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information and competencies. Reclassifications may result in changes that affect the job family and
career ladder and may require the reassignment of a new career ladder code.
JOB DESCRIPTION
A job description is a summary of the most important features of a job. The job description describes the
distinguishing characteristics of the job, duties, supervisory responsibilities (if any), experience,
educational requirements, position-specific competencies and special requirements, such as required
licenses or certifications. The focus of the job description is the job itself and not on any specific
individual who may fill the job. Job descriptions are created in the Office of Human Resources (HR)
following a comprehensive job analysis using the information provided on the Job Analysis
Questionnaire. Job descriptions are used for several functions including:
Determining job value or worth
Assigning a job to a job family
Recruiting/selecting candidates
Determining appropriate career ladders
Creating training programs for employee development
JOB FAMILY
The job family is the broadest grouping of jobs within UHD and is generally a grouping of jobs based on
the division. Larger divisions that contain diverse jobs and responsibilities within several departments are
separated by departments and the larger departments become separate job families. Recurring jobs with
similar skills and responsibilities that exist across all divisions may be grouped into a job family. For
PeopleSoft purposes, each job family is assigned a unique three (3) character Job Family Code. The first
two characters identify the job family as belonging to UHD and the third is an Alpha Character assigned to
the job family.
JOB GRADE
Job grade is defined as a collection of jobs that have the same value or worth for compensation purposes.
Jobs that form a portion of a specific job grade have similar job descriptions, knowledge, skills, abilities
and requirements, thus making the pay scale similar for those jobs. Salary adjustments resulting from a
career ladder change are based on UHD’s salary structures and the new job grade. These salary
adjustments must follow UHD’s staff compensation policy.
JOB SUB-FAMILY
The job sub-family further breaks down a job family into smaller units based of the department’s structure
or job functions. Job families that represent a single department within a division may be further divided
into job sub-families. The job sub-family allows positions to be viewed based on specific job functions
within a smaller department or unit.
JOB SUB-FAMILY SUB-GROUP
The job sub-family sub-group is the smallest grouping of positions into small units for the purpose of
creating job hierarchies. The sub-group is made up of jobs within the sub-family with similar job duties.
The job hierarchies arrange jobs from the highest to the lowest ranking based on the job grade. The jobs