panel for

powered systems or at the electro-mechanical

‘hold-open’ device for non-powered systems

COMMENT:

Non-powered systems may utilise a low voltage

DC supply to the ‘hold-open’ device.

B.7 Check fuses, isolators, relays and contactors

B.8 Check condition of cables and terminals

B.9 Check and record voltage supplied to the

motors of powered curtains

B.10 Check security of fabric ﬁxing to bottom bar

B.11 Check and record satisfactory operation

of smoke curtain from the control panel

(this typically applies to powered curtains only)

B.12 Check and record fail safe operation on

removal of power to the system

B.13 Carry out a visual inspection of the casing,

mechanical ﬁxings, guide rails (where ﬁtted)

COMMENT:

Leave installation in full automatic operating

mode after inspecting and testing.

COMPLIANCE SCHEDULE HANDBOOK Compliance schedule content guidelines

25 May 2007

DEPARTMENT OF BUILDING AND HOUSING

An emergency power system is required to be

listed on a compliance schedule where the

system:

A .1 is installed for the purposes of supplying

emergency power to any of the speciﬁed

systems 1–13.

Examples:

Examples of emergency power systems include,

but are not limited to:

(i) an engine alternator set for a sprinkler system

pressure boost pump (SS 1)

(ii) uninterruptible power supply for an

emergency lighting system (SS 4)

(iii) an engine alternator set for provisions of

electrical supply to passenger lifts (SS 8)

(iv) an engine alternator set for provision of

electrical supply to a smoke clearance system

(SS 13).

General

Emergency power systems require regular

inspection and testing to ensure they operate as

required by the performance standard, in the

event that the primary power supply fails.

Content and frequency of inspections

Depending on the type of installation and its

performance standard, one or more of the

following referenced Standards or documents

could be used.

B.1 NZS 6104

B.2 The inspection procedures for emergency

power systems referenced in SS 1–13

B.3 A speciﬁcally-designed solution prepared

by a person who, on the basis of experience and

qualiﬁcations, is competent to do so

SS 14 Emergency power systems for, or signs relating to, a speciﬁed system in any of

speciﬁed systems 1–13

Planned preventative maintenance and responsive

maintenance should be carried out in accordance

with the nominated performance and inspection

Standard or document, to ensure the system will

operate as required in the event that the primary

power supply fails.

A. Scope

B. Inspections

C. Maintenance

• SS 14/1 Emergency power systems

• SS 14/2 Signs (see the end of this Part)

SS 14/1 Emergency power systems

DEPARTMENT OF BUILDING AND HOUSING

COMPLIANCE SCHEDULE HANDBOOKCompliance schedule content guidelines

SS 15 Other ﬁre safety systems or features

SS 15/2 Final exits

A ﬁnal exit is required to be listed on a compliance

schedule where:

A .1 the escape route in which the ﬁnal exit is

located contains one or more of the speciﬁed

systems 1–6, 9 and 13.

Examples:

Examples of ﬁnal exits include, but are not

limited to:

(i) an exit door from the building to the street

(ii) an exit gate at the base of an external stair

(iii) an exit gate between an enclosed yard of

a building and the street

(iv) a door between two evacuation zones in

a hospital with staged evacuation

(v) a door between two buildings where either

building is a safe place for the adjacent

building.

General

Final exits require regular inspection to ensure

occupants are not prevented from leaving the

building in the event of an emergency.

Content and frequency of inspections

Depending on the type of installation and its

performance standard, one or more of the

following documents could be used.

B.1 Checklist from the published guidelines for

the Fire Safety and Evacuation of Buildings

Regulations 2006

B.2 A speciﬁcally-designed solution prepared by

a person who, on the basis of experience and

qualiﬁcations, is competent to do so

Planned preventative maintenance and responsive

maintenance should be carried out in accordance

with the nominated performance and inspection

Standard or document, and to ensure the system

will operate as required in the event of a ﬁre.

C. Maintenance

A. Scope

B. Inspections

• SS 15/1 Systems for communicating

spoken information intended

to facilitate evacuation

• SS 15/2 Final exits

• SS 15/3 Fire separations

• SS 15/4 Signs for communicating

information intended to facilitate

evacuation (see the end of this Part)

• SS 15/5 Smoke separations

SS 15/1 Systems for communicating

spoken information intended

to facilitate evacuation

A system for communicating spoken information

intended to facilitate evacuation is required

to be listed on a compliance schedule where

the system:

A .1 forms part of a means of escape from ﬁre

which contains one or more of the speciﬁed

systems 1–6, 9 and 13.

Examples:

Examples of systems for communicating spoken

information intended to facilitate evacuation

include, but are not limited to:

(i) a building intercom system for use by the

Fire Service

(ii) a public address system to facilitate staged

evacuation

(iii) an emergency warning intercommunications

system (EWIS).

General

Systems for communicating spoken information

intended to facilitate evacuation require regular

inspection and testing to ensure they operate as

required by the performance standard in the

event of a ﬁre.

Content and frequency of inspections

Depending on the type of installation and its

performance standard, one or more of the

following referenced Standards or documents

could be used.

B.1 NZS 4512

B.2 AS 1851

B.3 A speciﬁcally-designed solution prepared

by a person who, on the basis of experience and

qualiﬁcations, is competent to do so

A. Scope

B. Inspections

10 October 2011

Amend 2

Oct 2011

SS 15/3 Fire separations

COMPLIANCE SCHEDULE HANDBOOK Compliance schedule content guidelines

14 February 2014

MINISTRY OF BUSINESS, INNOVATION AND EMPLOYMENT

Responsive maintenance should be carried out to

ensure occupants are not prevented from leaving

the building in the event of an emergency.

In particular, the ﬁnal exits should be maintained

to ensure they are:

C.1 clearly identiﬁed

C.2 free of obstructions

C.3 unlocked

C.4 easily-used.

A ﬁre separation is required to be listed on a

compliance schedule where the ﬁre separation:

A .1 forms part of the means of escape from ﬁre

which contains one or more of the speciﬁed

systems 1–6, 9 and 13.

Examples:

Examples of ﬁre separations include, but are not

limited to, the following:

(i) ﬁre door forming part of a ﬁre separation

(ii) walls forming a safe path within a building

(iii) ﬁre rated ﬂoor in a service cupboard.

General

Fire separations require regular inspection to

ensure they prohibit the spread of ﬁre and, in the

case of ﬁre doors, occupants are not prevented

from leaving the building in the event of an

emergency.

Content and frequency of inspections

Depending on the type of installation and its

performance standard, one or more of the

following Standards or documents could be used.

B.1 Acceptable Solutions C/AS1–C/AS7 Protection

from Fire

B.2 AS/ NZS 1905

B.3 A speciﬁcally-designed solution prepared

by a person who, on the basis of experience and

qualiﬁcations, is competent to do so

As a minimum, if not already stated by the

nominated Standard(s) or document, inspections

should be carried out:

• daily, when the building is in use, for crowd

occupancies (CS, CL, CO, CM) and for all

buildings where building work is occurring

that may affect a ﬁre separation

• six-monthly, for crowd occupancies

• monthly and annually, for all other

occupancies.

Daily and monthly inspections

Fire separations that bound exitways should be

visually inspected for:

B.4 signs of damage or deterioration that could

adversely affect their ﬁre resistance function,

particularly with respect to closures, exposed ﬁre-

stopping and surface ﬁnish

B.5 new penetrations without suitable ﬁre-

stopping.

An inspection should be carried out to ensure

doors forming part of an escape route can be

opened and are not:

B.6 locked

B.7 barred

B.8 blocked.

As a minimum, if not already stated by the

nominated Standard(s) or document, inspections

should be carried out:

• daily, when the building is in use, for crowd

occupancies (CS, CL, CO, CM) and for all

buildings where building work is occurring

that may affect a ﬁnal exit

• monthly, for all other occupancies.

Daily and monthly inspections

Final exits should be inspected to ensure they can

be opened and are not:

B.3 locked

B.4 barred

B.5 blocked.

And that door-locking devices:

B.6 are clearly visible

B.7 are easily operated without a key or other

security device

B.8 do not prevent or override the direct operation

of panic bolts ﬁtted to any door.

Inspections (continued)

C. Maintenance

A. Scope

B. Inspections

Amend 3

Feb 2014

SS 15/5 Smoke separations

MINISTRY OF BUSINESS, INNOVATION AND EMPLOYMENT

14 February 2014

COMPLIANCE SCHEDULE HANDBOOKCompliance schedule content guidelines

Six-monthly and annual inspections

The following minimum checks should be

carried out when appropriate to the installation

to ensure that:

B.9 doors are not damaged or obstructed

B.10 door leaves or ﬁre shutters close and latch

automatically from any position

B.11 double acting doors and double leaf doors

stop with the leaves in line with the frame,

and seals (where ﬁtted) are in contact at meeting

stile and/or frame

B.12 door leaves on self closers shut with an

acceptable maximum closing force (See Code

Clause D1.3.4(f))

B.13 hardware is securely ﬁxed

B.14 no unauthorised hardware is attached

B.15 ﬁre doors in exitways can be opened

without keys to allow ready egress from the

building at all times

B.16 ﬁre door to frame clearances comply with

NZS 4232, or where legally installed to a previous

Standard, comply as reasonably practicable to

NZS 4232

B.17 manufacturer’s label is on the ﬁre door leaf or

shutter and frame where installed in accordance

with NZS 4232 (and where the door installation

has been subject to a building consent, the labels

comply with C/AS1 Part 6)

B.18 fusible link/rollers/cables can be activated

B.19 doors or windows are not kept open by

methods other than hold-open devices that

comply with the Building Code and are in good

working order

B.20 doors haven’t been relocated without

suitable ﬁre separation in the ceiling space

B.21 separations are not damaged or deteriorated

in a way that could adversely affect their ﬁre

resistance function

B.22 separations do not have new penetrations

without suitable ﬁre-stopping.

Responsive maintenance should be carried out to

ensure ﬁre separations prohibit the spread of ﬁre

and, in the case of ﬁre doors, occupants are not

prevented from leaving the building in the event

of an emergency. In particular the remedy of any

defect identiﬁed in B.4 to B.22.

A smoke separation is required on a compliance

schedule where the smoke separation:

A .1 forms part of the means of escape from ﬁre

which contains one or more of the speciﬁed

systems 1–6, 9 and 13.

Examples:

Examples of smoke separations include, but are

not limited to:

(i) walls forming a protected path in a building

(ii) smoke resistant lift lobby

(iii) a smoke stop door.

General

Smoke separations require regular inspection to

ensure they prohibit the passage of smoke and,

in the case of smoke doors, occupants are not

prevented from leaving the building in the event

of an emergency.

Content and frequency of inspections

Depending on the type of installation and its

performance standard, one or more of the

following Standards or documents could be used.

B.1 Acceptable Solutions C/AS1–C/AS7 Protection

from Fire

B.2 A speciﬁcally-designed solution prepared by

a person who, on the basis of experience and

qualiﬁcations, is competent to do so

As a minimum, if not already stated by the

nominated Standard(s) or document, inspections

should be carried out:

• daily, when the building is in use, for crowd

occupancies (CS, CL, CO, CM) and for all

buildings where building work is occurring

that may affect a smoke separation

• six-monthly, for crowd occupancies

• monthly and annually, for all other

occupancies.

Inspections (continued)

A. Scope

B. Inspections

C. Maintenance

Amend 3

Feb 2014

Daily and monthly inspections

The smoke separation should be visually

inspected for:

B.3 signs of damage or deterioration that could

adversely affect their smoke control function,

particularly with respect to closures, exposed

smoke-stopping and surface ﬁnish

B.4 new penetrations without suitable smoke-

stopping

An inspection should be carried out to ensure

smoke doors forming part of an escape route

can be opened and are not:

B.5 locked

B.6 barred

B.7 blocked.

Six-monthly and annual inspections

The following minimum checks should be carried

out when appropriate to the installation to ensure:

B.8 doors are not damaged or obstructed

B.9 door leaves close and latch automatically

from any position

B.10 double acting doors and double leaf doors

stop with the leaves in line with the frame, and

seals (where ﬁtted) are in contact at meeting stile

and/or frame

B.11 smoke control door seals (where ﬁtted)

are intact and provide continuous contact

B.12 door leaves on self closers shut with an

acceptable maximum closing force (See Code

Clause D1.3.4(f))

B.13 hardware is securely ﬁxed

B.14 no unauthorised hardware is attached

B.15 doors in exitways can be opened without

keys to allow ready egress from the building

at all times

B.16 doors or windows are not kept open by

methods other than hold-open devices that

comply with the Building Code and are in good

working order

B.17 doors haven’t been relocated without

suitable smoke-stopping in the ceiling space.

Responsive maintenance should be carried out to

ensure smoke separations prohibit the spread of

smoke and, in the case of smoke doors, occupants

are not prevented from leaving the building in the

event of an emergency. In particular the remedy of

any defect identiﬁed in B.3 to B.17.

COMPLIANCE SCHEDULE HANDBOOK Compliance schedule content guidelines

25 May 2007

DEPARTMENT OF BUILDING AND HOUSING

Inspections (continued) C. Maintenance

SS 14/2 & SS 15/4 Signs

DEPARTMENT OF BUILDING AND HOUSING

COMPLIANCE SCHEDULE HANDBOOKCompliance schedule content guidelines

SS 14/2

A sign is required to be listed on a compliance

schedule for the purposes of speciﬁed system 14

where the sign:

A .1 relates to one or more of the speciﬁed

systems 1–13.

SS 15/4

A sign for communicating information intended to

facilitate evacuation is required to be listed on a

compliance schedule for the purposes of

speciﬁed system 15 where the sign:

A .1 forms part of a means of escape from ﬁre

which contains one or more of the speciﬁed

systems 1–6, 9 and 13.

Examples SS 14/2:

Examples of signs relating to speciﬁed systems 1

to 13 include, but are not limited to:

(i) SS 2 – sign instruction on how to operate a

ﬁre alarm call point

(ii) SS 3 – sign showing location of automatic

door for accessibility

(iii) SS 8 – sign advising not to use the lift in the

event of ﬁre

(iv) SS 8 – sign indicating the lift’s rated load in

persons and kilograms

(v) SS 8 – sign showing location of lift for

accessibility

(vi) SS 12 – international symbol for deafness.

Examples SS 15/4:

Examples of signs to facilitate evacuation include,

but are not limited to:

(i) exit sign

(ii) directional sign

(iii) no exit sign.

B. Inspections

General

Signs require regular inspection to ensure they

operate as required by the performance standard.

Content and frequency of inspections

Where illumination of signage is necessary,

the procedures of SS 4 should be used to verify

that illumination occurs for the required duration.

Where available, signage should be inspected in

accordance with the published Standard or the

performance speciﬁcation of the associated

speciﬁed system.

The following minimum checks should be carried

out when appropriate to the installation.

Monthly inspection

Illuminated signs should be inspected to ensure

they are:

B.1 of the correct type

B.2 present and in the right locations

B.3 legible

B.4 illuminated.

Annual inspection

Signs not required to be illuminated should be

inspected to ensure they are:

B.5 of the correct type

B.6 present and in the right locations

B.7 legible.

Signs required to be illuminated should be tested

to ensure they:

B.8 remain illuminated in the event of a failure of

the main lighting supply, for the same duration as

required by Clause F6 Visibility in Escape Routes.

A. Scope

10 October 2011

Amend 2

Oct 2011

Responsive maintenance should be carried out in

accordance with the nominated performance and

inspection Standard of the associated system,

and to ensure signs remain correctly-positioned

and legible and where appropriate ensure the

escape route is identiﬁed.

C. Maintenance

Speciﬁc considerations

SS 12 Audio loops or other assistive listening

systems

B.9 Checks should be made to ensure the

following signs or displays are present and in the

right locations, where required.

B. 9.1 Approved international signage indicating

audio loop availability is displayed at entrances to

the venue, auditorium, room or area.

B.9.2 A map or a display of the area covered by

the audio loop, its location if coverage is limited

within the venue, and directions to the indicated

area are displayed.

B.9.3 Where counterloops are installed, each

counter displays a sign indicating availability.

B.9.4 The transmission channel used for the

venue is displayed at the entrances to the venue

to allow users to adjust their receivers to the

frequency channel in use.

SS 13/2 Natural smoke control

B.10 Checks should be made to ensure any

operational signage for the ventilator is still in

place and legible.

Inspections (continued)

COMPLIANCE SCHEDULE HANDBOOK Compliance schedule content guidelines

25 May 2007

DEPARTMENT OF BUILDING AND HOUSING

SS 16 Cable Cars

Every cable car must be listed on a compliance

schedule where the cable car is attached

to or services a building.

Examples:

Examples of cable cars include, but are not

limited to:

(i) a cable car attached to or servicing a building

used as a single household unit

(ii) a ski chair lift which carries people in an

enclosed vehicle and operates wholly or

partially inside a building.

B. Inspections

General

A cable car must be regularly inspected and

tested to ensure it will always operate safely.

Content and frequency of inspections

Depending on the type of installation and its

performance standard, the following referenced

Standard or document may be used.

For cable cars that are installed according to

NZS 5270:

• B.1 Inspections and checks should be made

according to the checklist on page 56.

For other installations:

• B.2 a speciﬁcally designed solution prepared

by a person who, based on experience and

qualiﬁcations, is competent to do so.

A. Scope

DEPARTMENT OF BUILDING AND HOUSING

31 March 2008

COMPLIANCE SCHEDULE HANDBOOKCompliance schedule content guidelines

Planned preventative maintenance and responsive

maintenance should be done according to the

nominated performance and inspection Standard

or document, and must ensure the system will

always operate safely.

C. Maintenance

Checklist

Reference Initials and

comments

Machinery space

Visual inspection of machine supports, holding down bolts, etc

Check condition of machinery enclosure and its access 3.1, 3.2, 3.3

Check there are no obstructions or rubbish in or around the machinery

enclosure

Check that lighting in machinery area functions 3.3

Check for presence of circuit diagrams and instruction manual 13.5

Machinery

Check condition of drum or traction sheave, with special attention 9.1

to grooves

Check the condition and operation of the brake and condition of 4.3

brake linings

Check the running of machines, gearboxes, motors and their bearings 4.2, 4.4

Runway

Inspect and test safety gear 14

Visual check of runway

Check rope for attachments and terminations correct and in good 8.1

condition, number of broken wires within acceptable limits, ﬁllings

not being shed, in generally good condition

Visual check of guide rails for straightness and security

Check there are no obstructions or rubbish along the track

Check function of any lighting 7.5, 13.7

Check drainage at bottom of track

Visual check of buffer condition 6

Car

Check functioning of any car lighting

Check condition of guides or rollers 9

Check function of car controls 14

Observe operation of powered doors (if applicable)

Check load rating plate present

Check correct operation of alarms and emergency telephone (if applicable)

Check any exit arrangement 5

Landing doors

Check door interlocks 7.4

Operation

Check operation of door interlocks, limit switches, slack rope switch, 7.4, 11.4

stop switches and other safety switches

Check operation of overload detector 4.2.3

Landings

Check stopping at landings 5.1

Check landing controls 14.2

Check condition of landing barriers 7.3

General

Visual check for any repairs or modiﬁcations done incorrectly

Check maintenance records are properly kept

Checklist suitable for cable cars complying with NZS 5270

COMPLIANCE SCHEDULE HANDBOOK Compliance schedule content guidelines

31 March 2008

DEPARTMENT OF BUILDING AND HOUSING