PAYCHECK PROTECTION PROGRAM
SUPPORTING DOCUMENT INSTRUCTIONS
®
Use these instructions to help ensure the completeness and accuracy of your documents necessary for
requesting Loan Forgiveness. It’s important that you upload only documents that are acceptable by the Small
Business Administration (SBA). These instructions do not replace the SBA’s documentation instructions, so please
visit SBA.gov/ppp or Treasury.gov to familiarize yourself with the latest Form 3508S, Form 3508 or Form 3508EZ
instructions.
Before reading about which documents to upload based on the costs you are submitting, please note the top
five reasons we have to ask for more information.
If you’re requesting Forgiveness on a second PPP Loan of $150,000 or less, you may be required to identify the
reference period, calculate your gross receipts and submit documentation supporting a reduction of at least
25% in your gross receipts.
You also must attest to their accuracy of the information by signing and dating the first page and initialing all
other pages of documentation.
How to avoid these five common issues with documents
1. Issue: Not verifying that a third-party payroll provider prepared your payroll documents
Solution: Submit verification that a third party prepared your payroll documents. This could include:
• A letter signed by the third party confirming it is providing the service to you
• Documents or calculations for your business with the third-party logo, name or watermark
2. Issue:
Not submitting any proof of payment for payroll
Solution: If you prepare your own payroll documents, remember to submit proof of payment, such as bank
statements or canceled checks.
3. Issue: Not submitting a summary of your payroll
Solution: If you prepare your own payroll documents, remember to submit a summary page of your payroll
reconciling the amount you are requesting for Forgiveness. It must include:
• Name of each employee
• For each payroll period:
• Net pay that matches your proof of payment
• Gross pay for each employee
• Excess compensation — prorated per week — for all employees whose annual gross pay exceeds $100,000
• Total payroll costs eligible for Forgiveness (gross pay minus excess compensation)
• For your Covered Period:
• Consolidated total payroll costs eligible for Forgiveness
We don’t require you to submit EVERY payroll statement, but you should submit a document with a consolidated
column for the total amount for each employee that matches the amount of Forgiveness you are requesting.
4. Issue: Not providing federal tax documents
Solution: When preparing your own documents, also submit the associated payroll tax forms during the
payroll period(s) for which you are seeking Forgiveness. For many companies, IRS Form 941 Employer’s
Quarterly Federal Tax Return would meet the requirement.
If the payroll period extends beyond the dates covered by Form 941s you’ve already led, include on your
payroll document the tax liability you will report for that period. For example, if the last payroll for your
Covered Period ended Oct. 15, and your 941 covered through Sept. 30, you would submit the 941 through
Sept. 30 as well as a document summarizing the tax liability you will report for Oct. 1 through Oct. 15.
5. Issue: Not submitting information supporting Full-Time Equivalency (FTE) employee calculations
Solution: For Form 3508EZ, submit proof of average number of FTE employees on Jan. 1, 2020.