CHAPTER 2 – BACKGROUND CHECKS

CHAPTER 2 – BACKGROUND CHECKS V.06.30.2016 PAGE 1

AGING AND LONG-TERM SUPPORT ADMINISTRATION

RESIDENTIAL CARE SERVICES

“Transforming Lives”

BACKGROUND CHECK INFORMATION – OVERVIEW

 This policy describes procedures for background check authorizations conducted by

DSHS for the Aging and Long Term Care Support Administration for Residential Care

Services (RCS).

 Chapter 74.39A RCW requires all long-term care workers shall be screened through state

and federal background checks in a uniform and timely manner to verify that they do not

have a criminal history that would disqualify them from working with vulnerable persons.

 RCW 43.43.830-845 requires DSHS to conduct background checks on persons who may

have unsupervised access to children or vulnerable adults.

 RCW 74.15.030 requires DSHS to consider national and state background check

information must be used solely for the purpose of determining eligibility for a license and

for determining the character, suitability, and competence of persons or agencies.

 RCW 74.39A.056 requires all long-term care workers shall be screened through state and

federal background checks in a uniform and timely manner to verify that they do not have

a criminal history that would disqualify them from working with vulnerable persons.

 This policy applies to RCS facilities that employ, directly or by contract, any agency or

person that may involve unsupervised access to adults and minors who are receiving

services in a Residential Care Services program under chapters.

The following Revised Code of Washington (RCW) Chapters authorizes DSHS and

Residential Care Services to conduct background checks under specific regulations.

 RCW 74.39A.056 CRIMINAL HISTORY CHECKS ON LONG-TERM CARE WORKERS

 RCW 43.43.830-845 BACKGROUND CHECKS-ACCESS TO CHILDREN & VULNERABLE ADULTS

 CHAPTER 70.128 RCW ADULT FAMILY HOMES (AFH)

 CHAPTER 18.20 RCW ASSISTED LIVING FACILITIES (ALF)

 CHAPTER 18.51 RCW NURSING HOMES (NH)

 CHAPTER 70.97 RCW ENHANCED SERVICES FACILITIES (ESF)

 CHAPTER 388-76 WAC ADULT FAMILY HOMES

 CHAPTER 388-78A WAC ASSISTED LIVING FACILITIES (ALF)

CHAPTER 2 – BACKGROUND CHECKS V.06.30.2016 PAGE 2

 CHAPTER 388-97 WAC NURSING HOMES (NH)

 CHAPTER 388-107 WAC ENHANCED SERVICES FACILITIES (ESF)

 CHAPTER 388-113 WAC DISQUALIFYING CRIMES AND PENDING CHARGES

SUBJECT MATTER EXPERTS

 ESF – Claudia Baetge at (360) 725-2589 or [email protected]

 ALF – Jeanette Childress at (360) 725-2591 or [email protected]

 NH – Lisa Herke at (509) 225-2819 or [email protected]a.gov

 AFH – Libby Wagner at (253) 234-6061 or Elizabeth.W[email protected]a.gov

CHAPTER 2 – BACKGROUND CHECKS V.06.30.2016 PAGE 3

OVERVIEW

A. STANDARD OPERATING PROCEDURES

APPENDIX A: RESOURCES AND FORMS (Docs & Links)

APPENDIX B: CHANGE LOG

CHAPTER 2 – BACKGROUND CHECKS INDEX

 
 
CHAPTER 2 – BACKGROUND CHECKS                          V.06.30.2016  PAGE 4 
This section contains the Standard Operating Procedures (SOPs) that licensed 
facilities are required to conduct in accordance with program WACs. These steps will 
help licensors/surveyors/investigators to understand the processes for two types of 
background checks: Washington State Patrol (WSP) and Federal Bureau of 
Investigations (FBI). 
A.  STANDARD OPERATING PROCEDURES 
1.  Definitions 
2.  Applicant/Employees Required to Obtain a BC 
3.  Washington State patrol-Name & Date of Birth Checks  
4.  Federal Bureau of Investigations(FBI)-Fingerprint Checks 
5.  Conditional/Provisional Hires 
6.  Notification Letters 
7.  Disqualifications 
8.  Character, Competence, Suitability Determinations  
9.  Applicant Self-Disclosure  
10. Correcting Background Check Information  
11. Obtaining or Changing BCCU Account Information  
12. Access to Information 
 
Change Log  
Back to Top 
 
 
   
2A – BACKGROUND CHECKS STANDARD OPERATING PROCEDURES 

CHAPTER 2 – BACKGROUND CHECKS V.06.30.2016 PAGE 5

2A1 – DEFINITIONS

BACKGROUND

 These are definitions associated with the background check processes.

DEFINITIONS

Applicant/Employee means an individual who has signed the DSHS background

check authorization form under penalty of perjury. The individual is also considered the

subject of the background check.

Background Check means a review of an individual’s criminal history and a review of

any civil adjudication proceedings.

Civil Adjudication Proceeding is a judicial or administrative adjudicative proceeding

that results in a finding of, or upholds an agency finding of, domestic violence, abuse,

sexual abuse, neglect, abandonment, violation of a professional licensing standard

regarding a child or vulnerable adult, or exploitation or financial exploitation of a child or

vulnerable adult under any provision of law, including but not limited to, chapter 13.34,

26.44, or 74.34 RCW, or rules adopted under chapters 18.51 and 74.42 RCW.

Background Check Central Unit (BCCU) means the office within DSHS responsible to

search, process, and report background information for authorized service providers

and DSHS administrations.

Character, Competence, and Suitability (CCS) means the screening and assessment

of the potential personal and professional capability of an employee or applicant to work

with or serve minor or vulnerable adults based on a review of crimes and negative

actions.

Contractor means an agency or person who contracts with a licensee under DSHS to

provide resident care, services or equipment.

Disciplinary Board Final Decision means a finding issued by the Department of Health

(DOH) for violation of the Uniform Disciplinary Act. The Act governs health care providers

and individuals licensed, certified, or registered by DOH (Chapter 18.130 RCW).

Fingerprint Check means a fingerprint check is considered a positive identification

check. The fingerprints of an applicant are reviewed to match fingerprints taken at the

time of an arrest or conviction of a crime.

Long-Term Care Workers includes all persons providing paid, personal care services

for the elderly or persons with disabilities, including individual providers of home care

services, direct care workers employed by home care agencies, providers of home care

services to persons with developmental disabilities under Title 71A RCW, all direct care

workers in state-licensed assisted living facilities, adult family homes, respite care

providers, community residential service providers, and any other direct care staff

CHAPTER 2 – BACKGROUND CHECKS V.06.30.2016 PAGE 6

providing home or community-based services to the elderly or persons with functional

disabilities or developmental disabilities.

Negative Action means any action taken against the applicant, including but not limited

to, the following:

 A decision issued after a due process civil adjudicative proceeding by a state

agency or an Administrative Law Judge showing a finding of abandonment,

abuse, neglect, exploitation, or financial exploitation of a child, juvenile, or

vulnerable adult;

 Termination, revocation, suspension, or denial of a professional license,

certification, and/or state or federal contract;

 Relinquishment of a license, certification, or contract in lieu of negative action;

 Revocation, suspension, denial or restriction placed on a professional license; and

 Disciplinary board final decisions.

OCA Number means the Originating Case Agency number assigned by the BCCU to

track individual background checks.

ORI Number means a number assigned by the FBI and used to identify the origination

information for a request for a fingerprint-based check.

Pending Charge means a criminal charge for a disqualifying crime that has been filed

in a court of law for which the department has not received documentation showing the

disposition of the charge. A pending charge in Washington will show on a RAP sheet

for only twelve (12) months after the charge was filed if the court has not made a

decision.

Provider means any individual or entity that provides services to DSHS.

Requestor means the requestor is the agency or person who submits the background

authorization form to BCCU.

Roll means printing or scanning the applicant's fingerprints on the Washington State

Patrol (WSP)/FBI identification card.

Secure Fax Location means (as defined by the WSP) a location accessible only to

designated employees responsible to handle and process authorization forms and

information related to background checks.

Self-Disclosure means crimes and negative action information provided directly by the

applicant.

Unsupervised access means not in the presence of:

 Another employee or volunteer from the same business or organization; or

 Any relative or guardian of any of the children or individuals with a developmental

disability or vulnerable adults to which the employee, student or volunteer has

access during the course of his or her employment or involvement with the

business or organization (RCW 43.43.830).

CHAPTER 2 – BACKGROUND CHECKS V.06.30.2016 PAGE 7

Volunteer means an individual who interacts with residents without reimbursement.

Vulnerable Adult means adults of any age who lack the functional, mental, or physical

ability to care for themselves (RCW 43.43.830).

QUALITY ASSURANCE REVIEW

A. This procedure will be reviewed for accuracy and compliance at least every two years.

Change Log

CHAPTER 2 – BACKGROUND CHECKS V.06.30.2016 PAGE 8

2A2 – APPLICANT/EMPLOYEE REQUIRED TO OBTAIN A BC

BACKGROUND

 Background checks are required for employees, volunteers, and contracted staff of

licensed facilities. Always review program WACs for prescribed regulations.

PROCEDURE

A. Background checks must be renewed at least every two (2) years or as required by

program rule or contract.

B. Beginning January 7, 2012, all new long-term care workers, must have fingerprint-

based background checks.

C. Individuals who may have unsupervised access to vulnerable adults or minors must

complete a DSHS background check.

D. Individuals who may have unsupervised access to vulnerable adults and minors in

licensed RCS facilities must pass a background check, using DSHS 09-653,

Background Check Authorization form (BAF).

E. Individuals may not work in a capacity that involves unsupervised access to residents

until non-disqualifying background check results are received from the department.

F. Long-term care workers must have fingerprint-based checks.

G. Background checks must be renewed according to program rules. If the background

check is expired, the individual may not have unsupervised access to residents in

RCS facilities.

H. All individuals who have resided less than three (3) continuous years in Washington

State must have fingerprint-based background checks, since a Washington name and

date of birth check will not be available. This includes individuals who reside out of

state, but work in Washington State.

QUALITY ASSURANCE REVIEW

A. This procedure will be reviewed for accuracy and compliance at least every two years.

Change Log

CHAPTER 2 – BACKGROUND CHECKS V.06.30.2016 PAGE 9

2A3 – WASHINGTON STATE NAME AND DATE OF BIRTH CHECK

BACKGROUND

 The initial background check completed by authorized facility representatives is run

through the Washington State Patrol (WSP) for the Name and Date of Birth results.

PROCEDURE

A. Applicant must complete the DSHS 09-653, Background Authorization form.

B. Requestor must verify that the applicant has completed the form correctly and confirm

that there is no information missing.

C. Requestors must check the applicant’s photo identification (i.e., driver’s license,

government identification card (ID), tribal ID, or passport) to verify the applicant’s

identity and that the name, date of birth, and signature match the information provided

on the DSHS 09-653, Background Authorization form.

D. For new or initial hires, insert the statement: “New Hire” on the processing code box

in the top right corner of the form. Unless the applicant/employee is required by

program WACs to have a fingerprint check, then insert the statement: “Fingerprint

Check Required”. See section C below.

E. Providers must submit the DSHS 09-653, Background Authorization form to the

DSHS BCCU as follows:

1. By fax: (results will be faxed to the requestor’s secure fax location on file with

BCCU):

2. Attention: Background Check Central Unit

3. Fax (360) 902-0292

F. Nursing Home regulations permit background checks to be run through a law

enforcement agency at cost to the Nursing Home. The results from these background

checks do not include the negative actions information prescribed in WAC 388-97-

1820. It is the responsibility of the facility to verify this information and document it in

the applicant/employee personnel file.

QUALITY ASSURANCE REVIEW

A. This procedure will be reviewed for accuracy and compliance at least every two years.

Change Log

CHAPTER 2 – BACKGROUND CHECKS V.06.30.2016 PAGE 10

2A4 – FINGERPRINT-BASED CHECK PROCEDURES

BACKGROUND

 The second background check completed by authorized facility representatives is run

through the Federal Bureau of Investigation (FBI) for the fingerprint-based results.

PROCEDURE

A. Complete the DSHS 09-653, Background Authorization form.

B. Print the statement: “Fingerprint Check Required” on the processing code box in

the top right corner of the form.

C. Fax or mail the completed DSHS 09-653, Background Authorization form to the

BCCU.

D. The Requestor will receive a NDOB notification letter with the OCA/BCU Tracking

number from the BCCU in approximately one to two working days. The OCA number

specific to this check will be required for scheduling.

E. Either the Requestor or the applicant schedules the electronic fingerprinting

appointment at the nearest electronic fingerprinting location:

1. Website: Go to www.identogo.com/FP/Washington , also referred to as

Morphotrust; or

2. Call 1-888-771-5097 (Monday –Friday 8:00-5:00)

F. The employee will receive a receipt a receipt from the vendor as proof of completion

of the fingerprint appointment to affirm the FBI results are pending.

G. The electronic fingerprinting company provides the applicant with an appointment

confirmation receipt and sends electronic prints to the BCCU for completion of the

federal check. The requestor must retain a copy of this receipt from the applicant.

H. Nursing Homes applicant/employees are not required to conduct fingerprint-based

checks.

QUALITY ASSURANCE REVIEW

A. This procedure will be reviewed for accuracy and compliance at least every two years.

Change Log

CHAPTER 2 – BACKGROUND CHECKS V.06.30.2016 PAGE 11

2A5 – CONDITIONAL/PROVISIONAL HIRES

BACKGROUND

 The applicant/employee has limitations on whether they can work supervised or

unsupervised based on the status of their background checks.

PROCEDURE

A. Providers may conditionally hire an applicant/employee provided they are supervised

while having access to residents, and meet the additional program regulations for

conditional hire.

B. Providers may provisionally employee an applicant/employee with unsupervised access

to residents, from the date of hire up to 120 days, as allowed under the law when:

1. The applicant/employee is not disqualified based on the NDOB check; and

2. The results of the national fingerprint check are pending.

C. Providers making a provisional hire must ensure electronic prints have been

submitted prior to the provisional hire by retaining a copy of the fingerprint receipt

from the applicant.

D. There are no exceptions to extend the 120 day timeframe.

QUALITY ASSURANCE REVIEW

A. This procedure will be reviewed for accuracy and compliance at least every two years.

Change Log

CHAPTER 2 – BACKGROUND CHECKS V.06.30.2016 PAGE 12

2A6 – NOTIFICATION LETTERS

BACKGROUND

 The Background Check Central Unit (BCCU) will send to the facility a notification letter that

provides the status of a background check. The letter could lead to further action by the facility

or applicant/employee within the context of the notification letter.

PROCEDURE

A. BCCU will send one of the following notification letters in response to the background check:

1. “No Record” This letter indicates that no disqualifying crimes or negative actions

were found during the background check. However, the requestor remains

responsible to determine the applicant’s/employee’s suitability for employment; or

2. “Review Required” This letter indicates that the background check found the

applicant/employee has a record of criminal conviction(s) or other negative actions

that do not automatically disqualify the individual. However, the requestor must

review the character, competence, and suitability of the applicant to determine

whether or not it would be appropriate to hire the applicant; or

3. “Disqualify” This letter indicates that the applicant has a record of criminal

conviction(s) or other negative actions that may disqualify the applicant/employee

from employment. The requestor must compare the specific conviction(s) or

negative actions with the applicable list of disqualifying crimes and negative

actions in WAC 388-113 and ensure that applicants/employees with disqualifying

records are not hired. If an existing employee receives this letter the requestor

must ensure that they are immediately removed from having unsupervised access

to minors and vulnerable adults. For applicants/employees hired prior to July 24,

2014, refer to WAC 388-113-0040 for certain exceptions that may apply.

4. “Additional Information Required” This letter indicates that more information is

needed in order for the background check to be completed. For example, if the

RAP sheet lists the crime of theft but does not include the degree of the theft, the

BCCU is unable to determine if the crime is disqualifying or not. Therefore, the

applicant/employee must provide the BCCU with a copy of the Final legal Court

from the court of conviction, along with the BCCU affidavit form, to complete the

background check.

B. Do not rely on the terms of ‘interim’ or ‘final’ on a notification letter as the only means

of verification. The notification letters, revised in October 14, 2015, no longer make

reference to ‘interim’ result.

C. The facility must have in the employee personnel file a copy of the name and date of

birth check, and the fingerprint check.

D. Requestor’s must maintain a copy of the notification letters and their attachment(s)

according to retention requirements.

CHAPTER 2 – BACKGROUND CHECKS V.06.30.2016 PAGE 13

E. Fingerprint results for non-governmental agencies do not include FBI RAP sheets

(criminal activity found through a fingerprint-based FBI check). The applicant/employee

must obtain these from the BCCU and share them with the requestor/employer since

FBI documents cannot be provided to the requestor by the BCCU.

F. The notification letter provided by the BCCU for a fingerprint result is sharable. The FBI

RAP sheet is not sharable per federal laws. The applicant/employee is responsible for

obtaining the results from the BCCU and providing them to their employer.

QUALITY ASSURANCE REVIEW

A. This procedure will be reviewed for accuracy and compliance at least every two years.

Change Log

CHAPTER 2 – BACKGROUND CHECKS V.06.30.2016 PAGE 14

2A7 – DISQUALIFICATIONS

BACKGROUND

 Disqualifications can be related to a crime, pending charge, or negative action.

PROCEDURE

A. DSHS must automatically disqualify an applicant if their background check reveals

criminal convictions and/or pending charges, on the list of disqualifying crimes in WAC

388-113-0020 or negative actions listed in program WACs.

B. An applicant/employee can be disqualified based on their responses on the

Background Authorization Form (BAF) DSHS 09-653, Responses of ‘yes’ to numbers

12, 13, and 14 are automatically disqualifying. If the applicant/employee disagrees

with the disqualification they must submit an Applicant Affidavit Form DSHS 27-109 to

the BCCU explaining their responses to either of these questions that were marked

‘yes’. Until a new letter is issued by the BCCU, the applicant/employee cannot work

unsupervised.

C. RCS applicants/employees with disqualifying background check results must not have

any unsupervised access to clients in the course of their employment duties.

D. There are a few exemptions permitted under WAC 388-113-0040 for criminal

convictions. The applicant/employee must meet all the prescribed requirements to be

eligible for an exemption to be approved by the employer.

E. There are no exemptions for negative actions.

F. A character, competence, suitability determination cannot be used for any

disqualifying crime, pending charge, or negative action.

QUALITY ASSURANCE REVIEW

A. This procedure will be reviewed for accuracy and compliance at least every two years.

Change Log

CHAPTER 2 – BACKGROUND CHECKS V.06.30.2016 PAGE 15

2A8 – Character, Competence, Suitability (CCS) Determination

BACKGROUND

 A determination of character, competence, and suitability review may be required as

directed by the notification letter. This may be required after the WSP check and/or

the FBI check depending on the results from either check.

PROCEDURE

A. When the notification letter indicates that an applicant’s character, competence, and

suitability (CCS) must be reviewed, the following information should be considered:

1. The amount of time that has passed since the conviction or negative action;

2. The seriousness of the crime that led to the conviction or finding;

3. The number and types of other convictions in the applicant’s background;

4. Age when convicted of the crime or when he or she committed the act that

notification in a negative action(s);

5. Documentation indicating successful completion of all court-ordered programs and

restitution;

6. Review of FBI RAP sheets (if applicable)

7. Behaviors since the convictions, charges, negative actions or other adverse

behaviors; and

8. The vulnerability of those that would be under the applicant/employees care.

9. Whether he or she self-disclosed the crime(s), pending charge(s), and/or negative actions(s).

B. The CCS review must also be conducted when an applicant has convictions, pending

charges and negative actions that are not automatically disqualifying.

C. Requesters must report to BCCU any new convictions, pending charges, and

negative actions discovered during the CCS review.

D. The CCS review must be documented and maintained in the employee’s file according

to retention requirements. CCS reviews for renewal background checks can only be

used again if there is no new or different information. In these cases, the reviewer

should re-sign and date the CCS form, as well as indicate that there have been no

changes. If there is new or different information, a new CCS review must be conducted.

E. When the applicant/employee is the owner or designee of a facility:

1. The licensors/surveyors are required to review the background checks for the

facilities owner(s) or designee. Note: There are no changes to the background

check review process for others who may have unsupervised access to residents.

CHAPTER 2 – BACKGROUND CHECKS V.06.30.2016 PAGE 16

2. When a non-disqualifying crime, pending charges or negative actions are found

that have occurred since the last licensing inspection or initial licensing, a

Character, Competence and Suitability (CC&S) review must be completed.

3. When a /surveyor is reviewing background checks and discovers an owner or

designee has a non-disqualifying crime, pending charges, or negative actions on

their background check since the facility was licensed or since the last full

inspection, they are to complete the following steps:

a. Determine if the crime is non-disqualifying.

b. If a CC&S has been done, review it to ensure it addresses the crime and does

not pose concerns. An example of a concern would be if the owner or designee

has a pending charge for driving while under the influence and reports s/he

provides transportation to residents.

c. If a CC&S review has not been done, the owner or designee must have one

completed and it must be reviewed by the licensor/surveyor. You may give

them DSHS Form 15-456 to complete the review or they can provide

documentation as required by their program WAC.

d. The owner or designee will keep the CC&S with his/her records for future

inspections.

4. When a licensor/surveyor is reviewing background checks and discovers an owner

or designee has a disqualifying crime, pending charges, or negative actions on

their background check since the facility was licensed, they are to complete the

following steps:

a. Notify the FM for further direction.

b. The FM will consult with compliance and the Attorney General’s Office to

determine enforcement action; and

c. Inform licensor/surveyor of enforcement action decision.

QUALITY ASSURANCE REVIEW

A. This procedure will be reviewed for accuracy and compliance at least every two years.

Change Log

CHAPTER 2 – BACKGROUND CHECKS V.06.30.2016 PAGE 17

2A9 – APPLICANT SELF-DISCLOSURE

BACKGROUND

 The DSHS 09-653, Background Check Authorization Form (BAF) requires the

applicant to disclose their criminal background, licensing, and abuse/neglect

information under penalty of perjury.

PROCEDURE

A. If an applicant self-discloses a disqualifying crime, the employment process may end

before verifying the disclosure.

B. The completed disclosure form must be sent to BCCU when there are self-

disclosures, even if the employment process stops.

C. If the applicant/employee needs to clarify information provided on the disclosure form,

they can submit an Applicant Affidavit Form DSHS 27-109 to the BCCU explaining

their responses with supporting documentation, such as a court order or Stipulated

Agreement.

QUALITY ASSURANCE REVIEW

A. This procedure will be reviewed for accuracy and compliance at least every two years.

Change Log

CHAPTER 2 – BACKGROUND CHECKS V.06.30.2016 PAGE 18

2A10 – CORRECTING BACKGROUND CHECKS

BACKGROUND

 If you disagree with the results of your background check, the notification letter

provides directions on how to remedy the error.

PROCEDURES

A. If an applicant/employee reports that the conviction record is incorrect, direct the

applicant to contact the WSP to get the conviction record corrected and to contact

BCCU to report the error.

B. If an applicant/employee reports that the negative actions on their background check

are incorrect, direct the applicant to contact the agency that submitted the negative

action and to contact BCCU to report the error.

C. If the applicant/employee disagrees with the BCCU result to ‘Disqualify’ based on a

negative action from the Department of Health, the appliance/employee must submit an

Applicant Affidavit Form (DSHS 27-109) to the BCCU that states the disagreement with the

BCCU decisions and the circumstances related to the negative action. The

applicant/employee remains disqualified until BCCU issues an amended notification letter.

D. The requestor must report to BCCU when the information returned by BCCU does not

match the applicant’s identifying information provided to BCCU.

QUALITY ASSURANCE REVIEW

A. This procedure will be reviewed for accuracy and compliance at least every two years.

Change Log

CHAPTER 2 – BACKGROUND CHECKS V.06.30.2016 PAGE 19

2A11 – BCCU ACCOUNT INFORMATION

BACKGROUND

 A BCCU account number authorizes a facility to run background checks through

DSHS as authorized by program regulations.

PROCEDURE

A. The BCCU account number provides authorization for a licensed facility to submit

background checks for the specifically identified licensed facility location, secured fax

number, and designated authorized representative.

B. If the licensed facility has referred or contracted their background check submissions

to a secondary entity on behalf of the facility using the BCCU account number, the

facility must notify the Field Manager of the authorized entity, contact person,

address, phone number, and secured fax information.

C. The secondary entity information must be completed on the Background Authorization

Form (BAF) DSHS 09-653 with each submission to accurately reflect the authorized

entity and/or representative who is actually submitting the request for a background

check. For example, temporary hire agencies, contracted Human Resources

organizations, the facility corporation representatives, and any other not employed at

the facility location nor the approved employee to submit or receive background

checks.

D. The BCCU account number is neither transferable nor permitted to be utilized by an

unauthorized entity.

E. If changes are needed to an existing BCCU account (ie secure fax number):

1. The licensee must contact the Field Manager directly with their account number

and submit requested changes in writing with the verification information required

above.

2. The Field Manager will submit change information to the BCCU. Changes are

usually effective in 24 hours.

QUALITY ASSURANCE REVIEW

A. This procedure will be reviewed for accuracy and compliance at least every two years.

Change Log

CHAPTER 2 – BACKGROUND CHECKS V.06.30.2016 PAGE 20

2A12 – ACCESS TO INFORMATION

BACKGROUND

 The Washington State Patrol (WSP) and the Federal Bureau of Investigation (FBI)

contract with DSHS to allow access to background check results. These agencies

have limitations on how, to whom, and when results can be shared.

PROCEDURE

A. BCCU generally provides the results of the background inquiries to the requestor

within five (5) working days, except for FBI inquiries which may take six (6) weeks or

longer. Refer to the BCCU Turnaround Times for updated information.

B. Only designated and trained staff responsible for the screening, faxing, mailing, and

receipt of background checks results are permitted to have access to the

background information records. Information must be kept in a secure location.

C. Applicants have the right to expect all background check information will be kept

confidential.

D. The FBI does not permit the sharing of an FBI RAP sheet with anyone other than the

applicant/employee. Therefore, when BCCU runs a fingerprint check that leads to

an FBI RAP sheet, the facility will receive a notification letter, but the employee is

then required to request the FBI Rap sheet

QUALITY ASSURANCE REVIEW

A. This procedure will be reviewed for accuracy and compliance at least every two years.

Change Log

CHAPTER 2 – BACKGROUND CHECKS V.06.30.2016 PAGE 21

B. RESOURCES AND FORMS (Docs & Links)

1. ALTSA-Professional Page ALTSA Background Checks

2. CCS Form DSHS 15-456

3. BCCU Forms BCCU Forms

4. BCCU Turnaround Times BCCU Turnaround Times

5. BCCU FAQ’s BCCU Frequently Asked Questions

Change Log

APPENDIX A – RESOURCES AND FORMS

CHAPTER 2 – BACKGROUND CHECKS V.06.30.2016 PAGE 22

APPENDIX B– BACKGROUND CHECKS CHANGE LOG

EFFECTIVE

DATE

CHAPTER

SECT #

WHAT CHANGED?

BRIEF DESCRIPTION

REASON FOR

CHANGE?

COMMUNICATION

&TRAINING PLAN

6/2016

All Sections

All available SOPs, (OPPs) forms &

resources are captured in a formal

RCS Chapter format

To ensure all staff are

familiar with all

processes.

To comply with

Director mandate.

Posted for employee review

**MB issued R16-048

**Management Bulletins R16-014 Superseded, R15-025, and R14-009 Superseded have been adopted and

incorporated into the Chapter and are now rescinded.