University of Leeds Incoming Study Abroad/ Exchange Application

University of Leeds

Incoming Study Abroad/

Exchange

Study Abroad Office

Application Guide

2021/22

Hello from the Study Abroad Office!

This guide is designed to help you complete our online

application form. We recommend that you have this

guide open while you are filling in the form.

Please read the guide carefully as incomplete or incorrect

applications can cause delays in the admissions process.

If you have any questions, you can ask your study abroad

representative at your home university or contact us on

studyabr[email protected].

We're delighted that you plan to study at the University of

Leeds and thank you for your application.

Best wishes,

Incoming Study Abroad Team

Study Abroad Office

Step 1. Create a new account and application

a. Follow this link to this page:

https://studentservices.leeds.ac.uk/pls/banprod/bws

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b. Click on ‘create an application account’

Study Abroad Office

Step 2. Create a Login ID and PIN

a. Your Login ID can be a combination of letters and

numbers and can be up to 9 characters long.

b. Your PIN must be six numbers.

c. Click ‘Login’

Step 3. Select the application type and academic year

a. For Application Type select ‘Study Abroad/Exchange -

Undergraduate’

Study Abroad Office

NOTE: you will NOT be able to go back and edit this page at

a later date so you will have to submit a new application if

you make a mistake here.

Study Abroad Office

NOTE: when entering your name, please note that your ‘Last Name’

is your family name. Your name should be written as it appears on

your passport or National ID card.

NOTE: you will NOT be able to go back and edit this page at a later

date if you enter the incorrect admission year on this page.

Step 4. Admission Year and Name

a. For Admission Year please select 2021/22

a. This includes the following applicants: January-January, Dentistry,

Healthcare, Westminster Internship, Research

Checklist page

This page can be returned to at any stage so you do not have to

complete the application in one go (just please make sure that

you save every page!)

Your application will not be submitted until you press ‘Application is

Complete’. This means that the study abroad office will not see

parts of your application whilst it is still in progress.

Sections can be returned to at any stage before you submit your

application, so if you make a mistake, you can go and correct it.

Pages from the Checklist

At the bottom of each page on the checklist there will be three

options:

Checklist = returns to the checklist

Continue = takes you to the next checklist screen

Finish later = takes you back to the application home page

Study Abroad Office

Step 5. Name information

It is very important that we know if you have registered or

applied to the University of Leeds before, for any

programme.

If you applied to the University of Leeds before, please select

‘yes’ to ‘Have you previously applied...’.

This will not affect your chances of being accepted, we just need

to know as you will already have a University of Leeds

student ID number. If we know this from the beginning, it

prevents future delays to your application.

Study Abroad Office

NOTE: Please make sure you choose the correct title (eg. Mr, Miss) and

please enter your name as it appears on your passport/ID card. Please

note that for our purposes, your ‘last name’ is your family name. If you

have multiple family names, please include both in the ‘last name’ field.

Step 6. Planned Course of Study

a. For ‘Course of Study’ select ‘Study Abroad’

b. For ‘What is your Programme Type?’ select:

a. ‘Study Abroad/Exchange’ if you are a coming from a European destination

through the Erasmus+ programme, or from outside of Europe or are a fee-

payer

b. ‘... With pre-sessional language programme’ if you are taking a 6, 10 or 20

week English language course before you start Semester 1 or Semester 2 of

teaching. You will be able to select the exact course later

c. For ‘What is your intended period of study’ select:

a. ‘Semester 1’ to study from September to January

b. ‘Semester 2’ to study from January to June

c. ‘Semester 1&2’ to study from September to June

d. ‘Other’ if you are one of the following applicants:

January – January, Dentistry, Healthcare, Westminster Internship, Research

d. Please write a short Personal Statement telling us why you want

to study at the University of Leeds

Study Abroad Office

Step 7. Permanent Home Address Details

a. Write you permanent home address. If possible, please do

enter your Post/ZIP code

b. For the question ‘Will your correspondence address be the

same as your permeant home address?’ please answer ‘yes’.

We will not post any documents to you before you arrive in Leeds

so it is not necessary for you to provide a correspondence

address. Your acceptance will be sent by email.

Study Abroad Office

Step 8. Correspondence Address Details

a. This will be the same as your permanent home address. Click

‘continue’.

We will not post any documents to you before you arrive in Leeds

so it is not necessary for you to provide a correspondence

address. Your acceptance will be sent by email.

Study Abroad Office

Step 9. Personal Information

a. The email address you submit will be used to contact you

regarding your application and to give you arrival information so

please make sure it is an account you check regularly.

b. Please enter your Birth Date accurately as this is used for

immigration purposes.

c. If you have a disability, you can declare it here. This is so that the

University can ensure that it meets your needs and provides

appropriate support where necessary.

a. A disability is defined as a physical or mental impairment that has a

substantial and long-term (12 months or longer) negative effect on

someone's ability to do normal daily activities. Examples of disabilities

include: Dyslexia, dyspraxia, dyscalculia; ADHD or ADD; Asperger Syndrome or

autism; Long-term mental health conditions; Long-term medical conditions

e.g. epilepsy, cancer, HIV, diabetes, IBS, Chronic Fatigue; Physical or mobility

impairment; Blindness or significant sight loss; Hearing loss.

b. If you submit disability details, this will not impact your acceptance.

c. If you have any questions about declaring a disability or the support that you

could receive, please contact our Disabled Students’ Assessment & Support

team: [email protected].

Study Abroad Office

Step 10. Residency & Funding

a. Please select the appropriate nation from the drop down list

for your country of birth, nationality and domicile (where

you currently live)

b. For fee status select:

a. ‘Exchange Student (no fees)’ if you are coming via the exchange program

with one of our partner universities.

b. ‘Pay own fees’ if you will be paying tuition fees directly to the University

of Leeds.

c. ‘Home institution/representative to pay fees’ if you are coming through

API or Butler, or if your home university are paying your fees for you.

c. Please fill out your passport details accurately, especially if

you will need a Student Route visa for the duration of your

study

Study Abroad Office

NOTE: if your passport will expire before or during your stay in the

UK, you will need to renew your passport. If you are currently

renewing your passport but still hold a passport that is currently

valid, please enter these details into this section. Please then add a

note to your supporting documents telling us when you expect to

receive your new passport.

Step 11. Previous/Current Education

a. Please enter your current and any previous higher education

institutions – especially if you have studied in the UK before

b. Please click ‘Lookup Your Institution’ to find your home

university

c. Please ensure you enter your year of study as this can have

visa implications for some applicants and prevents future

delays if we can get this information here

d. By ‘Qualification Date’ please enter the date you received, or

expect to receive your completed degree

Study Abroad Office

NOTE: we need to know if you have studied in the UK before at

any level for immigration reasons.

Step 12. English Language Proficiency

a. If you are taught mainly in English at your home university,

please select ‘yes’

b. Please read the Language Requirements section of our

website to see if you meet our language criteria before

applying. There is also more information about which

students need to submit evidence of their English Language

level.

c. You should enter the test date as it is printed on your

certificate.

Study Abroad Office

NOTE: If you are unsure whether you are required to submit

English Language evidence, please read the website carefully or

NOTE: IELTS and TOEFL iBT test dates must be within 2 years (to the

day) of when you will start studying at the University of Leeds.

Please note we have to accept your most recent certificate.

NOTE: Some schools have a higher English Language requirement.

Please see the list of relevant schools on our website.

Step 13. Module Selection

a. Once you have selected the ‘Subject’, modules suitable for Incoming Study

Abroad students (marked ‘isa’ on our Module Catalogue) will appear under

module selection.

b. Please select 60-100 Leeds credits per semester of study.

a. A standard workload is 60 Leeds credits per semester, however we advise

that you select more than this here as there is no guarantee that you will

be allocated the modules that you request.

b. You will only be able to select modules taught during your intended

period of study: either Semester 1, Semester 2 or the full year Semester

1&2. Modules taught across the full academic year in both semesters are

labelled as Semester 3 in the application form.

c. It does not matter which order you select the modules in. The list is not

an order of preference.

c. January to January applicants should only select modules in Semester 2. You

will choose your Semester 1 modules after you have arrived.

Study Abroad Office

NOTE: Please read the information on our website before filling this section in.

NOTE: Please do NOT select more than 100 credits per semester

of study as we will have to ask you to submit a new application!

Step 14. Postgraduate Modules or Research

a. If you intend to apply for any postgraduate modules at Leeds,

these will not appear on the drop-down list. Instead, please

manually enter the postgraduate module codes into the box at

the bottom of the screen.

b. If you wish to undertake a research project at Leeds, please give a

short outline of your research project in the box at the bottom of

the screen.

c. It is sometimes possible for students to take postgraduate

modules, however we advise that you check with your home

institution and the Study Abroad Coordinator for that subject

before applying.

Study Abroad Office

NOTE: Please contact the relevant Study Abroad Coordinator (a list can

be found on our website) for academic advice regarding individual

modules – the Study Abroad Office cannot provide academic advice.

Some schools have specific module entry requirements. You can find

school-specific module guidance on our website.

Step 15. Supporting Documents

a. If possible, please upload all of your supporting documents in

one pdf file.

b. All applications must include:

a. Official transcript of records (in English) or a non-official print out that is

stamped and signed by your home university

b. An explanation of your home institution’s grading system

c. A copy of the information page of your passport or ID card that you will be

using to travel. If you are renewing your passport, please include a page in

your supporting documents informing us of this, and telling us when you

expect to receive your new passport.

c. Please see the ‘Supporting Documents’ section of our website

to see if you need to submit other supporting documents

(English language certificate/references/portfolio of work/foreign language

questionnaire)

Study Abroad Office

NOTE: incorrect or missing supporting documents are the main reason

applications are delayed. We cannot process your application if you have

not submitted all of the required supporting documents so please read

this information carefully and ensure that the documents are uploaded

and SAVED (you must press ‘Attach to Application’ to save the

documents) to your application before you press ‘Application Complete’.

If you are having technical difficulties uploading your Supporting

Documents, please try the following:

a. The name of your file may be too long. Try shortening the file

name.

b. You may not be waiting long enough for your documents to

upload to the application portal. Sometimes it can take up to

thirty seconds to upload properly.

c. Try uploading the file directly from your desktop.

d. Your file may be too large to upload. Try compressing the file, or

cutting it down into smaller files.

e. If you still experience problems at this stage, please contact us via

e-mail: studyabr[email protected], with as much detail about the

problem as possible.

Study Abroad Office

Step 16. Submit your application

a. You should now have filled in everything that we need to

process your application! Go back to the checklist and scroll

to the bottom of the screen.

b. You are able to view a summary of your application by

pressing ‘Show summary of this application’.

a. Sometimes this doesn’t show all of the information on your application.

Do not worry about this, we will contact you if we need further

information.

c. Please tick the boxes as appropriate to you and then press

‘Application is Complete’ when you are ready to submit your

application.

Study Abroad Office

NOTE: we cannot view or process applications until you have

pressed ‘Application is Complete’.

Thank you for submitting your application to study at the

University of Leeds; we look forward to processing it!

We will contact you if we need any further information from

you. We do receive a high volume of applications every

year and we thank you for your patience whilst we process

them. We anticipate that you will hear from us within 6

weeks of the date you submit your complete application.

If you have questions, you can find information on our

website: www.leeds.ac.uk/incomingstudyabroad

You can also contact us:

Email - study[email protected]

Office hours: Monday to Friday 09:00 - 17:00

Study Abroad Office